Jobs
>
Administrative Assistant
>
Palo Alto

    Administrative Assistant - Palo Alto, United States - Silicon Valley International School

    Silicon Valley International School
    Silicon Valley International School Palo Alto, United States

    2 weeks ago

    Default job background
    Description

    Job Description

    Job Description

    Silicon Valley International School is currently looking for a highly motivated Administrative Assistant to provide administrative support to the Chief Financial Officer (CFO) and the Principal. The ideal candidate should be comfortable working in a school environment and possess excellent communication and interpersonal skills to work with a diverse population.

    The Administrative Assistant's primary role will be to provide administrative support to the CFO, coordinate their schedule, and assist in the preparation of meeting materials and minutes of various committee meetings. Under the supervision of the Chief Financial Officer, the successful candidate will provide support to the CFO and Principal in a wide range of office and school operations, coordinate and organize office activities, and coordinate the flow of communications and information for the Principal as needed.

    The salary range for this position is between $65,000 and $85,000 and is based on your relevant experience and education. This is a fully beneficial position that includes medical, dental, and vision coverage, as well as a 403(b) retirement plan. In addition, the school offers generous paid time off, which will help maintain a healthy work-life balance.

    Primary Responsibilities

    • Provide administrative support to the CFO and business office, including but not limited to:
      • Assist in the coordination of the CFO's schedule
      • Tracking information related to auto coverage for employees
      • Filing of contracts, confidential materials, and reports
      • Assist in the preparation of meeting materials
      • Prepare minutes from Committee meetings
      • File physical & electronic records as requested
      • Provide backup support for the Receptionist
      • Issue contracts for the HR department as directed
      • Special Project as assigned by the CFO
      • Collaborate with the Custodians of Record to track volunteer agreements
      • Organize physical and electronic files
      • Other duties as assigned

    Qualifications

    • Bachelor's degree in English, literature, cultural studies, liberal arts, etc., or equivalent work or life experience.
    • Exceptional written and oral communication skills
    • Fluency in either Chinese, French, or German is a plus but not necessary.
    • Can effectively work in a diverse, multicultural environment.
    • Attention to detail and strong organizational skills.
    • Must be able to adapt to changing priorities, tools, and demands.
    • Ability to multitask and prioritize.
    • Can work in a fast-paced environment and meet deadlines.
    • Ability to maintain confidentiality.
    • Ability to learn new technologies quickly and accurately.
    • Strong typing skills are necessary.

    Silicon Valley International School is committed to a policy of equal employment opportunity for all applicants and makes employment decisions based on merit. INTL prohibits discrimination on the basis of race, color, ancestry, national origin, ethnicity, religion, age, sex, sexual orientation, physical or mental disability, genetic characteristics or information, marital status, military or veteran status, or any other characteristic protected by law. INTL will afford equal employment opportunity to all qualified applicants and employees as to all terms and conditions of employment, including, without limitation, hiring, training, promotion, compensation, transfer, discipline, and termination.

    Please note that we require all applicants to submit a well-crafted cover letter and a resume as part of their application. If you encounter any difficulty in submitting your cover letter through the job board website, please email it to We kindly request that you please not call us, and please no solicitations from a recruitment agency.

    Powered by JazzHR

    Wu6kbql2h2

  • SCTCA

    Administrative Assistant

    2 weeks ago

    SCTCA Pala, United States

    **Job Posting** · **Job title**:Administrative Assistant · **Location**:Pala, CA · **Compensation**:Minimum of $18.50/hour. DOE · **Benefits**:_*Paid Holidays *Rich Medical, Dental & Vision *Generous Vacation & Sick *401(k) Match_** · **Status**:Full Time/Regular position · **Job ...

  • Ryzen Solutions

    Administrative Assistant

    2 weeks ago

    Ryzen Solutions Palo Alto, United States

    This person will provide routine administrative or operational support working from detailed instructions or under direct supervision. · - Greet visitors and route them to appropriate individuals, answer phones, and serve as a resource on department procedures and general inquiri ...

  • Elizabeth F. Gamble Garden

    Administrative Assistant

    2 weeks ago

    Elizabeth F. Gamble Garden Palo Alto, United States

    **Position Summary** · The Administrative Assistant assists the Office Manager in performing tasks related to operational support for the organization, assigned by the Office Manager, Executive Director, or President, and provides back-office support in dealing with clients, memb ...

  • Silicon Valley International School

    Administrative Assistant

    3 weeks ago

    Silicon Valley International School Palo Alto, United States

    The salary range for this position is between $65,000 and $85,000 and is based on your relevant experience and education. This is a fully beneficial position that includes medical, dental, and vision coverage, as well as a 403(b) retirement plan. In addition, the school offers ge ...

  • Penn State University

    Administrative Assistant

    3 weeks ago

    Penn State University University Park, United States

    **JOB DESCRIPTION AND POSITION REQUIREMENTS**: · This is a 75% full-time equivalency (FTE) appointment working 30 hours per week. Full Penn State benefits included. This position is a limited-term position with a good possibility of re-funding. This position has the potential for ...

  • Mathnasium (ID: 2406101)

    Administrative Assistant

    2 weeks ago

    Mathnasium (ID: 2406101) Menlo Park, United States

    **Benefits**: · - Pay: $20-$26 per hour · - 401(k), 401(k) matching · - **Full time benefits only**:Health, Dental, and Vision insurance · - Advancement and leadership opportunities are available for top performers. · - _Not strong in math? No worries. With our comprehensive trai ...

  • University Park Country Club

    Administrative Assistant

    3 days ago

    University Park Country Club University Park, United States

    **Administrative Assistant / Compliance & Landscaping Support** · This is a full-time position, Monday through Friday. The Administrative Assistant spends 2.5 dedicated days in an office performing compliance and landscaping work, and then staffs the reception desk 2.5 days a wee ...

  • MFS Talent

    Administrative Assistant

    1 week ago

    MFS Talent Palo Alto, United States

    Job Details Shifts: Days - 8 hours, Monday-Friday, 40hrs/week · Work Location: Onsite; Palo Alto, CA · Duties and ResponsibilitiesVery fast-paced role. Most administrative tasks deal with manager calendaring, department meeting calendaring/room bookings, preparing orientation bin ...

  • Jobility Company

    Facilities Administrative Assistant

    2 weeks ago

    Jobility Company Stanford, United States

    **Description**: · CORE DUTIES: · - Process non-standard requests, initiate appropriate documentation and notify Building Manager and/or coordinate with outside agencies as needed. · - Work closely with custodial team and Building Manager to identify deficiencies and make recomme ...

  • New Mozart School of Music

    Administrative Assistant/receptionist

    6 days ago

    New Mozart School of Music Palo Alto, United States

    New Mozart School of Music is looking for a part time administrative assistant to support our instructors and families. · **Hours Needed**: · - Monday, Thursday, Friday 3-9 pm · - Additional hours/days may be assigned · - Additional days and weekend availability is needed · To ap ...

  • Apex Ventures

    Team Assistant Administration

    2 days ago

    Apex Ventures Stanford, KY, United States Freelance

    **Start date**: Immediately · **Employment type**: Full-time or part-time · **Location**: Die Brille · Marktplatz 8 · 88400 Biberach · Germany · Are you someone who enjoys office work and administrative tasks? Do you want to support our team of opticians (m/f/d) in their daily wo ...

  • Nahal Ashouri, DDS, MS

    Administrative Assistant

    1 week ago

    Nahal Ashouri, DDS, MS Mountain View, United States

    **About us** · Nahal Ashouri, DDS, MS is a small business in Mountain View, CA We are rewarding, fast-paced and professional. · We are open Monday through Thursday day weekends) · Our work environment includes: · - Food provided · - Safe work environment · - On-the-job training · ...

  • El Camino Health

    Administrative Assistant

    1 week ago

    El Camino Health Mountain View, United States

    El Camino Health is committed to hiring, retaining and growing the best and brightest professionals who will carry our mission and vision forward. We are proud of our reputation in the community: One built on compassion, innovation, collaboration and delivering high-quality care. ...

  • SSI

    Administrative Assistant

    1 week ago

    SSI Redwood City, United States

    SELECT SOURCE INTERNATIONAL · Select Source International (SSI) has been serving major corporations for more than 15 years. At SSI, we believe in building a corporation with only the strongest and most capable individuals. Our world-class consultants have the expertise to meet ou ...

  • City of Redwood City

    Administrative Assistant

    2 weeks ago

    City of Redwood City Redwood City, United States

    **DEFINITION** · To perform a wide variety of complex administrative support functions to support a department or division. · **DESIRABLE** · The job is ideal for someone with a 2-year degree in architecture or construction technology. · **DISTINGUISHING CHARACTERISTICS** · **SUP ...

  • Sutter Health

    Executive Assistant, Pafmg Administration

    1 week ago

    Sutter Health Los Altos, United States

    **Organization**: · PAMF-Palo Alto Medical Foundation PAD · **Position Overview**: · *Executive Assistant to PAFMG HR and Professional Affairs, PAFMG Administration* · Onsite requirement two days a week. · **EDUCATION**: · HS Diploma: High School Diploma or General Education Dipl ...

  • Lockheed Martin Corporation

    Administrative Assistant

    3 days ago

    Lockheed Martin Corporation Sunnyvale, United States

    **JOB ID**: 665502BR · **Date posted**: Apr. 30, 2024 · **Program**: CTA · **Description**: · The coolest jobs on this planetor any otherare with Lockheed Martin Space. Lockheed Martin is a pioneer, partner, innovator and builder. Our amazing people are on a mission to make a dif ...

  • Assured Relocation

    Phone & Administrative Assistant

    4 days ago

    Assured Relocation Redwood City, United States

    **Job Description**: · What You'll Do · - Search for Fair Market Value properties and hotels · - Mail out a variety of notice letters to insureds and landlords for reps · - Coordinate the delivery and pick-up for furniture rentals · - During a CAT, work at a higher pace and on th ...

  • PHIHONG USA

    Administrative Assistant

    2 weeks ago

    PHIHONG USA Fremont, United States

    **2 Roles Available: Administrative Assistant to the Director of Operations & Administrative Assistant to the Customer Application Manager** · We have two open Administrative Assistant positions at Zerova Technologies, one reporting to the Director of Operations, and the other re ...

  • Rakuten

    Administrative Assistant

    3 weeks ago

    Rakuten San Mateo, United States Freelance

    Job Description: · - Rakuten International oversees 7 businesses with over 4,000 employees globally. The brand is recognized for its leadership and innovation in e-commerce, digital content, advertising, entertainment and communications, bringing the joy of discovery and access t ...