Office Coordinator - Los Angeles Metropolitan Area

At BuildOps, we're building a groundbreaking software solution, purpose-built to support today's commercial contractors. From helping our customers to manage their service all the way to project management, we're breaking the mold and building a team that invests in our mission s ...

Job description

At BuildOps, we're building a groundbreaking software solution, purpose-built to support today's commercial contractors. From helping our customers to manage their service all the way to project management, we're breaking the mold and building a team that invests in our mission statement. We love driven, self-motivated folks experienced in tech start-ups and thrive in fast-paced environments. Could you be our next hire?

As our Office Coordinator, you will join a well-funded, fast-growing technology startup with the unique opportunity to help build and grow our team. The primary responsibility is to ensure smooth and efficient operation of the office by managing administrative tasks, supporting the team, and maintaining a productive work environment. This role involves coordinating office activities, managing supplies, and serving as the first point of contact for employees and visitors. We are looking for someone who works hard, demonstrates strong communication skills, and is willing to go above and beyond to help our team.

This role is in office and based in Los Angeles, CA. This is not a remote role.

What we look for:

• Extraordinary people skills: must be empathetic, patient, confident, good-humored, and able to interact well with a broad spectrum of personality types.
• Excellent written and verbal communication skills.
• Highly organized with impeccable attention to detail.
• Thirst for knowledge and willingness to learn.
• Proven experience in office coordination and management.
• Detail-oriented with strong organizational and time management skills
• Ability to adapt to changing priorities and work independently with minimal supervision.
• High level of professionalism, integrity, accountability and confidentiality.
• Perform manual labor, comfortable lifting up to 30lbs.

What you'll do:

• Office Management: Order and manage office supplies, equipment, and inventory. Ensure the office is clean, organized, and properly maintained.
• Communication and Coordination: Serve as the primary point of contact for internal and external communications. Assist with onboarding new employees, including preparing workstations and coordinating orientation.Coordinate travel arrangements and accommodations for staff as needed. Organize company events, meetings, and training sessions
• Customer Service: Greet and assist visitors, clients, and employees in a professional manner. Address and resolve office-related issues or concerns promptly. Support the HR department administrative tasks.
• Travel to other hubs, such as San Francisco, to support with satellite office management.

Compensation:

• $65,000 to $70,000 base salary (Paid Hourly) + bonus

What we offer:

• Generous equity grant, become an owner in our company
• Macbook computer provided
• A comprehensive benefits package
• Flexible PTO and hybrid work schedules
• Work from home stipend
• Hubs in Los Angeles, San Francisco, Toronto, and Raleigh with hybrid work schedules and lunch provided for in-office days
• Company events like BBQs and team-building activities, both in-person and virtual
• Fast-paced, collaborative, and dynamic work environment
• Opportunities for growth and career advancement
• Chance to work with cutting-edge technology and innovative solutions
• The chance to get in on the ground floor and build something truly groundbreaking for ourselves and our amazing customers

We welcome applicants from across the U.S. where we are registered to do business and able to support employment. Currently, this excludes the following states: Alabama, Alaska, Connecticut, Hawaii, Kentucky, Mississippi, Nebraska, New Mexico, North Dakota, Rhode Island, South Dakota, West Virginia, and Wyoming. This list is based solely on operational and compliance considerations and is reviewed from time to time as our footprint grows.

About BuildOps
Join BuildOps, the largest commercial trade platform in the country, as we transform the multi-billion dollar commercial contracting industry

We're not just talking incremental improvements—we're talking a full-scale revolution, empowering the hardworking heroes who build and maintain the infrastructure that keeps our world running. See why contractors choose Buildops here.

This is your chance to be part of a rocketship. We're fresh off a $1 billion valuation and a $127M Series C funding round (part of over $275M raised to date) led by industry-leading investors like Meritech Capital, BOND, and SE Ventures, backed by Schneider Electric (Reuters, TechCrunch, LA Business Journal) . Our latest investors join our team of industry heavyweights like Next47, former Twitter CEO Dick Costolo, former Salesforce President Gavin Patterson, and Boost Mobile CEO Stephen Stokols. Their investment is fueling our aggressive growth and our commitment to equipping contractors with AI-driven tools to conquer chaos, boost efficiency, skyrocket profitability, and ultimately, deliver exceptional service.

At BuildOps, we're changing the game and doing the best work of our careers. You'll be a key player in a company that's truly making a difference for the backbone of our economy. If you're ready to tackle big challenges, work with a passionate team, and build something extraordinary, BuildOps is the place for you.