Project/ Office Assistant - Irvine - Global Infrastructure Partners

    Global Infrastructure Partners
    Part time $48,960 - $49,280 (USD) per year
    Description

    Project/Office Assistant

    TYLin is a globally recognized full-service infrastructure consulting firm committed to providing innovative cost-effective constructible designs for the global infrastructure market. With over 3000 employees throughout the Americas Asia and Europe the firm provides support on projects of varying size and complexity.

    Job Summary

    We are seeking an outgoing resourceful professional Project/Office Assistant to join our team in Irvine California. As the face of our organization you will be the first point of contact for visitors colleagues contractors and clients Your role will be essential in providing top-notch administrative support ensuring smooth daily operations and maintaining our welcoming office environment If you re a proactive individual with exceptional communication skills and a passion for making a positive impact we d love to hear from you.

    Responsibilities & Qualifications

    • Prepare cost proposal and other multi-worksheet Excel spreadsheet templates from scratch populate/edit existing Excel workbooks.
    • Perform internet-based research on project pursuits clients and other related marketing items.
    • Provide project-related assistance to office staff on submittals and other project/client requirements Set up meetings conferences travel arrangements answer direct phone calls distribute messages monitor replenish organize kitchen & office supplies set-up or modify employee workstations including monitors docks keyboards On-boarding new staff coordinate with vendors delivery purchase payment as needed travel train station Orange County pick up/drop off employees/clients/items request File Certificates Insurance new existing projects subconsultants reviewing processing project invoices vendor invoices subconsultant invoices agreements coordination subconsultants Cost/Budget Tracking TYLI Subconsultants assist Project Managers presentations input project meetings provide audit information backup forms coordinate subs required Clients accepted overhead rates multipliers etc prepare use new projects duties assigned equivalent qualifications below:
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