Administrative Coordinator - Houston, United States - Frazer, LTD

Frazer, LTD

Verified Company

Houston, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Are you driven, impatient, and a friendly communicator? Are you good at reading people and situations effectively? Do you find it easy to influence people to accept change or new ideas and to get others to cooperate? Do you like to think out loud sometimes, while at other times you prefer to quietly think things through? As an impatient person, do you need to take a break from time to time because you overwhelm people with your speedy delivery?

If you're an optimist who is happiest when you're in an environment where you get to interact with others and help solve their problems, then we need to talk

Frazer, a leading builder of emergency medical vehicles, is currently seeking an
Administrative Coordinator, Sales to join our team.

The
Administrative Coordinator, Sales at Frazer reports to the
Sales Operations Manager, and is responsible for providing essential administrative support and coordination to facilitate the daily operations of the sales and marketing teams.

What Does a Week in the Life of the Administrative Coordinator, Sales Look Like?

Provide comprehensive administrative support for members of both the sales and marketing teams.
Serve as the gatekeeper, ensuring that customers and visitors are welcomed and directed appropriately and inquiries are addressed promptly.
Oversee dedicated conference room scheduling, readiness, and supplies.
Act as a point of contact for department activities and ensure a secure and organized office environment.
Handle UPS sales account activities, including label generation and document tracking.
Perform data entry, and utilize Syteline lookup for information retrieval.
Maintain and update data analysis spreadsheets and customer management databases.
Record and report AMD data, manage shipments, and maintain analytics for marketing.
Assist in creating internal and external reports and presentations.
Responsible for scheduling department meetings and preparing materials as needed.
Maintain directories for dealer partners, chassis dealers, vendors, sales and marketing teams.
Assist in scheduling customer meetings onsite and offsite in coordination with the sales and marketing teams.
Assist salesperson(s) and manager(s) in the preparing and submitting bids.
Foster collaboration between sales and marketing teams for seamless coordination on shared projects.
Maintain shared drive(s) organization.
Undertake diverse tasks and projects as assigned, showcasing flexibility and adaptability to support the dynamic needs of both departments.

Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee in this role.

Duties, responsibilities and activities may change at any time with or without notice.

Required Education and Experience:

High School Diploma or equivalent with administrative/operational support preferably in manufacturing operations or office environment
Good knowledge of general/standard administrative/manufacturing operations procedures and methods to successfully complete the duties of the job preferred
35 years experience working with Google Suite or Microsoft Office
Knowledge of Syteline preferred, not required
Excellent time management and ability to multitask and prioritize daily work
35 years related administrative experience supporting multiple teams
Ability to effectively communicate ensuring all duties are completed with accuracy and high quality in a timely manner
Punctuality and good attendance are required

Preferred Education and Experience:

AA, AS or Bachelor's Degree and/or administrative certification

What's it like to be a part of the Frazer Family?
Frazer is a fast-paced company that is creating some of the most innovative vehicles in the world.

You'll find a unique team of individuals who continue to push the boundaries of what is possible in the Healthcare and EMS space.

A diverse team, a great culture, and a positive work environment are just some of the things that make working at Frazer so rewarding.

What Kind of Employees Thrive at Frazer?
Frazer is a company with a diverse group of employees from all over the world. Frazer welcomes employees with all types of backgrounds, cultural and socio-economic backgrounds. If you are hard working, honest and drug-free, you will love working at Frazer.

Safety & Drug Policy
Employee health and safety is a priority here at Frazer. We're committed to providing a safe, secure and productive environment for our Frazer family.

A True Culture
Frazer is a company that relies on its core values and the drive of its people.

With a focus on longevity and employee success, Frazer welcomes its employees to push the envelope and drive improvement across all aspects of the company.

At Frazer, you can unleash your potential

Employee Driven Benefits
At Frazer, we take pr