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    Administrative Staff Specialist #W5005 - Henrico, United States - State of Virginia

    State of Virginia
    State of Virginia Henrico, United States

    1 week ago

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    Description

    Title:
    Administrative Staff Specialist #W5005


    State Role Title:
    General Admin. Supv. I/Coord. I


    Hiring Range:
    $41,656 - $53,025/yr.

    Pay Band: 4


    Agency:
    Department of Social Services


    Location:

    DSS HOME OFFICE

    Agency Website:

    Recruitment Type:
    General Public - G

    Job Duties

    At the Virginia Department of Social Services, we put people at the center of everything we do.

    We believe that every Virginian can live a life of dignity and that all voices, ideas and experiences contribute greatly to our pursuit of excellence.

    Inspired by continuous improvement, we commit ourselves to listening, learning and cultivating environments of trust, respect and positive engagement.

    Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.

    We design and deliver high-quality human services that help Virginians achieve safety, independence and overall well-being.

    We are a $2 billion agency - one of the largest in the Commonwealth of Virginia - partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide.

    We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia's most vulnerable citizens have easy access to the services and benefits available to them.


    In addition to a rewarding work experience, VDSS offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching - Employee Benefits.


    The Division of Benefit Programs is currently seeking an Administrative Staff Specialist that will be responsible for providing administrative, operational, and analytical support to the Division of Benefit Programs Director, Associate Directors, and Division Management Team.

    Activities include but are not limited to processing the division mail, ordering supplies using eVA and the small purchase charge card, assisting with travel, facilitating the Library of Virginia records process for the division, entering in data into systems, maintaining the divisions asset inventory, assisting preparing human resource forms and general administrative support.

    Minimum Qualifications


    • Comprehensive administrative experience in an office setting.
    • Experience and skill responding to internal and external customer inquiries either in writing or via the phone.
    • Knowledge of executive administrative and office policies and procedures.
    • Basic skills in Microsoft Office products.
    • Skill in working with data system or purchasing system.
    • Demonstrated ability to handle confidential and sensitive issues/documents.
    • Ability to recognize and resolve problems.
    • Ability to learn, review, and understand travel and purchasing rules.
    • Ability to handle multiple projects, plans, and organize.
    • Ability to collaborate with staff and managers within the divisions.
    • Skill in communicating effectively, orally and in writing, with all levels of employees and customers.
    Additional Considerations


    • Experience with Virginia's purchasing system (eVA).
    • Experience with Virginia's Small Purchase Charge Card (SPCC).
    • Experience with the Library of Virginia records system.
    • Experience with preparing human resources forms.
    • Experience in preparing, processing, and calculating travel reimbursements.
    Special Instructions

    You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

    Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.


    VDSS will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.


    Selected candidate may be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.


    To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line "Virginia Jobs" (PageUp) employment site no later than 11:55 p.m.

    on the closing date listed.

    Each application is reviewed for documentation that shows the applicant meets the minimum and additional considerations as stated in the job announcement.

    The decision to interview an applicant is based on the information provided. Multiple positions may be filled from this recruitment within 90 days of the closing date.

    The Virginia Department of Social Services (VDSS) is an Equal Opportunity Employer and encourages diversity within its workforce.

    VDSS does not provide sponsorship.

    VDSS is an official certified state agency that values the service and experience of our Veterans. As such, Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply. Reasonable accommodations are available to applicants, if requested, during the application and/or interview process.


    If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document through the "Virginia Jobs" (PageUp) employment site when you apply.

    Contact Information

    Name:
    VDSS - Division of Human Resources


    Phone:

    Email:


    In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

    To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

    Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.

    Requesting an AHP Letter can be found at AHP Letter or by calling DARS at

    Note:

    Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

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