Administrative Assistant - Santa Ana, United States - Aston Carter

Aston Carter Santa Ana, United States

1 day ago

Full time

Description

Description:

Duties Include:

Manage the front desk and answer phones. Not a lot of foot traffic coming into the business office. This candidate will be wearing a few different hats. Basic admin duties like order office supplies and calendaring for upper management, but will also be doing light payroll within QuickBooks as well as some HR duties such as onboarding and offboarding employees.

· Screen and forward incoming phone calls, voicemails and e-mails to appropriate parties

· Allocate all vendor invoices & employee hours to specific jobs for job costing

Data entering

· Administer, organize, and maintain project files—hard copies & electronically

· Collect and distribute mail

· Purchase and maintain office supplies

· Process New Hires and Terminations

· Assist with additional administrative tasks

Requirements

· Strong organizational skills & ability to prioritize workload

· Proficient in Microsoft Word, Excel, and Outlook

· Excellent verbal and written communication skills

· Self-motivated; Knows there is always work to be done

QuickBooks experience

Bilingual in Spanish

efficient on Microsoft office

Skills:

Administrative support, Administration, Clerical, Microsoft office, Administrative assistance, Calendar management

Top Skills Details:

Administrative support, Administration, Clerical

Additional Skills & Qualifications:

High School Diploma

Must be Bilingual in Spanish

2+ years of admin experience

Microsoft Office Experience with Excel

QuickBooks experience

Experience Level:

Intermediate Level

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Administrative Assistant

3 weeks ago

CASA DE LA FAMILIA Santa Ana, United States

Casa de la Familia is looking for an administrative assistant to join our team · Casa de la Familia specializes in the treatment of post-traumatic, anxiety, and depressive disorders through the provision of crisis intervention and long-term individual and family therapy. We work ...
Administrative Assistant

1 week ago

Moore Law Group Santa Ana, United States

Job Description · Job DescriptionPOSITION SUMMARY · We are currently seeking a proactive and detail-oriented tech savvy individual to join our team as an Administrative Assistant. This role presents an exciting entry level opportunity for someone who wants to develop their admini ...
Administrative Assistant

2 weeks ago

Northern Lights Inc Santa Ana, United States

Job Description · Job DescriptionPart Time/ Flexible Hours Position Overview: · Perform a wide range of administrative and office support activities. Responsible for correct execution and flow of involved office and clerical operations. Varied administrative support duties i.e., ...
Administrative Assistant

3 days ago

KPC Healthcare, INC. Santa Ana, United States

Job Description · Job DescriptionSummary: Under the direction and supervision of the Director of Sub-Acute, the Admin Assistant maintains a safe environment and provides support for Nursing Staff in the Sub-Acute Department. · Requirements: · Minimum 6 months experience is prefe ...
Administrative Assistant

2 weeks ago

Families Together of Orange County Tustin, United States

Job Description · Job DescriptionSalary: $20 - $22 per hour · Job Purpose: The Behavioral Health Back Office Assistant is responsible for performing a variety of clerical functions to ensure an efficient operation of the office and to enhance patient experience. This role is res ...
Tax Administrative Assistant

2 weeks ago

Eide Bailly Tustin, United States

Tax Administrative Assistant · Job LocationsUS-CA-TustinID CategoryClerical / AdminPosition TypeFull-TimeWork Option(s)In-OfficeWho We Are · Eide Bailly is one of the top 25 CPA and business advisory firms in the nation. We have over 40 offices in 15 states across the Midwest an ...
Administrative Assistant

3 weeks ago

Kimco Staffing Services Orange, United States

Job Description · Job DescriptionHours: 7am - 3pm, Monday through Friday · Location: Orange, CA · Pay Range: $ $30.00, depending on experience · This position will be responsible for providing Administrative Support to the Office Manager and Production Manager. · Duties: Answer ...
Administrative Assistant

3 weeks ago

SOTA Imaging Orange, United States

Job Description · Job DescriptionJob Description: · As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of the office or department. Your responsibilities will include administrative and clerical tasks, coordination of office acti ...
Administrative Assistant/ Receptionist

3 weeks ago

ARTISAN NAMEPLATE & AWARDS COR dba WEBER PRECISION GRAPHICS Santa Ana, United States

Job Description · Job DescriptionSeeking an individual who is detail oriented, a self-starter, and who works well with others as well as independently. Environment of office is friendly and fast paced. · Responsibilities include: · Receptionist. · Buyer 1. · Light Filing. · Assis ...
Administrative Assistant

2 weeks ago

NTS Geotechnical Irvine, United States

Company Description · NTS Geotechnical / Engineering is small engineering consulting firm. Currently the company has no physical office and all employees work remotely. · Role Description · This is a full-time remote role for an Administrative Assistant. The Administrative Assist ...
Administrative Assistant

2 weeks ago

Mission Staffing Irvine, United States

Our client, a global law firm, is seeking an Administrative Assistant to join its growing team. This individual will report directly to the Chief Recruiting Officer and support a team of six recruiters. Responsibilities include managing calendars, scheduling interviews, maintaini ...
Administrative Assistant

2 weeks ago

Express Employment Professionals – Irvine, CA Irvine, United States

Express Employment Professionals, Irvine is seeking an Administrative Assistant for a consumer products manufacturing company in the Irvine, CA area. Our client has a 25-year history of producing high quality health food products distributed in the US and across the globe. This i ...
Administrative Assistant

2 weeks ago

ServiceMaster Restore Irvine, United States Full time

Position Overview Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, usin ...
Tax Administrative Assistant

2 weeks ago

Eide Bailly Tustin, United States

Who We Are · Eide Bailly is one of the top 25 CPA and business advisory firms in the nation. We have over 40 offices in 15 states across the Midwest and western United States and offer our staff and Partners the opportunity to serve a variety of industries. Founded in 1917, our c ...
Administrative & Event Assistant

2 weeks ago

Chapman University Orange, United States

Posting Details · Position Information · Position Title · Administrative & Event Assistant · Position Type · Regular · Job Number · SA25924 · Full or Part Time · Full-Time 40 Hours Weekly · Fair Labor Standard Act Classification · Non-Exempt · Anticipated Pay Range · $54,000 - $ ...
Student Administrative Assistant

2 weeks ago

Chapman University Orange, United States

Proactively greet guests as they approach the reception desk - Provide excellent customer service to all guests including accurate information to telephone and in-person questions regarding Chapman University, our department, and our facilities - Gat Administrative Assistant, Adm ...
Student Administrative Assistant

2 weeks ago

Chapman University Orange, United States

Posting Details · Student Title Classification Information · Quick Link · Job Number · SE36824 · Position Information · Department or Unit Name · SE - Office Operations · Position Headcount · 2 · Position Title · Student Administrative Assistant · Academic Year · Summer 2024 · ...
Sr Administrative Assistant

3 weeks ago

Chapman University Orange, United States

Job Description · Job DescriptionReporting to the Chairs of Biomedical and Pharmaceutical Sciences (BPS) and Pharmaceutical Economics and Policy (PEP), the incumbent will provide administrative support to the department chairs, faculty, research staff, and graduate students. Mana ...
Administrative Sales Assistant

1 week ago

Pacific Office Automation Orange, United States

Job Description · Job DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With ove ...
Administrative Assistant Receptionist

2 weeks ago

Electronic Contractor Services Company Orange County, United States

Job Description · Job DescriptionFRONT OFFICE ADMINISTRATOR · Our family-owned Orange County security and low-voltage systems integration company is seeking a Front Office Administrator. This position will start as temporary full-time with a possibility of becoming permanent. · S ...