Administrative Assistant - Los Angeles, United States - Los Angeles Conservation Corps

Los Angeles Conservation Corps

Verified Company

Los Angeles, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Organization Summary

The LA Conservation Corps (the Corps) is a private, non-profit organization that has been helping at-risk young people develop themselves since 1986.

To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for all of us in the greater Los Angeles area.

Mission

The primary mission of the LA Conservation Corps is to provide at-risk young adults and school-aged youth with opportunities for success through job skills training, education and work experience with an emphasis on conservation and service projects that benefit the community.

Position Summary

The Administrative Assistant is in charge of carrying out day-to-day organizational tasks and facilitating efficient communication across departments, such as but not limited to; answer phones, manage office calendars, update databases and complete general clerical work and recordkeeping tasks.

Essential Functions

Answers phone calls and greets visitors.
Schedules appointments and maintains calendars.
Schedules and coordinates staff and other meetings.
Ensures the office runs smoothly.
Performs receptionist duties when needed.
Keeps an inventory of office supplies and orders new materials, as needed.
Collates and distributes mail.
Creates and maintains filling systems, reports, and other confidential documents.
Keeps track and submits required paperwork by due dates.
Maintains and organizes efiles associated with various platforms such as ArcGIS/Survey 12
Data entry and report generating utilizing various software platforms.
Attends required webinars, partner meetings, and trainings, as needed.
Punctuality and satisfactory attendance are essential functions of the job.
Working from home is not an option.
Provides facility maintenance oversight.
Other duties, as assigned.
Please note that this job description is not designed to cover or contact a comprehensive listing of activities, duties and/or responsibilities that may be required of the employee for this job. Duties responsibilities and activities may change at any time and without notice._
Due to the organization's response to the COVID19 pandemic, your essential functions and responsibilities may change to accommodate the needs of the program and to stay in compliance with CDC and County of LA Public Health Department requirements._

Minimum Requirements/Qualifications

Demonstrate excellent communication and presentation skills (verbal and written); characterized by actively listening and ensuring respectful twoway communication.
Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds.
Demonstrate strong time management skills and a high level of attention to detail.
Demonstrate a high level of accountability, responsibility, and dependability.
Demonstrate teamwork through cooperation and collaboration with others.
Demonstrate a positive attitude, selfdiscipline and selfawareness.
Ability to prepare concise, logical and grammatically correct documents, reports, and presentations.
Ability to accept, direct and perform responsibilities and assigned tasks as a project team member in support of the overall project.
Ability to explain policies, procedures, directions and represent the Corps' philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management and the public.
Ability to structure tasks, establish priorities and set goals.
Ability to effectively perform the physical requirements of the job, as well as train others.
Ability to effectively provide presentations, work demonstrations, and instruction to others to promote and establish of culture of safety.
Ability to balance competing priorities and multiple stakeholders.
Ability to work independently.
Intermediate level of computer skills (Microsoft Office environment) including Excel, Word, PowerPoint, and Internet research.
High level of interpersonal skills, integrity and the ability to keep information confidential.
Uses good judgment, evaluates alternatives in the achievement of quality outcomes.
Results/Solutionoriented; flexible.
Passion for the Corps and ability to articulate its mission.

Education/Experience

High School Diploma or equivalency from an accredited institution required; AA and/or Bachelor's degree preferred AND at least two (2) years experience working and/or training young people of various ethnic and socio-economic backgrounds OR any combination of experience and education that would achieve the desired outcome, as determined by the Chief Executive Officer.

Other Requirements