- Maintains a complex appointment schedule for the Vice President, independently resolving scheduling conflicts, prioritizing requests, and confirming meeting details and expectations for the VP. Supports AVP with various scheduling needs.
- Helps keep the VP on schedule and relays high-level needs as necessary, throughout each day.
- Assists with booking travel arrangements, setting appointments, creating itineraries, and preparing briefings in preparation for donor visits.
- Works closely with Research and other staff to compile briefing materials for meetings to ensure VP is fully prepared for meetings.
- Supports VP, AVP, and Senior Director with personnel matters such as onboarding, hiring requests, and other duties while maintaining strict confidentiality.
- Oversees incoming correspondence and requests, prioritizes items that need immediate attention, and prepares and edits letters, memos, and other correspondence.
- Assists with management of UAAE budget, coordinating and interfacing with the Shared Services Center to facilitate purchasing, and accounting functions pertaining to UAAE. This includes the execution of purchase requisitions, reimbursements, and budget transfers.
- Provides support on general correspondence, organization, special projects.
- Performs other duties as assigned/needed.
- Bachelor's Degree required
- 3 years of relevant experience
-
Executive Assistant
2 weeks ago
Family & Children's Services Tulsa, United StatesProvide executive assistant support to the CEO and other Administrators of Family and Children's Services. Assist in serving as the board recording secretary for F&CS Corporate Board and Endowment Board of Directors and all Board committees. Help man Executive Assistant, Executiv ...
-
Executive Assistant
2 weeks ago
CCK Strategies PLLC Tulsa, United StatesA CCK Strategies Executive Assistant (EA) is responsible for handling a wide range of executive, support-related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative chal ...
-
Executive Assistant
4 weeks ago
University of Tulsa Tulsa, United StatesPosting Details · Position Information · Position Title · Executive Assistant · Job Description · The Executive Assistant reports to the Vice President of University Advancement (UAAE) and Alumni Engagement. This exerienced professional ensures seamless coordination between the ...
-
Executive Assistant
2 weeks ago
Family & Children's Service Tulsa, United StatesProvide executive assistant support to the CEO and other Administrators of Family and Children's Services. Assist in serving as the board recording secretary for F&CS Corporate Board and Endowment Board of Directors and all Board committees. Help manage scheduling, correspondence ...
-
Executive Assistant
3 weeks ago
Mental Health Association of Oklahoma Tulsa, United StatesThe Executive Assistant will provide executive support in a close working relationship, must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exer ...
-
Executive Assistant
1 day ago
CCK STRATEGIES Tulsa, United StatesJob Description · Job Description A CCK Strategies Executive Assistant (EA) is responsible for handling a wide range of executive, support-related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible, ...
-
Executive Assistant
4 weeks ago
Mental Health Association of Oklahoma Tulsa, United StatesJob Description · Job DescriptionThe Executive Assistant will provide executive support in a close working relationship, must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individ ...
-
Executive Assistant
2 weeks ago
University of Tulsa Tulsa, United StatesPOSITION SUMMARY: · This position is a vital role in the college as the person on this position works most closely with the dean as the primary support in leading the college. This position is regularly tasked by the dean to take responsibility for projects as they emerge from th ...
-
Executive Assistant
2 weeks ago
University of Tulsa Tulsa, United StatesPosting Details · Position Information · Position Title · Executive Assistant - Honors College · Job Description · POSITION SUMMARY: · This position is a vital role in the college as the person on this position works most closely with the dean as the primary support in leading t ...
-
Executive Assistant, CEO
2 weeks ago
Ardent Health Services Tulsa, United StatesOverview · Hillcrest HealthCare System (HHS) is a comprehensive health system providing quality healthcare in northeastern Oklahoma, with the system's flagship hospital, Hillcrest Medical Center, located in Tulsa. Additionally, HHS is comprised of Bailey Medical Center, Hillcrest ...
-
Agent's Executive Assistant
2 weeks ago
Jonathan Gibson - State Farm Agent Tulsa, United StatesBenefits:Bonus based on performance · Competitive salary · Health insurance · Opportunity for advancement · Paid time off · We are a forward-thinking dynamic professional insurance business seeking a highly organized and proactive Executive Assistant to support the day-to-day ope ...
-
Agent's Executive Assistant
2 weeks ago
Jonathan Gibson - State Farm Agent Tulsa, United StatesJob Description · Job DescriptionBenefits:Bonus based on performance · Competitive salary · Health insurance · Opportunity for advancement · Paid time off · We are a forward-thinking dynamic professional insurance business seeking a highly organized and proactive Executive Assist ...
-
Executive Assistant
4 weeks ago
Trifusion Construction Tulsa, United StatesPosition Overview: · The Executive Assistant will provide high-level administrative support to our executive team, including the CEO. The ideal candidate will be proactive, detail-oriented, and able to handle a wide range of administrative tasks with professionalism and discretio ...
-
The University Of Tulsa Tulsa, United StatesJob Description · The assistant to the dean oversees personnel and related administrative responsibilities for Kendall College. These duties include, but are not limited to, the following: · Liaising with the Dean and Human Resources in overseeing faculty searches, hiring, and o ...
-
CommunityCare Tulsa, United StatesJOB SUMMARY: · Responsible for providing assistance to Executive Level Officer(s) on all scheduling, travel arrangements, meeting preparation, report compilations and special projects. Provides administrative support including all private correspondence, and maintaining confident ...
-
Administrative Executive Assistant
3 weeks ago
Foundation Repair Company in Tulsa & Broken Arrow Tulsa, United StatesJob Description · Job DescriptionThe Executive Assistant will provide high-level administrative support to our executive team, including the CEO. The ideal candidate will be proactive, detail-oriented, and able to handle a wide range of administrative tasks with professionalism a ...
-
Clinic Director BCBA
3 days ago
Golden Steps ABA Tulsa, United StatesOverview: · 15k Sign On Bonus · Clinic Director BCBA · Golden Steps ABA is dedicated to hiring qualified, caring clinic BCBA's to provide the highest standard of care to children with Autism. We offer some of the most exciting and rewarding positions in the industry. We understan ...
-
International Business Specialist
1 week ago
Avitrol Corporation Tulsa, United StatesAvitrol Corporation is an established biotechnology manufacturer that's growing at a rapid pace. We're a market disrupter that takes pride in what we create. The result? We provide the most effective solutions to some of the largest brands in the world. As a team, our strengths a ...
-
assistant manager
4 days ago
Braum's Tulsa, OK, United StatesAssistant Restaurant Manager-Food Service Supervisor-Management · If you are a positive, energetic person looking for a career that offers an excellent compensation package and the chance for advancement, Braum's is the place for you · We offer excellent benefits and a top of th ...
-
Store Supervisor
4 weeks ago
Taco Bell Tulsa, United States Full timeTaco Bell 539 is looking for a full time or part time Store Supervisor for our location in Tulsa, OK. As a Store Manager, you will assist the General Manager in managing the operations and staff on a day to day basis, including the execution of all company policies, procedures, p ...
Executive Assistant - Tulsa, United States - University of Tulsa
Description
The Executive Assistant reports to the Vice President of University Advancement (UAAE) and Alumni Engagement. This exerienced professional ensures seamless coordination between the University Advancement and Alumni Engagement Teams.This individual will provide administrative and budgetary support, serving an important and visible role, communicating and interacting with senior university leadership and important external constituencies, such as trustees, donors, and alumni.
This role supports unit fundraising goals, along with UAAE annual objectives, which are aligned with TU's strategic plan. This individual should support an environment of equity, inclusion, and belonging that values diverse life experiences, ideas, and perspectives.Essential Duties:
Minimum Qualifications:
Preferred Qualifications:
Thorough knowledge of the organizational structure of the university and its role in the greater Tulsa community; previous experience in a university setting; proficient with Blackbaud Raiser's Edge or similar CRM database.