- Manage Chief's calendar by scheduling and prioritizing meetings and generally organizing her calendar.
- Complete the Chief's expense reports and other administrative forms and documents.
- Assist with the Chief's interface with the Chairman and CEO, specifically as it relates to agenda setting for update calls.
- Coordinate and maintain ongoing communication support between SOI Headquarters staff, regional offices, consultants, and other stakeholders through scheduling and organizing GYE-wide meetings and events such as the quarterly meeting with the seven global regions.
- Support the Chief in preparation for events and meetings, including preparation of presentation materials, background research, and documents.
- Ensure timesheets and expense reports are submitted in a timely manner.
- Spearhead weekly GYE team meeting.
- Manage Chief's travel including logistical requirements (flight, hotel, transportation) and provide timely expense reports to account for each trip.
- Additional duties as assigned.
- Conduct vendor screening and follow procedures for setting up new vendors as needed.
- Submit contract requests, monitor request progress, and route completed contracts for signature.
- Maintain excellent vendor and consultant records and regularly review for contract end dates, contract balances, deliverable progress, etc.
- Verify deliverable completion; submit and track invoices and payment requests for GYE department.
- Maintain a working knowledge of SOI procurement and expense policies and ensure all SOI policies are adhered to.
- Complete subaward agreement templates; route for signature; provide copies of fully executed agreements to all stakeholders.
- Submit payment requests per agreement terms and monitor payments.
- Maintain excellent subaward records and regularly review.
- Assist with transitions to new processes or platforms for subaward administration.
- Bachelor's degree in related field or education/experience equivalency
- Minimum 5+ years in administrative or professional assistant role.
- Superior organizational skills with strong attention to detail.
- Exceptional time management skills and ability to complete tasks in a timely, efficient, and independent manner.
- Ability to manage competing demands including the judgement necessary to prioritize tasks in a fast-paced environment.
- Excellent interpersonal skills and ability to work well in a team environment.
- Fluency with current workplace technology, including latest developments in remote collaborative technology.
- Resourceful, tenacious, and proactive, demonstrating ability to think ahead.
- Superb writing skills including drafting and writing letters as well as editing and proof-reading documents.
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Strong organizational skills and high level of attention to detail
- Passionate about sports, young people and working in schools/education.
- Strong personal time management and prioritization skills: ability to manage multiple projects and priorities simultaneously.
- 4+ years in administrative or administrative assistant role
- Experience in event management.
- Experience managing project budgets.
- Experience with contracts and grants.
- Proficiency in Canva or Adobe Acrobat
- Experience working with people with intellectual disabilities or familiarity with Special Olympics youth engagement programming.
- Knowledge of global development, international affairs, or education research, policy, or practice in global context
-
Administrative Manager
1 week ago
Howard University Washington, United StatesThe Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff "for fit" makes significant contributions to Howard University's overall mission. · BASIC FUNCTION: · The basic fu ...
-
Administrative Manager
1 week ago
JLM HR Consulting LLC Washington, United StatesST. PHILIP'S CHILD DEVELOPMENT CENTER · ADMINISTRATIVE MANAGER · Job Overview: · The Administrative Manager for the St. Philip's Child Development Center is a vital role responsible for overseeing the administrative operations and ensuring the smooth functioning of the center. ...
-
Administrative Manager
1 week ago
College of American Pathologists Washington, United StatesWho we are? As the world's largest organization of board-certified pathologists and leading provider of laboratory accreditation and proficiency testing programs, the College of American Pathologists (CAP) serves patients, pathologists, and the public by fostering and advocating ...
-
Administrative Manager
1 week ago
Tech Marine Business Washington, United StatesOverview: · COMMITMENT. EXCELLENCE. INTEGRITY. · Our Mission Statement · TMB will strive to be the best Employee-Owned Business contributing to our National Defense. · We are committed to providing meaningful work, fair compensation, benefits that support a work/life balance, ...
-
Administrative Manager
2 weeks ago
College of American Pathologists Washington, United StatesWho we are? As the world's largest organization of board-certified pathologists and leading provider of laboratory accreditation and proficiency testing programs, the College of American Pathologists (CAP) serves patients, pathologists, and the public by fostering and advocating ...
-
Database Administration Manager
4 days ago
Abacus Technology Washington, United StatesOverview · Abacus Technology is seeking a Database Administration Manager to provide database support for the DoE Office of Environment, Health, Safety, and Security (EHHS). This is a full-time position. · Responsibilities · Provide all activities related to EHSS Microsoft SQL Se ...
-
Administrative Manager IV
1 week ago
Patrona Washington, United StatesJob Description · Job Description · Patrona Corporation is looking for motivated individuals ready to join a fast-paced and exciting work environment in supporting PEO IWS, the U.S. Navy's office responsible for acquiring state-of-the-art ship and submarine combat and weapons s ...
-
Property Management Administrative Assistant
15 hours ago
EastBanc Washington, United StatesEastBanc specializes in the development, construction and tenant service of luxury residential, retail and mixed-use projects and, trophy/"Class A" office buildings. · Summary: · The right candidate will be responsible for supporting the property management team in various functi ...
-
SharePoint Administrator/Knowledge Manager
9 hours ago
DAn Solutions Inc Washington, United StatesRequires a TS/SCI with CI Poly or a TS/SCI and a willingness to sit for a polygraph · The Defense Intelligence Agency's Directorate for Operations (DO) creates and manages disparate and critical initiatives to manage data elements essential to its specific authorized missions. W ...
-
Management & Engineering Technologies International, Inc. Washington, United StatesSKILLS SEARCH · Dushanbe, Tajikistan March, 2024 · Management and Engineering Technologies, Inc. (METI), a close partner of the US Forest Service (USFS), may require the services of a Tajikistan HR & Finance Coordinator to support the development and implementation of the "Stre ...
-
Prometheus Federal Services Washington, United StatesProgram Manager, Food and Drug Administration (FDA) Consulting · Prometheus Federal Services (PFS), a trusted partner to federal health and social services agencies, has an opening for Program Manager with Food and Drug Administration (FDA) Consulting experience. You will work c ...
-
Sprezzatura Management Consulting, LLC Washington, United StatesQuality Assurance Manager – Federal Contractor, Veterans Administration Support · Department of Veterans Affairs (Contingent Position) · Position Description: · Sprezzatura Management Consulting LLC, a Service-Disabled Veteran-Owned Small Business (SDVOSB) located in the Washi ...
-
National Audubon Society Washington, United StatesJob Description: · The role of Senior Administrative Manager, Executive Office is a dynamic and critical position within our non-profit organization, dedicated to providing unparalleled executive support to the CEO. Seamlessly blending high level administrative support with exec ...
-
National Audubon Society Washington, United StatesOverview: · The National Audubon Society is a nonprofit conservation organization that protects birds and the places they need today and tomorrow. We work throughout the Americas towards a future where birds thrive because Audubon is a powerful, diverse, and ever-growing force f ...
-
Senior Pharmacy Technician
23 hours ago
Shields Health Solutions Washington, United StatesAt Shields, we pride ourselves on our culture of inclusion and kindness and the difference we make in patients' lives every day. We are tremendously proud to be certified as a 'Great Place to Work' four years in a row. In 2022, we were awarded US Fortune Best Workplaces in Health ...
-
eDiscovery Systems Engineer
4 days ago
Guidehouse WASHINGTON, United StatesJob Family: · Investigation Consulting · Travel Required: · None · Clearance Required: · Active Top Secret (TS)What You Will Do: · Guidehouse is recruiting eDiscovery System Engineers to outwit complexity and be a part of our fast-growing litigation and investigation support prac ...
-
Customer Relationship Management
5 days ago
The University of the District of Columbia Washington, United StatesThe CRM Administrator is responsible for coordinating the day-to-day configuration, support, and maintenance of the Salesforce platform. Under the direct supervision of the Vice President of Enrollment Management, this position fosters collaboration Relationship, Salesforce Admin ...
-
Executive Administrative Assistant
1 week ago
The Building People, LLC Washington, United StatesThe Building People has an opening for an Executive Administrative Assistant to support our federal client. The Executive Administrative Assistant IV will perform a variety of administrative functions to support the operations of a program office. Pe Administrative Assistant, Exe ...
-
Knowledge Management Specialist
1 week ago
Computer World Services Washington, United States· Job Description · The mission of the OFR is to support the Financial Stability Oversight Council (FSOC) in promoting financial stability by: collecting data on behalf of FSOC; providing such data to FSOC and member agencies; standardizing the types and formats of data reporte ...
-
Executive Administrator
1 week ago
Aretum Washington, United StatesARETUM, a leading government contracting company specializing in technology-enabled mission support services, is seeking an experienced and highly organized Executive Administrator to support the Cybersecurity and Infrastructure Security Agency (CISA) within the Department of Hom ...
Manager, Administration - Washington, United States - Special Olympics
Description
Position Title:Manager, Administration & OperationsLocation: Remote or DC Based
Department:Global Youth & Education
Reports to: Chief, Global Youth & Education
Organization Summary:
Founded in 1968 , Special Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance of all people through the power of sport and programming in education, health, and leadership. With nearly four million athletes and Unified Sports partners and one million coaches and volunteers in more than 170 countries, Special Olympics delivers more than 30 Olympic-type sports and nearly 50,000 games and competitions every year. Learn more at
Position Summary:
Are you interested in international education and its intersection with inclusion and disability? Do you want to be part of a global non-profit committed to the inclusion of all?Is being a member of a vibrant, fast-paced, growth mindset-oriented team how you want to start your career? Then consider this role
The Manager, Administration and Operations for Global Youth & Education will work directly with the Chief, Global Youth & Education to provide direct operational and administrative support for the Global Youth & Education department. As a team dedicated to youth empowerment, the Manager will operate within professional environment that is forward thinking, collaborative, global, inclusive, diverse, and single-mindedly focused on delivering results. The Manager will manage and coordinate day-to-day administrative support for the Chief and support the Global Youth & Education (GYE) department in ongoing coordination of team operations such as staff meetings and events as well as other scheduling and organizing the agendas for meetings with internal departments and external partners. In support of this team, the Manager will collaborate with Special Olympics International staff and other external partners to ensure effective coordination and implementation towards the goals of GYE.
The Manager will support the Senior Director of Finance for GYE in vendor/consultant contracts and procurement, subaward administration, and in team operations including invoice entry, timecard management, and team event and travel logistics.
As the administrative and operational point person on the GYE team, the Manager will have a first-row seat to global thought leaders in education research, policy, and practice as it relates to disability, sport, and inclusion. The Manager will have the opportunity to interact regularly with the offices of the CEO and Chairman and other members of the Global Leadership team, serving as the external face of the team and the Chief.
Primary Responsibilities:
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
