- Obtain vision, feel, objectives, and success criteria
- Define specs (dates, location, # of attendees, space needs, F&B, AV, evening activities)
- Clearly define roles and responsibilities of all stakeholders and relevant parties
- Prepare tools and templates (budget, Asana, etc) and run kickoff calls
- Proactively identify opportunities to enhance the overall event experience and exceed
- Independently manage multiple projects, demonstrating strong organizational and time
- Manage communication cadence with project manager/core team
- Confirm travel needs (visas, passports, covid requirements, etc)
- Work with travel/finance/legal team to finalize contract(s)
- Build F&B and AV orders to meet the needs of the program
- Stay on top of event planning best practices and advise on the same
- Ability to work with various event stakeholders (leaders, salespeople, REV parties)
- Review all contracts
- Communicate with program manager on projected headcount vs actual attendee
- Track and report on success metrics
- Coordinate all details pertaining to executing an effective event, including, but not limited
- Experience in corporate events planning and or/marketing
- Eagerness to learn
- Proven track record of project managing cross-functional, high-visibility projects
- Demonstrates strong technical aptitude
- Excellent people skills at the executive level, effectively mobilized stakeholders
- Familiar with best practices for engaging experiences and always looking for
- Innovative, creative and organized
- Ability to prioritize and work on multiple projects simultaneously
- Demonstrated ability to work effectively across internal stakeholders
- Strong verbal and written communications skills
- Go-getter mentality, takes complete ownership, dives in without hesitation
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Events Manager - California, United States - Zscaler
Description
Zscaler is looking for an individual to support and manage event experiences (projectmanagement and execution) of GTM programs. This may include Bootcamps, Leadership
Events, and various regional trainings. This person will mobilize experts & team members to
build and execute high quality experiences, considered "best in class" in the technology space.
They will share in the Global GTM Events Team mission to accelerate productive capacity by
driving focused action through experiences.
This individual will work with various stakeholders to align on objectives for each program. They
will provide strategic consultation to drive toward the most effective experience, and will build a
plan for flawless execution. This person will play an active role in ensuring all elements of the
experience are properly aligned to support the objectives of the program, driving toward
predefined success criteria. They will commit to the effort of coordinating all event/program
details (big buckets / owners / deadlines, etc.), leverage experts where appropriate, and ensure
all teams / owners meet required milestones and deadlines.
The ideal candidate has a background with in-person events, GTM enablement, proving to
understand best practices and how to deliver quality experiences.
This individual will focus time and efforts on the following:
count, etc.)
to the following:
○ Source venues
○ Complete site tours and onsite pre planning events
○ Coordinate nightly events, activities, travel, hotel rooming lists, charity
○ Manage registration
○ Coordinate gifting (speakers, )
○ Create and execute comprehensive communications plan
○ Build and execute the program run of show
○ Coordinate with video production and visual design for any creative media
requirements
○ Build surveys and synthesize survey data
○ Post-Event metrics reporting, event debriefings, final reconciliation of budgets
○ Budget management and reconciliation
The right candidate should have:
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