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    Office Manager - Alexandria, United States - John H. Northrop & Associates

    John H. Northrop & Associates
    John H. Northrop & Associates Alexandria, United States

    3 weeks ago

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    Description

    Job Description

    Job Description

    JHNA is seeking an onsite Office Manager to join our team to perform important administrative tasks in support of the Mission Integration Directorate under the Deputy Chief Technology Officer for Mission Capabilities (DCTO(MC)) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This organization provides OUSD(R&E) mission engineering, analysis, and integration expertise to produce objective insights and analytic justification to inform future technology and capability investment decisions. The team constructs, manages, and conducts discrete mission engineering and analysis study tasks to evaluate the efficacy of legacy architectures and new technologies and capabilities applied in new mission concepts of employment to meet evolving joint mission objectives.


    Roles/Responsibilities:

    • Serve as office manager for classified suite of 80 desks. Submit and track work orders. Escort visitors as required. Maintain daily accountability roster and visitor log. Manage office space allocation and changes in coordination with government lead. Manage conference room schedules. Coordinate IT support. Ensure compliance with OSHA requirements. Manage office supplies.
    • Serve as Alternate Activity Security Representative (AASR) to the government Activity Security Representative (ASR). Conduct security self-assessments. Develop and execute a security management plan. Resolve security concerns/incidents in coordination with the ASR and OUSD(R&E) Security Office. Pass security clearances for site visits.
    • Manage the onboarding/offboarding process for contractor teams totaling approximately 80 personnel. Coordinate CACs, building access, network accounts, security clearances, IT support, and visitor access requests. Track dates for renewing building access requests, courier cards, and CACs. This may occasionally include overall IDIQ personnel and other supporting organizations (FFRDC, UARC).
    • Maintain contract Program Management Files including performer resumes, Labor Category Qualification Forms, Non-Disclosure Agreements, travel approvals, trip reports, waiver requests and approvals, Monthly Reports, etc. Attend weekly Program Manager Infrastructure meeting and track action items.
    • When required, serve as back-up Executive Assistant to Pentagon front office supporting OSD Senior Executives.

    Qualifications Required:

    • Must have a high school diploma and 5+ years of related professional experience.
    • You must be an energetic self-starter who is willing to dig in and learn what is needed.
    • Self-starter able to operate independently and take ownership and initiative to complete tasks.
    • You should be able to identify problems or tasks and go fix them without having to be told to do so.
    • Must have an active Secret clearance and be eligible for a TS/SCI

    Qualifications Desired:

    • Strong organizational and oral and written communication skills.
    • Customer-service focused with experience in office support, operations, and management.
    • Proficiency in disseminating, implementing, tracking, and monitoring established DoD security/safety procedures and IT/Workspace required for office space operations.
    • Attention to detail in preparing documents, keeping records, and tracking tasks to closure.
    • Previous OUSD(R&E) experience.
    • Active TS/SCI clearance.
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