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    Training and DEI Coordinator - New York, United States - Jefferies

    Jefferies
    Jefferies New York, United States

    3 weeks ago

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    Description

    This individual will play a pivotal role in organizing and executing all initiatives for the Training & Development team and the Diversity, Equity, and Inclusion team.

    Training Coordination: Create and maintain calendar invitations for 20 training programs; coordinate training schedules and calendars for program faculty, both internal and external

    Training Logistics: Book training rooms and handle all onsite logistics including set-up of training rooms, greet facilitators, print materials, handle AV requests, create nametags and attendance sheets.

    Event Management: Update and track global participation for ~100 annual events & initiatives. Support event management for all DE&I related events including booking conference rooms, managing calendar invitations, creating nametags, vendor invoicing and payment, and catering.

    Participant Communication: Send emails about upcoming training classes and events to program participants and modifying enrollments in classes as requested by individuals. Maintain distribution lists.

    Data Management: Maintain accurate participation records (e.g., attendance lists from in-person and Zoom courses, training evaluations, and feedback forms)

    Contracts: Submit and monitor PO's and reach out to vendors and ensuring timely payment

    Digital Learning Platform: Manage enrollment of employees on our digital learning platform, run ad-hoc reports as requested.

    Website and SharePoint Management: Update events, ongoing resources, cultural calendar for ERG leaders and employees across the firm

    Support Annual Survey: Create business-specific decks from qualitative and quantitative data for use in discussions with leadership.

    Requirements, Qualifications and Desired Skills:

    Exceptional project management skills; Requires high attention to detail and strong organizational skills.

    Exceptional communication skills.

    Excellent skills in Microsoft Office, especially Excel and PowerPoint.

    Able to handle multiple tasks simultaneously and thrive in a complex, fast-paced environment.

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