Accounts Payable Specialist - Pawcatuck, United States - Rite-Solutions

Rite-Solutions Pawcatuck, United States

2 weeks ago

Description

Rite-Solutions, Inc. is currently seeking a skilled and motivated candidate for an Accounts Payable Specialist position. This Full-Time position reports to the Accounts Payable Manager in our Pawcatuck, CT office.

Primary Responsibilities:

Maintain up-to-date and accurate expense records, including receipts, invoices, and supporting documentation to ensure accurate employee expense balances as a result of company travel
Manage and maintain employee-vendor setup including banking information for ACH processing.
Process cash advance requests, pre-travel authorizations, and expense reports in Deltek Costpoint Time & Expense
Ensure that employee expense reimbursement and travel authorization forms are submitted electronically through Costpoint T&E and include invoices/receipts, that the requests comply with travel and expense policy, that expenses are coded correctly, and that rates adhere to the Federal Travel Regulations (FTR)
Monitor the Expense e-mailbox and respond to all employee inquiries
Ensure that employee expense reimbursement and travel authorization forms are submitted electronically. Collaborate with other departments, such as accounts receivable, contracts, etc. to facilitate the flow of information and ensure alignment of project budgets and contract terms
Maintain electronic archives, vendor files, and documentation thoroughly and accurately, in accordance with company policy

Secondary Duties

Receive, enter, and perform monthly reconciliation of cash receipts (Checks, EFTs and internal banking transfers)
Perform Bank Deposits and Monitor Post Office mailbox as needed
Initiate kitchen and office supply orders
Assist with other projects as needed.

Skills and Qualifications

Excellent organizational and time management skills, with the ability to handle multiple tasks and meet deadlines.
Proficiency in Microsoft Office Suite, particularly Excel, for tracking and analyzing expenses.
Ability to work both independently and collaboratively as part of a team.
Excellent written and verbal communication skills, with the ability to effectively convey information.

Requirements:

Minimum 1 year of Accounts Payable experience
High school diploma is required
Must have strong work ethics
Must be well organized and a self-starter
Must be able to follow standard filing procedures
Detail oriented, professional attitude, reliable
Proficient in Excel and Word
Possess strong organizational and time management skills
Strong problem-solving skills, documentation skills, research and resolution skills, data analysis and multi-tasking skills
Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
Ability to communicate effectively verbally and in writing
Ability to interact with employees and vendors in a personable and professional manner
Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
Be an active advocate for our company's unique culture
Position requires US Citizenship

Who are we?

Rite-Solutions, Inc. is a growing and innovative CMMI Level III software and systems engineering company. We value the experience of the employee, their wellbeing, and their experience on a personal and professional level as part of the key fabric in building and maintaining an innovative and culture rich experience for the employee and their family. This commitment to our company and our employees has been recognized as we were awarded: Providence Business News "Best Places to Work" for 2021 and 2023; "Great Place to Work" Certification in 2022 and 2023; and Hire VETs Medallion Award in 2021, 2022, and 2023

All positions require a pre-employment background check.

As an EOE/AA employer, Rite-Solutions will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

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