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    Office Coordinator - Boston, United States - TA Associates

    TA Associates
    TA Associates Boston, United States

    3 weeks ago

    Default job background
    Accounting / Finance
    Description

    Company Background:

    TA is a leading global private equity firm focused on scaling growth in profitable, high-quality companies. Investing as either a majority or minority investor, we work collaboratively with founders and management teams at our portfolio companies to help accelerate growth and deliver lasting shareholder value. To date, TA has invested in more than 560 companies across our five target industries – technology, healthcare, financial services, consumer and business services. We believe that our deep sector knowledge, investment experience and strategic value-add capabilities provide the firm with an edge in identifying and creating value for our companies. Our global team of more than 260 employees, which includes over 150 experienced investment professionals, Strategic Resource Group and Capital Markets Group team members, are based in Boston, Menlo Park, Austin, London, Mumbai, and Hong Kong. Since TA's founding in 1968, the firm has raised $65 billion in capital. More information about TA can be found at

    Position Overview:

    The Office Operations Coordinator assists in ensuring the smooth operation and appearance of our high-end, high-service Boston headquarters. The role's primary responsibility is maintaining a clean, well-stocked office. Additionally, this individual serves as the office's morning receptionist from 8:00 – 9:00am daily and also covers the receptionist's breaks throughout the day.

    Responsibilities include:

    Office Upkeep:

    • Open the office each morning (unlock doors, refill refrigerators, stock paper products, and put out breakfast items)
    • Review and maintain the state of the office frequently throughout the day to ensure everything is stocked and in working order
    • Check all conference rooms daily to ensure they are clean and stocked
    • Respond to email requests in a timely manner; follow up when task is complete
    • Manage and organize storage closets

    Maintenance:

    • Keep kitchen refrigerators adequately stocked with beverages
    • Order and stock snacks and other kitchen offerings
    • Ensure adequate stocking of kitchen supplies throughout the day; order supplies as needed
    • Empty dishwashers
    • Clean counters, microwaves, water coolers, and coffee machines
    • Assist with catering setup and breakdown daily

    Mail/Shipping:

    • Sort and deliver all incoming US mail, UPS/FedEx, and internal mail
    • Post and deliver all outgoing mail to building mailroom
    • Retrieve packages from building mailroom and deliver as needed throughout the day

    Supplies:

    • Assist with monitoring and maintaining an adequate stock of supplies in the mailroom, order supplies when needed.
    • Serve as a resource for employees looking for specific supplies.
    • Maintain adequate stock of copy supplies in all copy areas and paper supplies in copiers.
    • Assist staff with large copy/binding projects when needed.

    Miscellaneous:

    • Reception coverage (mornings 8-9am) and as needed throughout the day
    • Reception vacation/sick day coverage
    • Move office furniture and boxes as needed and directed
    • Assist with special projects as needs arise

    Qualifications:

    • Experience in a professional business environment
    • Good time management, prioritization, and multitasking abilities
    • Ability to be active and on your feet for a significant portion of the workday
    • Excellent interpersonal skills to build strong relationships with colleagues
    • Effective communication, including speaking, writing and active listening
    • Strategic planning and problem-solving skills

    Characteristics of an Outstanding Performer:

    • Service minded individual, who is approachable and willing to listen and react to suggestions, concerns, and/or ideas
    • Proactive approach assignments, especially keeping items in stock and readily available
    • "Roll up your sleeves" attitude with willingness to do whatever needed to get the job done
    • Self-starter who can plan, prioritize, and organize work
    • Ability to effectively interact with partners, staff and vendors
    • Ability to deal with pressured situations clearly and tactfully
    • Pride in the job and personal work product

    Compensation and Benefits:

    • A highly competitive package that includes a base salary plus annual performance bonus.
    • Company currently pays 100% of medical, dental, disability and life insurance coverage.
    • Company contributes an amount equal to 15% of compensation to employee-directed retirement account.
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