- Maintain reception desk responsibilities during personal work hours. Greet visitors and vendors and direct them to the appropriate personnel. Assist with deliveries and general inquires.
- Assist with managing phone system. Proficiently operate and troubleshoot system platform. Answer phone calls that connect to company's general number either directly or when caller cannot reach their party through the automated system. Monitor general voicemail for messages and forward them to appropriate party. Work to create and maintain extensions associated with location and those remote employees assigned to location.
- Maintain company's pool vehicles. Maintain log of vehicles as checked out by team members.. Assist with relationship with Enterprise Fleet Management to ensure vehicles are serviced on a regular and timely basis. Ensure vehicles have WEX fuel cards and manage the WEX fuel reporting system. Maintain records for vehicles.
- Maintain day-to-day relationship with mobile phone service provider/AT&T; communicate questions and concerns, utilize provider's reporting features, and assist accounting with monthly bill reconciliation.
- Supervise building security system. Maintain master settings for daily, weekend and holiday alarms. Administer building access codes and key cards. Enter new team members into alarm system and issue a building key code or card upon hire and remove team members from system when they depart company. Use software system to maintain, when necessary, the building access log and alarms.
- Supervise building janitorial services. number. Inspect facilities for quality of work. Communicate deficiencies in services provided. Arrange services outside of normally contracted services such as window cleaning, carpet cleaning and other cleaning services.
- Assist with the facilitation of outside contractors for the facility such as HVAC, preventative maintenance, routine maintenance and routine inspections.
- Communicate with IT provider or appropriate vendor regarding internet, server, and office printer issues. Refer team members to IT provider when experiencing technical problems.
- Oversee office janitorial contract; act as point of contact if there are questions, problems, etc. Oversee landscaping and snow removal contracts.
- Assist with the internal scheduling of resources such as conference rooms and maintenance of public calendars such as PTO
- Help develop budget for office management expenses.
- Manage office supplies; anticipate needs for office items and keep them stocked.
- Keep office snacks and beverages stocked. Manage relationship with beverage service providers (i.e., coffee and filtered water stations). Maintain cleanliness of office kitchen.
- Maintain communication with Noblesville office regarding office shut-downs, power outages, internet interruptions, visitors, etc.
- Assist with the organization of meetings including reserving onsite or offsite conference facilities, arranging catering, etc.
- Assist employee appreciation committee with planning events.
- Collect and distribute incoming mail daily. Ensure outgoing mail is in mailbox.
- Assist with making travel arrangements for Noblesville personnel or external visitors to the facility. This can include the management of preferred lodging rates.
- Other duties as assigned consistent with role.
- High school diploma or equivalent required.
- Minimum 5 years of in office administration or office management role.
- High Ability to maintain confidentiality and exercise discretion.
- Keen ability to communicate clearly and directly with fellow team members, customers, vendors, business partners, etc. Demonstrated capacity to maintain a professional demeanor is required.
- Strong organizational skills and ability to prioritize tasks and projects.
- MS Office, Excel, Outlook, Word proficiency. Must be able to handle pivot tables and equations in Excel.
- Ability to maintain confidential information to which individual is privy.
- Capacity for understanding basic technical terminology and for operating and troubleshooting technical equipment such as printers, office phone platform, vendor account management systems (e.g. Verizon, WEX Fuel).
- Strong customer service skills.
- Advanced capacity for accuracy and attention to detail.
- Occasional if team member volunteers to visit other company locations, attend meetings, etc.
- Must be proficient in MS Office including Outlook, Word, and Excel.
-
Office/Production Manager
2 weeks ago
Floor Coverings International - JDR Noblesville, United StatesJob Description · Job DescriptionBenefits:Competitive salary · Opportunity for advancement · Paid time off · Training & development · Position: Office/Production Manager · Location: Noblesville, IN · At Floor Coverings International, we understand the pivotal role of a welcoming ...
-
OBGYN Manager Physician Practice Operations
6 days ago
Riverview Health Noblesville, United StatesJob Summary · The Manager Physician Practice provides direct on-site management of professional and support staff of Ambulatory/OBGYN practice locations. · Job ResponsibilitiesSupervise, coordinate and delegate the duties and schedule of office professional and support staff. P ...
-
General Manager
3 weeks ago
Home Instead Noblesville, United StatesGeneral Manager: Full Time · We are a family owned and operated, Christian based company looking for the right person that can help us maintain and grow our Core Values: · To Honor God in all we do · To treat each other with dignity and respect · To encourage growth in ourselves ...
-
Payroll Administrator
2 weeks ago
City of Noblesville Indiana Noblesville, United StatesIncumbent serves as Payroll Administrator for the Office of Finance and Accounting, responsible for processing city payroll. Essential Job Functions Assists the Deputy Controller with financial management duties such as, but not limited to, opera Payroll Administrator, Payroll, A ...
-
Office Administrator
3 weeks ago
Tecta America Noblesville, United StatesDescription · Administrative Assistant · Position Identification: · Non-Exempt · Reports to: Leslie Buckner · Position Summary: Administrative support for accounting, sales and project management working with a wide range of construction industry documents. Assist with all p ...
-
ITSM Solutions Architect
3 weeks ago
SMC Noblesville, United StatesThe SMC Global ITSM Solutions Architect will serve as the senior platform lead responsible for designing, implementing, and managing the IT Service Management (ITSM) platform for SMC's global operations. This individual with multiple IT teams across the globe to understand their ...
-
Admin Clinical Scheduler
2 weeks ago
AltaStaff, LLC Noblesville, United StatesAltaStaff is a staffing agency and we are currently seeking an Administrative Clinical Scheduler for our Managed Care client · **This position is fully remote but candidates must reside in Central or Eastern time zone** · Pay Rate: $17 - $18 hourly · Shift: Monday - Friday, 8am - ...
-
Territory Account Manager
3 weeks ago
Uline Noblesville, United StatesNoblesville, Indiana · Want to apply Read all the information about this position below, then hit the apply button. · Sales Account Manager · Strong customer relationships built on trust - that's the foundation of Uline's sales culture As a Sales Account Manager, build out you ...
-
Territory Sales Manager
3 days ago
Uline Noblesville, United StatesNoblesville, Indiana · Territory Sales Manager · Strong customer relationships built on trust - that's the foundation of Uline's sales culture As a Territory Sales Manager, build out your territory supported by the best training, tools and product offering to win in the field e ...
-
Water Resources Project Manager
3 weeks ago
VS Engineering, Inc. Noblesville, United StatesJob Description · Job DescriptionDescription:Water Resources Project Manager · Position Summary · Are you a Water Resources Project Manager looking to expand your leadership opportunities? VS Engineering needs a strong leader capable in complex design services and project manage ...
-
Systems Development Lead
23 hours ago
BorgWarner Noblesville, United StatesTITLE: Systems Development Lead · DUTIES: BorgWarner PDS (USA) Inc. seeks a Systems Development Lead based out of our office at 13975 BorgWarner Drive, Noblesville, IN Note, this is a hybrid position whereby the employee will work both from home and from the aforementioned offic ...
-
Warehouse Associate
3 weeks ago
Summers Plumbing Heating & Cooling - Noblesville Noblesville, United StatesJob Description · Job DescriptionWHY WORK FOR SUMMERS? · Summers Plumbing Heating & Cooling is a continually growing company with tons of opportunity for personal and professional growth Our team is close-knit, and we strive to promote excellence as we interact with our customers ...
-
Marketing Associate
3 days ago
Maverick Solutions Noblesville, United StatesWe are seeking energetic and driven individuals to join our team as Marketing Associates. If you thrive in a fast-paced environment and are eager to learn and grow, this is the opportunity for you · Position: Marketing Associate · As a Marketing Associate, you will: · Support the ...
-
Customer Service
23 hours ago
Riverview Health Noblesville, United StatesCustomer Service & Collections Supervisor in Noblesville, IN at Riverview Health **Location:** · **Experience:** · Not Specified **Job Description** · **EASY APPLICATION PROCESS** · Join an award-winning team at Riverview Health - a Pathway to Excellence Award recipient We ar ...
-
Patient Care Assistant
4 weeks ago
Visiting Angels Noblesville, United StatesPatient Care Assistant - PCA · Are you looking for a Patient Care Assistant - PCA job that will allow you to give back to your community and broaden your skills? office in Carmel is the place for you. The office in Carmel provides caregivers for the Hamilton County area includin ...
-
Pharmacy Tech Certified
2 days ago
Riverview Health Noblesville, United StatesJob Summary · The Certified Pharmacy Technician assists pharmacists in all phases of the medication distribution process. This could include filling medication orders, preparation of IV admixtures, maintenance of records, charging, and deliveries to nursing units. · Job Respons ...
-
Part-time Customer Support Associate
23 hours ago
Vaco Los Angeles Noblesville, United States Part timePart-time Customer Support Associate - Contract to Hire in Noblesville, IN at Vaco **Location:** · **Experience:** · At least 2 year(s) **Job Description** · Vaco Indianapolis has partnered with a company located in Noblesville to fill a Customer Support Associate position. · ...
-
Senior Financial Analyst
4 days ago
Creative Financial Staffing Noblesville, United StatesSenior Financial Analyst · Noblesville, IN - Fully On-Site · Salary: $90,000 - $115,000 dependent on experience · CFS Indianapolis is working with a well-established manufacturing organization that has been in business for over 75 years and is headquartered in Indianapolis. Th ...
-
Live-In Certified Nurse Aide
4 weeks ago
Visiting Angels Noblesville, United StatesLive-In Certified Nurse Aide · Are you looking for a Live-In Certified Nurse Aide job that will allow you to give back to your community and broaden your skills? Visiting Angels' office in Carmel is the place for you. The office in Carmel provides caregivers for the Hamilton Cou ...
-
Senior Transportation Manager
23 hours ago
SMC Noblesville, United States**Senior Transportation Manager** · Noblesville, IN, USA Req #1602 Thursday, January 27, 2022 **PURPOSE** · This position reports to the Director of Logistics and is responsible for assisting with the planning and directing of all functional activities of SMC Corporation of Nor ...
Part-Time Office Manager - Noblesville, United States - Trucent
Description
Trucent, Inc. is a global leader in fluid recovery and regeneration solutions helping manufacturers and producers achieve operational excellence by incorporating sustainable processes. We are committed to demonstrating leading-edge sustainable solutions and approaches to industrial production and materials management. Our customer-centric solutions include Fluid Separation for Metalworking and Manufacturing, Industrial Fluid Control, Plant Process Optimization, Corn Oil Extraction, and Oil Flow Optimization.
We are currently looking for an experienced Part-Time Office Manager to help our Noblesville IN office. This position would start out at 20-30hrs per week, but could move to full-time as the business grows. The Office Manager is responsible for managing the functions necessary to maintain a professional, organized, and customer-service oriented office atmosphere. The role is key to supporting team members and the company in their endeavors to achieve business objectives.
We are ready to act immediately on those candidates who are the best fit for the role. You'll first hear from someone in Talent Acquisition and then the next step will be a personal interview.
POSITION FUNCTIONS
Essential Functions:
POSITION QUALIFICATION REQUIREMENTS
Education:
Experience:
Skills and Abilities (May be representative but not all-inclusive, of those commonly associated with this position):
Travel Requirements:
Software, Machines, Tools, Equipment, and Work Aids (May be representative, but not all-inclusive, of those commonly associated with this position):
