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Legal Secretary - Plattsburgh, United States - US Tech Solutions, Inc.
Description
Job Title: Legal Secretary
Location: Plattsburgh, NY
Duration: 04 months contract
Job Description:
· Process incoming ERPO communications immediately (these duties take priority).
· Review for calendar conflicts.
· Create and update the NYMatters case management system as the case progresses.
· Preparing the printed file.
· Drafting requested documents.
Responsibilities:
· Providing other administrative support to AAGs as necessary.
· Update the agency spreadsheet and close the NYMatters and paper files. Process Incoming Communication as a backup to the Administrative Assistant.
· Answer, screen, and redirect incoming phone calls with a professional and friendly disposition.
· Greet, direct, and provide materials to in-person office visitors with excellent customer service.
· Open mail, email, and faxes and review, scan, log in, distribute, and/or file as needed using established office procedures.
· Set up and maintain paper and electronic files for each new case opened.
· Enter data into case management systems (NYMatters) General Administrative.
· Keep staff informed of, and schedule as needed, phone conferences, meetings, court appearances, and legal filings due.
· Communicate, and maintain positive working relationships, with OAG, Court, and client agency staff.
· Notarize documents as needed (if notary).
· Maintain case closing procedures by closing cases in NYMatters as each case is resolved.
· Problem-solve with a positive, can-do attitude, and positively contribute to office morale Process Outgoing Communication.
· Independently compose simple emails, faxes, and letters as directed by legal staff.
· Prepare outgoing mail (copy, scan, address, affix postage, and deliver to postal box).
· Prepare outgoing overnight mail to include delivery to Dropbox when necessary.
· Arrange meetings with, and request documents from, other agencies as requested.
Experience:
· 1+ years of experience in office support and management.
Skills:
· Maintain office calendars to ensure that they are accurate and current.
· Provide administrative assistance to staff.
· Keep track of supplies and office machines and order material or repair services as needed.
· Complete other administrative tasks as assigned.
· All other duties as assigned.
Education:
· Technical Degree/Certificate.
