- Graduation from high school or its equivalent.
- Two years of increasingly responsible secretarial or clerical experience.
- Ability to keyboard at 55 words-per-minute as evidenced by a keyboarding certificate.
- Knowledge of current office procedures and practices, including proper telephone
- Read, understand, and follow both oral and written directions.
- Provide clear oral and written directions.
- Organize, execute, delegate and supervise work efficiently.
- Ability to act calmly and sensibly in stressful situations, and multi-task in a fast-paced
- Ability to establish and maintain effective working relationships with staff, parents, students
- Establish and maintain effective office procedures and practices.
- Additional training and experience with business correspondence, communication and
- Valid California driver license.
- Communicate in Spanish.
- School office experience as a Secretary I, II or III, or equivalent office experience.
- Knowledge, experience, and application of Microsoft Office Suite, including Word, Excel,
- Experience with Aeries and QSS.
- Perform and maintain a variety of clerical tasks including word processing, data bases,
- Organize and direct student enrollment and discharge procedures.
- Organize, direct and coordinate daily attendance reporting, notification and verification
- Organize, direct and coordinate meal count, Independent Study and Home Hospital
- Organize, direct and coordinate all other student records procedures.
- Organize, direct, and coordinate public volunteers, first aid, medication, SubFinder, mail,
- Answer telephones and give out appropriate information to school personnel and the public.
- May maintain systems and records for Associated Student Body accounts and write checks
- Organize, direct, and coordinate Homelink, ABI accounts, work permits and website.
- Perform other duties as reasonably related to classification.
- Ability to sit for extended periods of time.
- Ability to see and read printed matter with or without visual aids.
- Facility to hear and understand speech at normal levels and to hear and understand speech on the telephone.
- Ability to communicate so others will clearly understand normal conversation.
- Physical dexterity in limbs and digits to operate computer keyboard and other office
- Ability to stand, walk, twist, bend over, grasp, reach overhead, push pull and move, lift
- Ability to concentrate on a single task for up to two (2) hours at a time.
- Ability to learn quickly and adapt to a variety of machinery, instructions, and task methods.
- Ability to multi-task and meet deadlines in terms of work assignment schedules.
- Ability to work in stressful situations and remain calm under pressure.
- Interact daily in person with other members of the school staff, students, parents,
- Because of the time urgent nature of duties and because work product of position is
- Convey an understanding, patient attitude toward other staff, students, parents,
- Maintain the privacy of confidential information.
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SECRETARY IV - Arroyo Grande, United States - Lucia Mar Unified School District
4 weeks ago
Description
Job SummaryJob Summary
Under general supervision, serves as secretary to administration; performs secretarial duties involving independent judgment and of varied and responsible nature; directs and coordinates the work of all other clerical assistants.
Job Description / Essential Elements:
REVISED DATE:
November 18, 2014
TITLE:
SECRETARY IV
SALARY RANGE:
24
JOB SUMMARY
Under general supervision, serves as secretary to administration; performs secretarial duties involving independent judgment and of varied and responsible nature; directs and coordinates the work of all other clerical assistants.
QUALIFICATIONS
a
Required:
machines, photo-copier and scanner.
Desirable:
ESSENTIAL FUNCTIONS
multiple calendars, appointments, requisitions, purchase orders, supplies and materials
orders, inventory, work orders and budgets.
ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS
OTHER
ESSENTIAL FUNCTIONS/MENTAL REQUIREMENTS
ESSENTIAL FUNCTIONS/SOCIAL REQUIREMENTS
interpersonal skills and cooperative attitudes.
NOTE:
This list of essential functions and of physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.
SUPERVISION:
The Secretary IV is under the supervision of the principal or other management designee.
Requirements / Qualifications
Requirements / Qualifications
Required documents to be submitted by closing date: 1) Cover Letter 2) Resume 3) One (1) letter of reference, written & signed within the last year 4) 55 wpm net typing certificate (on-line typing certificates are unacceptable)
Required documents to be submitted by closing date: 1) Cover Letter 2) Resume 3) One (1) letter of reference, written & signed within the last year 4) 55 wpm net typing certificate (on-line typing certificates are unacceptable)
Comments and Other Information
Comments and Other Information
Links Related To This Job
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