Account Receivable Clerk - Houston, United States - Western Motorcoach, Inc

Western Motorcoach, Inc

Verified Company

Houston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

RESPONSIBILITIES:

Provide accounting and clerical support to the accounting department.
Process accounts and incoming payments in compliance with financial policies and procedures.
Analyze and reconcile the accounts receivable ledger daily to ensure all payments are accurately accounted for and properly posted.
Verify discrepancies and resolve clients' billing issues.
Monitor and follow up on outstanding invoices daily.
Maintain customer database profile confidentiality.
Collaborate with the sales team to ensure AR activities comply with established protocols.
Assist with credit analysis and review customer credit limits
Generate Invoices, input payments, and reconcile AR accounts in QuickBooks and other software.
Ensure invoicing interfaces with transportation planners and other departments to validate that customer charges are accurate and timely.
Accept and process payments received (ACH, checks, credit card, etc.) in compliance with our financial policies and procedures.
Send invoices and monthly statements to customers.
Review the Aging report daily to communicate with customers to resolve outstanding payment issues, negotiate payment arrangements, and make collections as needed.
Provide excellent phone etiquette when communicating with customers regarding payment inquiries.
Responding to customer inquiries in a timely and accurate manner to support ontime payments, which will promote longstanding and trusting customer relationships.
Research, track, and verify differences to resolve payment and billing discrepancies.
Reconcile the AR ledger to ensure all payments are accounted for and correctly posted in the systems.
Create client status and generate AR aging reports weekly and monthly for the management to review for further action.
Assist with accounts payable and payroll functions.
Perform administrative functions, including scanning and filing checks, invoices, and documents.
Prepare monthly and quarterly commission reports and Tip reports.
Assistant with monthend closing and yearend audit.
Create and maintain forms and Excel spreadsheets for various reporting purposes.
Maintain and handle employee reimbursements, expense reports, and audit receipts.
Reconcile accounts and credit card statements promptly.
Prepare monthly and annual cash expense reports and audit cash receivable.
Ensuring the company's daily accounting functions run accurately and effectively.
Assist the Accounting Department in reconciling revenue accounts monthly.
Perform Accounts and credit card reconciliation.
Data entry and maintenance of different reports in the Excel spreadsheet.
Performs other Accounting/Administrative tasks as assigned by the manager.

REQUIREMENTS:

An associate degree in accounting or equivalent work experience is required.
At least four years of experience in accounts receivable, collection, and reconciliation.
Excellent understanding of collections policies and procedures.
Indepth working knowledge of basic accounting principles and proficiency in doubleentry bookkeeping principles and practices.
Proven ability to calculate, post, and manage accounting figures and financial records.
Advanced and proficient in using computer skills and Microsoft Excel.
Must be advanced in QuickBooks with 4+ years of Experience and strong knowledge of The Chart of Accounts in QuickBooks.
Experience with tracking credit card transactions and reconciliation.
Strong analytical skills with the ability to perform account analysis and reconciliation.
A high degree of accuracy in managing many detailed tasks.
Strong mathematical skills with the ability to handle debits and credits accurately.
Excellent attention to detail and accuracy in data entry, including numerical input and the ability to identify discrepancies.
Ability to perform scanning, filing, efiling, and recordkeeping tasks.
Effective and excellent oral and written communication and negotiation skills for interacting with customers and employees.
Excellent administrative and analytical skills in a dynamic office setting with the ability to articulate information within short deadlines.
Resourceful and "outside the box" thinking to solve problems and improve operational efficiency.
Must be able to handle difficult situations and personnel problems effectively.
Must prioritize responsibilities effectively in a high volume and fastpaced environment and be flexible to wear many hats.
Ability to work independently, get along well with others, and meet deadlines.
Flexibility to adapt to changing situations as needed.
Available to work weekends occasionally as needed only.
Reliable transportation, dependable, punctual with consistent attendance.
Must pass a criminal background check and a drugfree workplace.