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    Operations Coordinator - Alexandria, United States - Schechter Reed

    Schechter Reed
    Schechter Reed Alexandria, United States

    4 weeks ago

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    Description

    Our client is a fast-growing boutique general contracting firm. They are searching for an onsite Temp-To-Hire Operations Coordinator who will be responsible for contributing to several parts of the business, including administrative support, office management, operations, and IT support.

    **Candidates must live with 25 miles of Alexandria, Virginia as this is an onsite position.

    A typical week will include:

    • Greeting and directing visiting employees, clients, vendors, and guests
    • Managing relationships with a variety of vendors and third-party contractors
    • Replenishing food, coffee, and kitchen supplies, as well as arranging for office maintenance and repairs as needed
    • Arranging the catering for the office and client events and assisting with planning company events
    • Processing mail and packages and restocking office supplies
    • Supporting operational meetings, including preparing agendas, scheduling meetings, and taking meeting minutes when necessary
    • Manage the internship program
    • Assisting upper management with preparing for client meetings, documenting and submitting their expenses, and scheduling appointments
    • Assisting with project submittals and documentation
    • Providing additional administrative support to Human Resources, Accounting, Marketing, and Operations as needed
    • Liaising with the IT Support Manager
    • Maintaining on-site equipment inventory and scheduling maintenance when needed

    What's in it for you beyond the salary:

    • A beautiful office space
    • Fun culture and 5-day/week in-person environment
    • Fast-paced, young-spirited, innovative, and creative atmosphere
    • Collaborative team
    • Fast growing -- they just hit 41 employees and growing
    • Free parking

    This may be right for you if:

    • You have a high level of professionalism
    • You have an associate or bachelor's degree
    • You have 2+ years of administrative experience
    • You have strong verbal and written communication skills
    • You can effectively problem-solve and adapt to changing needs
    • You have proven experience and understanding of office technology
    • You have excellent customer service skills and a collaborative work style
    • You have strong organizational skills and can prioritize competing priorities
    • You have experience preparing business correspondence
    • You are able to maintain discretion and confidentiality regarding business and personnel matters

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