SUPERVISING PROCUREMENT SPECIALIST Office of Purchasing - Newark, United States - Frontier Management (OR)

Description

NEWARK BOARD OF EDUCATION

HUMAN RESOURCE SERVICES
765 BROAD STREET, NEWARK, NEW JERSEY 07102

ROGER LEN, SUPERINTENDENT


SUPERVISING PROCUREMENT SPECIALIST
Office of Purchasing

(Pending the availability of funds and Board of Education approval)

The Superintendent invites qualified and interested persons to apply for the position of Supervising Procurement Specialist within the Office of Purchasing.

This title is governed by the New Jersey Civil Service Commission; meaning that if you are the successful candidate for this position, you will be placed as a provisional employee.

At a later date you will be required to take an examination administered by the Civil Service Commission.

Candidates must score and rank high enough on this examination in order to remain in the position as a permanent employee.

DEFINITION:

Under direction of a supervisory official in a state or local government department, institution, or agency, supervises the performance of highly complex professional work including specification development, bid preparation, evaluation, recommendation, quality assurance, and execution of contract awards in a central procurement environment; does other related duties as required.

NOTE:
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.


QUALIFICATIONS AND REQUIREMENTS

• Graduation from an accredited college or university with a Bachelor's degree.
• Four (4) years of technical experience in the purchase of commodities, materials, equipment, and/or supplies, one (1) year of which shall have been in a supervisory capacity.
• Qualified Purchasing Agent Certification preferred.
• Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

NOTE:

Applicants who do not possess the required education may substitute additional experience as indicated on a year-for-year basis with thirty (30) semester hour credits being equal to one (1) year of experience.

BASIC FUNCTIONS AND RESPONSIBILITIES

• Supervises and may assist in the more complex/difficult analysis for the centralized purchase of commodities.
• Supervises or analyzes product or procurement history data and makes recommendations regarding appropriate methods for accomplishing effective purchases and cost savings where applicable.
• Performs highly complex market research analysis through vendors' brochures, trade journals, and other technical material, and visits their plants or distributors as required.
• Supervises the collection/review/revision of existing specifications and prepares new specifications for commodities.
• Analyzes technical information accompanying bids to determine specification compliance; if necessary requests assistance from the quality assurance unit for product testing and inspection.
• In the absence of the supervisor, may supervise work operations and/or functional programs of a buying team and has responsibility for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees.
• Supervises and/or analyzes and forecasts long-range and short-range market trends to develop projections of commodity and service needs.
• Supervises the translation of specification requirements into quality assurance programs and plans.
• Confers with representatives of user agencies to review their existing and anticipated requirements and provides technical assistance/advice.
• Participates in meetings/hearings with vendors/bidders relative to the bidding process and/or contract execution.
• Provides budgetary planning information to the supervisor after an extensive review/analysis of historical purchasing data including purchase volumes, levels of completion, schedules, delivery points, and costs.
• Supervises or performs the more complex analysis of procurement operations including the purchase, receipt, and distribution of merchandise, and prepares statistical progress or other reports containing findings, conclusions, and recommendations.
• As directed and working alone or as one of a group, practices methods/activities to evaluate their application/efficiency/effectiveness/suitability to current procurement conditions, costs, and objectives and makes appropriate recommendations.
• Coordinates the in-out flow of highly complex data processing information by frequent checks at all levels of that information to ensure accurate reports are available.
• Coordinates all phases of the inventory control system including surplus property and stores operations in the distribution center and provides recommendations to the supervisor for necessary changes.
• May calculate revenue/expenditure projections to determine future budget and whether the budget can accommodate purchase requests.
• May review legal papers, notes, or collateral for conformity to rules/regulations to substantiate individual transactions prior to settlement of purchase.
• May determine feasibility of proposals/plans for additional services to evaluate purchase requests.
• May approve payment of bills/vouchers which are generated by purchase agreements.
• May recommend legal action or fines for noncompliance with terms of the purchase agreement.
• May develop contractual amendments and writes resolution documents to settle disputes, conflicts, or problems with the original purchase agreement.
• Reviews and maintains records and files including current bidder lists.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

KNOWLEDGE AND ABILITIES

• Knowledge of techniques/procedures essential to procurement through competitive bidding.
• Knowledge of investigative and procurement techniques, research methodology, and operations analysis.
• Knowledge of the applications of a management information system.
• Knowledge of fiscal planning factors as they relate to centralized purchasing and budget preparation.
• Knowledge of inventory control methods.
• Knowledge of organizational staffing techniques and available training programs, and their application to employees and productivity.
• Knowledge of supervisory techniques and principles of authority, responsibility, and accountability.
• Knowledge of contract negotiations and negotiable instruments.
• Ability to read, interpret, and apply the laws, regulations, policies, and procedures relating to the operation of a centralized procurement agency.
• Ability to analyze complex data to include accounting/purchasing information, operations, research data, and to compute information.
• Ability to research/analyze specifications/bids for the purchase of various commodities.
• Ability to organize assigned field, office, and other purchasing work for a large service organization and develop effective work methods in accord with prescribed procedures.
• Ability to develop and implement policies/procedures.
• Ability to identify, gather, and interpret economic facts and trends as they relate to centralized purchasing.
• Ability to organize and chair committees/meetings.
• Ability to relate and apply sound business practices to the procurement process.
• Ability to plan procurement programs and establish necessary priorities.
• Ability to create and maintain a harmonious relationship with associates, supervisors, and other individuals.
• Ability to prepare complex reports and/or correspondence.
• Ability to supervise and maintain records, files, and bidder lists.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

REPORTS TO:
Department Head

SALARY, EMPLOYMENT PERIOD AND UNION AFFILIATION

Salary Range:
$70,279 - $94,033


Employment Period:
Twelve Months

• Union Affiliation Local 32

HOW TO APPLY
Newark Board of Education only accepts electronic applications.


OPENING AND CLOSING DATES

Opening Date:
August 22, 2023


Closing Date:
until filled

THE
NEWARK BOARD OF EDUCATIONIS AN EQUAL

OPPORUNITY/AFFIRMATIVE ACTION EMPLOYER
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