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Princeton

    Academic Assistant - Princeton, United States - Institute for Advanced Study

    Institute for Advanced Study
    Institute for Advanced Study Princeton, United States

    3 weeks ago

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    Description

    Job Description

    Job DescriptionDescription:

    Provide broad administrative support to the Harold F. Linder Professor (90%)

    • Provide administrative support to faculty member. Tasks include drafting and editing memos, letters, and correspondence; assisting in the preparation of materials for presentations; maintenance of faculty member's calendar, including making appointments and prioritizing the most time-sensitive matters.
    • Assist with the preparation of book and article manuscripts, including archival and general research, proofreading, and interacting with both internal and external contacts to ensure a quality end-product.
    • Arrange meetings and workshops; reserve and prepare set-up of meeting rooms; prepare and distribute meeting agendas; facilitate visits of short-term researchers and guests.
    • Serve as liaison with outside organizations and institutions to arrange speaking engagements, including any needed preparatory work such as itineraries, agendas, correspondence, expense reports, and communications.
    • Make travel and accommodation arrangements.
    • Prepare detailed domestic and international travel dossiers including but not limited to itineraries, travel, accommodations, guest bios, and remarks.
    • Establish, maintain, process, and update files, records, and other documents. Prepare and distribute reports, as needed. Process expense reports and reimbursement/payment requests.

    All other duties as assigned by the School Administrative Officer, in coordination with the Faculty (10%)

    • Work with other departments and operating units to address day-to-day administrative and operational matters, and provide back-up support to other administrative personnel, as needed, to contribute to the efficiency and effectiveness of School operations.
    • Occasional proofreading of School and Institute materials.
    Requirements:
    • Strong interpersonal skills; ability to interact with high-level executives and high-profile individuals as well as work cooperatively in a team environment
    • Strong organizational and time management skills
    • Ability to maintain confidentiality and exercise discretion
    • Ability to work independently, completing tasks accurately, with attention to detail, and in a timely manner
    • Excellent written, verbal communication, editing, and proofreading skills
    • Strong computer skills, including knowledge of Microsoft Office Suite and Google Suite, including word-processing, presentation, and spreadsheet
    • Basic web content editing skills (Drupal, Wordpress)
    • Familiarity with Zoom, Slack, Doodle, Dropbox and other administrative applications
    • Proficiency in Adobe Suite applications and InDesign

    Supervisory Responsibilities

    • None

    Education, Experience and Knowledge

    • Bachelor's degree or equivalent required
    • Minimum two years administrative experience required
    • Prior experience in an academic setting preferred

    Working Conditions

    • Must be able to remain in a stationary position for prolonged periods of time.
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