Account Receivable Clerk - Houston, United States - Western Motorcoach, Inc

Western Motorcoach, Inc
Western Motorcoach, Inc
Verified Company
Houston, United States

1 month ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

RESPONSIBILITIES:


  • Provide accounting and clerical support to the accounting department.
  • Process accounts and incoming payments in compliance with financial policies and procedures.
  • Analyze and reconcile the accounts receivable ledger daily to ensure all payments are accurately accounted for and properly posted.
  • Verify discrepancies and resolve clients' billing issues.
  • Monitor and follow up on outstanding invoices daily.
  • Maintain customer database profile confidentiality.
  • Collaborate with the sales team to ensure AR activities comply with established protocols.
  • Assist with credit analysis and review customer credit limits
  • Generate Invoices, input payments, and reconcile AR accounts in QuickBooks and other software.
  • Ensure invoicing interfaces with transportation planners and other departments to validate that customer charges are accurate and timely.
  • Accept and process payments received (ACH, checks, credit card, etc.) in compliance with our financial policies and procedures.
  • Send invoices and monthly statements to customers.
  • Review the Aging report daily to communicate with customers to resolve outstanding payment issues, negotiate payment arrangements, and make collections as needed.
  • Provide excellent phone etiquette when communicating with customers regarding payment inquiries.
  • Responding to customer inquiries in a timely and accurate manner to support ontime payments, which will promote longstanding and trusting customer relationships.
  • Research, track, and verify differences to resolve payment and billing discrepancies.
  • Reconcile the AR ledger to ensure all payments are accounted for and correctly posted in the systems.
  • Create client status and generate AR aging reports weekly and monthly for the management to review for further action.
  • Assist with accounts payable and payroll functions.
  • Perform administrative functions, including scanning and filing checks, invoices, and documents.
  • Prepare monthly and quarterly commission reports and Tip reports.
  • Assistant with monthend closing and yearend audit.
  • Create and maintain forms and Excel spreadsheets for various reporting purposes.
  • Maintain and handle employee reimbursements, expense reports, and audit receipts.
  • Reconcile accounts and credit card statements promptly.
  • Prepare monthly and annual cash expense reports and audit cash receivable.
  • Ensuring the company's daily accounting functions run accurately and effectively.
  • Assist the Accounting Department in reconciling revenue accounts monthly.
  • Perform Accounts and credit card reconciliation.
  • Data entry and maintenance of different reports in the Excel spreadsheet.
  • Performs other Accounting/Administrative tasks as assigned by the manager.

REQUIREMENTS:


  • An associate degree in accounting or equivalent work experience is required.
  • At least four years of experience in accounts receivable, collection, and reconciliation.
  • Excellent understanding of collections policies and procedures.
  • Indepth working knowledge of basic accounting principles and proficiency in doubleentry bookkeeping principles and practices.
  • Proven ability to calculate, post, and manage accounting figures and financial records.
  • Advanced and proficient in using computer skills and Microsoft Excel.
  • Must be advanced in QuickBooks with 4+ years of Experience and strong knowledge of The Chart of Accounts in QuickBooks.
  • Experience with tracking credit card transactions and reconciliation.
  • Strong analytical skills with the ability to perform account analysis and reconciliation.
  • A high degree of accuracy in managing many detailed tasks.
  • Strong mathematical skills with the ability to handle debits and credits accurately.
  • Excellent attention to detail and accuracy in data entry, including numerical input and the ability to identify discrepancies.
  • Ability to perform scanning, filing, efiling, and recordkeeping tasks.
  • Effective and excellent oral and written communication and negotiation skills for interacting with customers and employees.
  • Excellent administrative and analytical skills in a dynamic office setting with the ability to articulate information within short deadlines.
  • Resourceful and "outside the box" thinking to solve problems and improve operational efficiency.
  • Must be able to handle difficult situations and personnel problems effectively.
  • Must prioritize responsibilities effectively in a high volume and fastpaced environment and be flexible to wear many hats.
  • Ability to work independently, get along well with others, and meet deadlines.
  • Flexibility to adapt to changing situations as needed.
  • Available to work weekends occasionally as needed only.
  • Reliable transportation, dependable, punctual with consistent attendance.
  • Must pass a criminal background check and a drugfree workplace.

Benefits:


  • Health insurance
  • Paid sick time
  • Paid time off

Experience level:

  • 4 years

Physical setting:

  • Office

Schedule:
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