Administrative Assistant - Houston, United States - Houston-Galveston Area Council

Houston-Galveston Area Council

Verified Company

Houston, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

About Houston-Galveston Area Council

The Houston-Galveston Area Council is one of the largest regional planning commissions in the country with a diverse service area of 13 counties and more than 7 million people.

We are the pulse of our region addressing issues that cross city limits and county lines every single day.

We make decisions that affect our transportation system, ensure the safety and well-being of our seniors, connect people to jobs, help families recover from natural disasters, preserve water quality for our children, and so much more.

We work to make the region a great place to live, work, and thrive.

What will I be doing?
- ü Supporting the office of the Executive Director and his Executive Assistant through administrative tasks such as calendar management, scheduling travel, and processing purchases
- ü Providing administrative support for internal and external meetings
- ü Managing the detailed travel process for the department
- ü Oversee the department's budgetary process including managing credit card expenses, reconciling credit cards expenses, and managing purchase orders for expenses large and small
- ü Travel booking, conference registration, travel reimbursements
- ü Processing department invoices, purchasing and maintaining supplies, mail merge, mailings
- ü Maintaining and updating databases such as contact and stakeholder lists
- ü Report preparation, research, and data collection
- ü Conference room reservations, setup and tear down of meetings and events, and arranging and preparing refreshments for meetings
- ü Planning team retreats and other offsite events geared towards team bonding

Key Qualifications
- ü Ability to simultaneously manage multiple tasks and projects while meeting deadlines
- ü Strong attention to details
- ü Service oriented with a high level of professionalism
- ü Strong interpersonal communication skills
- ü Ability to work with diverse groups within the agency and interact with elected officials and other stakeholders
- ü Proficiency in Microsoft Office Suite
- ü Excellent communication skills with the ability to prioritize and meet multiple and sometimes conflicting deadlines
- ü Experience with Goldmine, SharePoint, Agiloft, Concur Solutions, Microix, Social Media Platforms, Constant Contact
- ü Experience working in various program areas that serve the public and government entities
- ü Experience proofreading documents of various lengths

Do you have
- ü Degree with internship in an applicable academic discipline or related field of study
- ü Less than 1 year of relevant experience

Schedule:
Monday-Friday (In office only)

H-GAC is an equal opportunity/AA employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or protected veteran status.