Operations Coordinator - Rockville, United States - Axle Informatics

Description

Axle

is a bioscience andinformation technology company that offers advancements intranslational research, biomedical informatics, and datascience applications to research centers and healthcareorganizations nationally and abroad.

With experts inbiomedical science, software engineering, and programmanagement, we focus on developing and applying researchtools and techniques to empower decision-making andaccelerate research discoveries.

We work with some of thetop research organizations and facilities in the countryincluding multiple institutes at the National Institutes ofHealth (NIH).

Axle is seeking a

Operations Coordinator

to join our vibrant team at the National Institutes of Health (NIH) supporting the

National Institute of Mental Health (NIMH) located in Rockville, MD.

Benefits We Offer:
Paid Time Off and Paid Holidays
401K match up to 5%
EducationalBenefits for Career Growth
Employee Referral Bonus

FlexibleSpending Accounts:
Healthcare (FSA)
ParkingReimbursement Account (PRK)
DependentCare Assistant Program (DCAP)
TransportationReimbursement Account (TRN)

Overall Position Summary and Objectives The position will independently provide support services to satisfy the overall operational objectives of the National Institute of Mental Health (NIMH).

Work products and documents related to preparing executive briefing documents; facilitating and coordinating all aspects of travel planning; calendars, ethics approvals, purchase requests, logistics, correspondence, and special projects.

- Ad-Hoc

Work products and documents related to handling all aspects of travel planning and processing for domestic, international, sponsored, and local travel, including scheduling, reimbursements, and vouchers.

- Ad-Hoc

Work products and documents related to scheduling and providing logistical support for meetings, retreats, videoconferencing support; arranging travel, lodging, logistics, and interview schedule for candidates for new positions.

- Ad-Hoc

Work products and documents related to engaging in long-term strategic planning for future needs; coordinating time, space, and financial resources of the Division; facilitating orientation and on-boarding of new staff; initiating training of new administrative staff in systems and processes.

- Ad-Hoc

Work products and documents related to communicating with staff; planning agendas and arranging all logistics for meetings with Division senior leadership and scientific staff.

- Ad-Hoc
Independently facilitate and coordinate all aspects of calendars, ethics approvals, purchase request processing, logistics, correspondence, and special projects in the Office of the Division Director

1
Handle all aspects of travel planning and processing for domestic, international, sponsored, and local travel, including scheduling, reimbursements, vouchers, and last-minute changes

2
Schedule and provide logistical support for meetings, retreats, videoconferencing support; arrange travel, lodging, logistics, and interview schedule for candidates for new positions

3
Plan agendas and arrange all logistics for meetings with Division senior leadership and scientific staff

4
Prepare executive briefing documents, as requested by Division senior leadership

5
Provides support for various procurement and administrative tasks.
Coordinate meetings, workshops and courses for staff; schedule conference rooms.
Acts as point of contact with management and administrative, budget and property management staff.
Organize, coordinate and administer the administrative components of the assigned servicing area; collaborate with program officials and administrative offices.
Provides guidance to staff on Federal guidelines and procedures.
Work as a liaison with other administrative groups to facilitate meeting organizational goals for a variety of high-level programs.
Develops, maintains and updates documentation, databases and spreadsheets for personnel, budget and travel actions.

Develop, maintain and update spreadsheets for personnel and budget actions; coordinate actions; ensure that deadlines are met; provide follow through.

Prepares inventory and purchase requests and assists with property management.
Enter requests for office supplies using POTS.
Coordinates with management on special projects.

Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis; manage special projects, draft letters and reports, prepare/edit presentations, develop meeting agendas and create and update spreadsheets and databases.

Researchers and proposes new administrative procedures.

Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.

Proactively engage in long-term strategic planning for future needs in support of Division leadership
Coordinate time, space, and financial resources of the Division
Facilitate orientation and on-boarding of new Division staff; initiate training of new administrative staff in systems and processes
Communicate directly and effectively with the leadership, Program Officers and Senior NIH NIMH officials, including the NIMH Office of the Director
1, 2, 3, 4, 5

representspriority rankings, where 1 is highest priority and 5 islowest priority of those ranked
Bachelor

Additional Qualifications:
Certifications & Licenses
Bachelor's degree in related field and ten years experience
Field of Study

Business Management and Administration
Software

MS Office
Skills

Meeting minutes/summary reports
Meeting coordination
Social Media, knowledge of the Federal Travel Regulation
Project management, website content management
Outreach Activities Travel planning

Disclaimer:

Theabove description is meant to illustrate the generalnature of work and level of effort being performedby individuals assigned to this position or jobdescription.

This is not restricted as a completelist of all skills, responsibilities, duties, and/orassignments required. Individuals may be required toperform duties outside of their position, jobdescription or responsibilities as needed.
The diversity ofAxle's employees is a tremendous asset.

We are firmlycommitted to providing equal opportunity in all aspects ofemployment and will not tolerate any illegal discriminationor harassment based on age, race, gender, religion, nationalorigin, disability, marital status, covered veteran status,sexual orientation, status with respect to publicassistance, and other characteristics protected under state,federal, or local law and to deter those who aid, abet, orinduce discrimination or coerce others to discriminate.

Accessibility:
Ifyou need an accommodation as part of the employment processplease contact:

Do you have the legal authorization to work on a full-time, indefinite basis in the country where this role is located?

• Can you perform the essential functions of this job without reasonable accommodation?
• Are you willing and able to work at the specified job location, or are you open to relocation if required?
• Does accepting employment with Axle or performing the duties required for this role conflict with any non compete, non solicitation, or other contractual agreements you may have?
• Do you meet the eligibility requirements for obtaining a US Government Security Clearance?
• For government reporting purposes, we ask candidates to respond to the below self identification survey.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Axle's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.

As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA.

Classification of protected categoriesis as follows:
A "disabled veteran" is one of the following: a veteran of the U.S.

military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S.

military, ground, naval, or air service.
An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S.

military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S.

military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

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Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.
Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Axle's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

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If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.

As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA.

Classification of protected categoriesis as follows:
A "disabled veteran" is one of the following: a veteran of the U.S.

military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S.

military, ground, naval, or air service.
An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S.

military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S.

military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

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Form CC-305

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