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    Executive Administrative Assistant - New York, United States - Momentum Resource Solutions

    Momentum Resource Solutions
    Momentum Resource Solutions New York, United States

    1 month ago

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    Job Description

    Job Description

    We are seeking an Executive Administrative Assistant to join our team You will provide high-level administrative support for an Executive at our company. This is an onsite contract position, working Monday-Friday in Manhattan, NY 10009.

    Responsibilities:

    • Provides administrative support in a complex team environment to a senior group or executive.
    • Coordinates complex, senior-level internal/ external meetings and conference calls.
    • Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
    • Supports internal and external managers or clients.
    • Organizes and ships literature to clients.
    • Responds and follows up on client requests.
    • Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
    • Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
    • Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
    • Maintains understanding of firm policies and handles certain issues independently.
    • Manages monthly invoices and arranges for payment.
    • On-boards new hires, processes new employees, transfers, termination, etc.
    • Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
    • Orders supplies and keeps inventory well-stocked.

    ​Qualifications:

    • Previous experience as an executive secretary, administrative assistant, or in other related fields
    • Requires excellent interpersonal and communication skills.
    • High attention to detail.
    • Ability to maintain high standards despite pressing deadlines.
    • Ability to solve problems quickly and efficiently
    • Strong knowledge of general business, corporate and government cultures.Ability to handle highly sensitive, confidential and non-routine information.
    • Self-starter with excellent anticipation skills; problem solving; follow up.
    • Demonstrated dependability and sense of urgency about getting results.
    • Demonstrates high degree of integrity and confidentiality.
    • Strong organizational skills.
    • Comfortable working with people at all organizational levels.
    • Comfortable working in a sometimes hectic, high pressure environment.
    • Ability to display a consistent, professional degree of communication
    • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
    • Must be able to prioritize a variety of time-sensitive tasks.
    • Must have excellent judgment; independent thinker and resourceful.
    • Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
    • Team player with a positive attitude.
    • Highest degree of integrity, professionalism, diplomacy and discretion required.

    Pay Rate: $30 - $35/hr

    Benefits: Health insurance, dental, vision, and basic life insurance; 401(k) plan

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