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    Events Associate - New York, United States - The New York Climate Exchange

    The New York Climate Exchange
    The New York Climate Exchange New York, United States

    2 weeks ago

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    Description

    The New York Climate Exchange (The Exchange) is creating a unique space dedicated to climate solutions, community building, collaboration, and empowering marginalized communities. While physically located on Governors Island, its impact will reach far beyond, influencing New York City and beyond. The diverse partnership at The Exchange aims to disrupt the status quo, combining local and global perspectives on climate change from academia, private sectors, and community organizations. As a pioneering initiative, The Exchange will pioneer sustainable approaches, setting a global example for positive change.



    About the Job:
    The New York Climate Exchange is seeking an Events Associate to assist in planning and executing events focused on engaging the public and key decision-makers on climate-related issues.



    Basic Description:
    Reporting to the Director of Finance and Administration, the Events Associate will lead the planning and implementation of events hosted by The New York Climate Exchange and its partners. This includes coordinating logistics, processes, deadlines, and budgets for various events and programs like project meetings, publication launches, workshops, and trainings. The role involves advising on best practices, developing programs/agendas, identifying national and international speakers, integrating multimedia technology, and overseeing logistical arrangements.



    Collaborating with colleagues from communications and project management, as well as The Exchange programming team and partners, the Events Associate will oversee processes and contribute to the design of event-related publications, email newsletters, and websites. Other duties include expanding and maintaining event web pages and newsletters, updating online calendars, and organizing event video production and archives. The Events Associate will also support establishing new strategic partnerships and enhancing institutional reputation. Additional tasks may encompass general administrative responsibilities such as document updates, database management, and occasional supervision of interns, volunteers, and event staff.



    Salary and Benefits:
    The Events Associate position offers a salary ranging from $70,000 to $90,000 annually. The position includes comprehensive health and retirement benefits, as well as paid time off and sick leave.



    Characteristic Duties and Responsibilities:
    • Event Planning (80%)
      • Manages event planning, coordinates with different departments and partner organizations, oversees logistics and execution of events, and updates online event calendars and newsletters.
      • Serves as an institutional liaison, recruits high-profile speakers, and showcases partner experts.
      • Manages event-related financial systems, oversees project budgets, and manages vendors.
    • General Administrative Support (10%)
      • Supports event promotion, email production, and administrative systems.
      • Assists in updating contact databases and financial systems management.
      • Aids the advancement team in event-related strategies.
    • Other Duties (10%)
      • Undertakes various duties and responsibilities as assigned by the Director of Finance and Administration.
    Qualifications:
    • Bachelor's Degree and 4-6 years of event organizing experience.
    • Excellent written and oral communication skills.
    • Exceptional interpersonal skills and ability to manage multiple tasks.
    • Interest in The Exchange's mission.
    • Experience in environmental impact reduction in events.
    • Preferably experienced in academic or non-profit settings.
    • Familiarity with contact management systems.
    • Ability to work in a fast-paced environment.
    • Availability for early mornings, evenings, and weekends.
    New York Climate Exchange Staff Core Competencies:
    • Develops and implements sustainable solutions.
    • Shares insights and recommends solutions for clients/partners.
    • Collaborates effectively across boundaries.
    • Makes informed choices considering the organization's perspective.
    • Helps others understand problems and partner needs.
    • Values diverse perspectives and applies a critical lens to bias and discrimination.
    • Applies critical thinking and seeks input for decision-making.
    • Evaluates risks and commits to decisions.
    Preferred consideration for applications received by June 21, 2024.



    The New York Climate Exchange offers equal employment opportunities and promotes a diverse and inclusive workplace environment. Applicants are encouraged to apply if passionate about the mission, even if not meeting all criteria. The position requires eligibility to work in the United States.

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