- Act as the main contact for customer service inquiries related to Extension public programs, assisting with questions, event registrations, and more.
- Ensure the lobby always has the latest brochures and handouts neatly organized.
- Process transactions involving cash, checks, and credit cards.
- Offer direct administrative support to the County Extension Director and assist other team members with administrative tasks as needed.
- Train others in administrative processes and oversee on-boarding for new staff.
- Enhance work processes and policies while preparing reports for UF and Sarasota County.
- Manage various documentation and records for smooth office operations.
- Facilitate monthly staff meetings and handle purchasing card transactions.
- Supervise office resources both physical and electronic.
- Handle facility maintenance and address issues concerning facilities, vehicles, and equipment.
- Manage reservations for rooms and vehicles, as well as office and storage spaces.
- Coordinate equipment and office supplies procurement.
- A High School Diploma or equivalent education (GED).
- -OR- Two (2) or more years business-related clerical experience or exposure.
- Demonstrate an eagerness to learn and adapt.
- Access various benefits including Health, Dental, Vision, and Life Insurance, Flexible Spending Accounts, and more.
- Engage in the wellness program with free gym access at select locations.
- Enjoy a generous holiday and vacation policy with increasing accrual rates based on years of service.
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Administrative Specialist - Sarasota, United States - Sarasota County
Description
Department: UF IFAS Extension & Sustainability
We Are Looking For An Administrative Specialist
Start Here. Grow Here. Stay Here.
As the Administrative Specialist for UF/IFAS Extension and Sustainability, you will play a crucial role as the primary contact point for both internal and external customers. Your responsibilities will include managing administrative processes, coordinating facility maintenance, and handling cash transactions. You will also oversee purchasing, supplies, and event scheduling for Extension.
Customer Service (reception and cashiering)
Administrative Support and Coordination
Office and Reservation Management
Subject to Level II Fingerprinting
Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.About You
To excel in this role, you should have-
About Everything Else
Starting Pay Range: Salary will be determined based on experience.
Our thorough interview process may involve phone and video interviews.
Upon hiring, you will need to provide specific documents on your first day to ensure compliance.
Benefits:
