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    Front Office Coordinator - Boston, United States - Boston Hire

    Boston Hire
    Boston Hire Boston, United States

    3 weeks ago

    Default job background
    Description

    Our client, a growing private equity firm located in Bostons financial district has an immediate opening for a Front Desk Coordinator/ Meeting Planner. Company offers very generous salary along with bonus and excellent benefits Go-getter who has a lot of drive, a chameleon who can work well with all personality types and who is technology savvy with strong organization skills will be keys to success in this growing organization. Will be responsible for being the director of first impressions for this company and providing direct support to department managers in expediting service paperwork, being a backup for administrative and marketing teams, and assisting in other areas as needed. You are the person who enables the office to run as a well-oiled machine; keeping tabs on conference room schedules, running a guest registry, traffic control of vendors and clients, issuing and tracking badges, providing direction and facility information, troubleshooting printer issues.

    Preparation of meeting materials, i.e., orientation presentation, name badges/table tents, portfolio folders, invitation and welcome letters, rosters, survey forms, maps, restaurant lists, etc.

    Proofreads all materials prior to distribution.

    • New employee orientation and application packet processing, scheduling, and calendar administration
    • Handle incoming calls, greet and direct visitors

    Develops strong business relationships with key customers, internal and external, serving as a liaison for initiatives.

    Maintains appropriate electronic and physical file documents and records pertaining to meeting.

    Other duties/responsibilities as assigned

    Additional Requirements

    BS/BA is required

    • 1-3 years administrative experience
    • Hospitality background is a plus

    Requirements:

    Bachelor's degree is a must

    Minimum of 1 year relevant experience in a professional administrative support position

    Experience in PC environments required

    Must be able to work independently and take initiative.

    Must be highly organized and pay strong attention to detail and accuracy.

    Must have excellent written and verbal communication skills.

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