HR Benefits Manager - Houston, United States - Cobb Fendley & Assoc

Description

Job Description

Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service.

Are you ready to Join Our Block and advance your career? At CobbFendley, people are our most valued resource. We offer a(n):

• Effective 2024, CobbFendley is proud to announce that FMLA-eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoptions cases. CobbFendley pays for the entire cost of this benefit.
• Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs
• Extended office closure from December 25 through January 1 to relax and enjoy the holidays
• Professional and personal growth through innovative in-house training and collaborative resources
• Community service opportunities through the CobbFendley Cares Committee, focusing on STEM Education, Hunger Relief, and Sustainable Solutions

CobbFendley is seeking a Benefits Manager who is confident working in a fast-paced environment servicing employees in different locations with a strong desire to research best practices and create practical processes while executing daily operations. The Benefits Manager will assist with overseeing compensation and benefits, leaves of absences, worker's compensation, wellness, and more.

The successful candidate's most important qualifications include:

• Minimum of 5 years work experience as a Benefits Specialist or equivalent role; Manager position preferred
• Associate, or higher, degree in human resources or in process of obtaining required; this may be substituted with 8 years of professional Human Resources administrative experience
• Thorough knowledge of employment-related laws and regulations; including thorough understanding of Texas, Florida, Utah, Colorado, New Mexico, Arizona, Kentucky, Idaho, Ohio, and Washington
• Experience working in a professional AEC environment preferred
• Experience working with 670+ employees in multiple states preferred
• Experience working with Federal Contractor organizations preferred
• Excellent written and verbal communication skills
• Excellent interpersonal and conflict management skills with an ability to influence
• Excellent organizational skills with an orientation towards standardizing processes
• Excellent time management skills with a proven ability to meet deadlines
• Ability to juggle competing priorities and delegate when appropriate
• High level of respect for confidential information
• High level of motivation and desire to take initiative
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems; experience with WorkForce Now ADP and Deltek Vision knowledge preferred
• Proficient with Microsoft Office Suite or related software

Essential Functions:

• Maintain knowledge of best practices, regulatory changes, and new technologies in human resources, benefits, and employment law
• Process and enroll new employee and open enrollment benefit elections, terminations, qualifying life event changes, etc. in all HRIS and carrier sites
• Ensure all COBRA-eligible participants receive information including state-required notices to ensure compliance
• Assist with administrative duties related to Open Enrollment, which may include reviewing elections, file keeping, communication, census reporting, auditing, and more
• Act as the point of contact for employee inquiries related to the Company's benefits including but not limited to ID card information, coverage questions, and directing employees to contact the Benefit Resource Center (BRC) as necessary
• Respond to 401(k) and ESOP inquiries, plan changes, and contribution changes
• Ensure the accuracy of all benefit enrollments within HRIS (ADP), carrier feeds, sites, and records
• Update and/or create content, participate and host presentations such as the weekly New Employee Orientation and all others assigned
• Effectively interpret FMLA and ADA implications as they relate to leave of absence and accommodation cases
• Process and administer leave of absence and/or accommodation requests, including disability documents; medical, personal, disability, maternity/paternity, and FMLA
• Review leave of absence cases weekly; update tracker(s); ensure proper notices are sent
• Plan and complete follow-up communication with employees and managers regarding leave of absence, accommodation, and/or workers' compensation cases
• Assist in wellness program administration including but not limited to tracking points, sending reminders, and coordinating annual biometric screenings and vouchers
• Assist with health and welfare compliance, employee changes, and other human resources functions
• Assist with the maintenance of confidential personnel and medical files, including data entry
• Makes photocopies; mails, scans, and emails documents; processes mail and performs other clerical functions
• Involvement in, and at times take a leading role, in the development and implementation of new policies, procedures, and best practices to meet the Company's expectations
• Participate in activities to develop knowledge of work environment, including culture, business objectives, goals, operations, work challenges, and career opportunities
• Adhere to CobbFendley's safety standards and uphold a safe and efficient work
• Performs other duties as assigned

Physical Requirements:

• Standing and/or sitting for extended periods of time
• Mobility within the office including movement between floors and workstations
• Repeated motions (e.g. typing, reaching, bending, lifting, and carrying)
• Communication with other employees and clients through instant message, email, phone, teleconference, or in-person

Environmental Factors:

• Most work is performed in a professional office environment. Some trips to client offices and job sites will be required
• Extended use of electronic devices (e.g., computers, printers, copiers, scanners, plotters, and telephones)
• Use of cutting tools and equipment (e.g., plotting equipment, rotary paper cutter)
• User of company required PPE (personal protective equipment) as required in office

EXPECTED HOURS OF WORK
This is a full-time position. Days and hours of work are Monday through Friday, 7:30 AM to 4:30 PM CST/local time zone.

This position may include the need for overtime hours.

EQUAL EMPLOYMENT OPPORTUNITY

At CobbFendley, we are an equal opportunity employer, interested in qualified candidates with the requisite employment authorization eligibly to work in the United States. All candidates are considered regardless of race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

EEO is the Law (English)

EEO is the Law (Spanish)

EEO is the Law - Poster Supplement

MISCELLANEOUS

• Pre-Employment Screenings. All offers of employment at CobbFendley are contingent upon the prospective employee passing any applicable pre-employment screenings including but not limited to: electronic consent for the pre-employment screenings, eleven-panel drug screening, ten-year federal, state, and county background verifications, three-year minimum motor vehicle record (MVR), unless a client requires additional (copy of a valid driver's license is required), functional capacity exam (FCE), also known as a physical exam (if applicable).
• Work Authorization + Sponsorship. Cobb, Fendley & Associates, Inc. participates in E-Verify. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). The E-Verify system uses federal databases to rapidly validate individual identities and work eligibility from the information gathered in the Form I-9. CobbFendley will not sponsor applications of work visas. We understand that this could affect your decision to apply with these conditions in mind.
• External Recruiting Agencies. CobbFendley does not and will not accept unsolicited resumes under any circumstances from independent recruiters, recruiting agencies, or similar entities. Recruiting activity on behalf of a candidate does NOT constitute CobbFendley's acceptance of terms and conditions without prior contractual agreements signed by authorized CobbFendley personnel. Unsolicited resumes through any channels including cold calling, emails, applications, social media messaging, etc., will not be reviewed.