Administrative Staff Specialist #w5005 - Henrico County, VA, United States - Department of Social Services

Department of Social Services

Verified Company

Henrico County, VA, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Title:
Administrative Staff Specialist #W5005

State Role Title:
General Admin. Supv. I/Coord. I

Hiring Range:
$41,656 - $53,025/yr.

Pay Band: 4

Agency:
Department of Social Services

Location:

DSS HOME OFFICE

Recruitment Type:
General Public - G

Job Duties
At the Virginia Department of Social Services, we put people at the center of everything we do.

We believe that every Virginian can live a life of dignity and that all voices, ideas and experiences contribute greatly to our pursuit of excellence.

Inspired by continuous improvement, we commit ourselves to listening, learning and cultivating environments of trust, respect and positive engagement.

Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.

We design and deliver high-quality human services that help Virginians achieve safety, independence and overall well-being.

We are a $2 billion agency - one of the largest in the Commonwealth of Virginia - partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide.

We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia's most vulnerable citizens have easy access to the services and benefits available to them.

In addition to a rewarding work experience, VDSS offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching - Employee Benefits.

The Division of Benefit Programs is currently seeking an Administrative Staff Specialist that will be responsible for providing administrative, operational, and analytical support to the Division of Benefit Programs Director, Associate Directors, and Division Management Team.

Activities include but are not limited to processing the division mail, ordering supplies using eVA and the small purchase charge card, assisting with travel, facilitating the Library of Virginia records process for the division, entering in data into systems, maintaining the divisions asset inventory, assisting preparing human resource forms and general administrative support.

Minimum Qualifications

Comprehensive administrative experience in an office setting.
Experience and skill responding to internal and external customer inquiries either in writing or via the phone.
Knowledge of executive administrative and office policies and procedures.
Basic skills in Microsoft Office products.
Skill in working with data system or purchasing system.
Demonstrated ability to handle confidential and sensitive issues/documents.
Ability to recognize and resolve problems.
Ability to learn, review, and understand travel and purchasing rules.
Ability to handle multiple projects, plans, and organize.
Ability to collaborate with staff and managers within the divisions.
Skill in communicating effectively, orally and in writing, with all levels of employees and customers.

Additional Considerations

Experience with Virginia's purchasing system (eVA).
Experience with Virginia's Small Purchase Charge Card (SPCC).
Experience with the Library of Virginia records system.
Experience with preparing human resources forms.
Experience in preparing, processing, and calculating travel reimbursements.

Special Instructions

VDSS will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

The Virginia Department of Social Services (VDSS) is an Equal Opportunity Employer and encourages diversity within its workforce.

VDSS does not provide sponsorship.

If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document through the "Virginia Jobs" (PageUp) employment site when you apply.

Contact Information

Name:
VDSS - Division of Human Resources

Note**:

Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.

**Equal Opportunity Employer