Administrative Services Director - San Rafael, United States - Eldercare Alliance

Eldercare Alliance

Verified Company

San Rafael, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Who We Are:
An Elder Care Alliance Community

Actual pay decision based on factors including experience, skills and training_

Do you enjoy working with seniors? Do you want to work in a setting where you are valued and appreciated? AlmaVia of San Rafael is a vibrant assisted living and memory care community.

We pride ourselves on being a person-centered community and value our employees and residents. We are currently hiring.

About This Career Opportunity:

PRIMARY PURPOSE

Elder Care Alliance seeks to provide accurate, timely and professional service and information to our residents, vendors, guests and colleagues.

The Administrative Services Director (ASD) partners with the Executive Director in the management of human resource activities, including, safety, leaves of absences, talent/performance management, and workers compensation.

JOB PERFORMANCE STANDARDS

I

CORE VALUES AND COMPETENCIES:
Consistently exhibits behavior as set forth in the attached Core Values and Competencies.

II

ESSENTIAL FUNCTIONS:

Human Resources

Partners with the Executive Director to support community purpose and objectives; implements changes that enhances the service goals of the community and the organization.
Serves as the primary HR resource at the community; liaising with the Support Center to ensure alignment with the organization's mission, vision, and values.
Partners with the department directors to ensure timely review, submission, and processing of team member HRIS entries, including employment status changes, terminations, and payroll/timesheet review and approval.
Maintains compliance with employment laws and licensing by ensuring the accuracy of team member files and documentation.
Reviews, analyzes, and offers up solutions for improvement of the community's people metrics, including creation, development, implementation and maintenance of processes and procedures to manage and limit risks and exposure.
Intakes and provides coaching, guidance, and support to community leaders on team member related matters; directing issues as appropriate to HR management to ensure compliance.
Manages the benefits process, including new enrollments, changes, terminations, open enrollment, and team member contributions, ensuring compliance.
Monitors, tracks, and manages the leave of absence (LOA) process, including job modifications and accommodations.
Supports the timely maintenance and audit of team member documentation, including health clearances, licenses, certifications, and other jobrelated training records, to ensure timely renewal, and current updates, for licensure compliance.
Manages the partner program and team member onboarding.

Talent Management

Serves as the primary support partner for preonboarding and onboarding of new team members, ensuring proper clearances, certifications, and systems access; and new hire participation in organization and community level training programs.
Partnering with the Support Center, ensures team member trainings are up to date, and provides training as needed to ensure compliance.
Manages the rewards and recognition program.
Partners with community leaders to drive team member engagement, supporting retention efforts, and lower turnover rates.

Safety and Risk Management

In partnership with the Executive Director, maintains established safety and risk management programs.
Provides, reviews reporting, and offers solutions, for safety and workers compensation improvements; including partnering with department managers to provide trainings that reduce injuries.
Maintains OSHA logs to ensure timely updates and current compliance.
Escalates safety and risk concerns to the appropriate individual or department.
Manages community Shoes for Crews program.

Community Administrative Support
Supporting special projects for/with the Executive Director, and Department Directors

Provides administrative assistance and/or leadership support, in partnership with the Front Desk and Administrative Staff, as needed.
Supports efficient operations by providing timely information and guidance to managers and staff members. Performs other duties as assigned.

Are You Qualified?:

REQUIREMENTS:

Bachelor's degree strongly preferred.
Minimum of two years related experience preferably in a health care environment.
Working knowledge of California labor and OSHA laws
Pass Guardian clearance/background check

SKILLS AND ATTRIBUTES:

Predisposed criticalthinker possesses a high attention to detail and a proactive approach to analyzing situations, driving rootcause analysis, and formulating solutions to prevent recurrence of issues
Analytical, process and procedure driven to ensure compliance to SOPs, Systems, and licensure requirements
High level of professionalism; ability to maintain strict confidence of documents, records, files, and conversations
Selfmotivated and able to exercise good judgment, in