Director, Compliance - Santa Clara, United States - Santa Clara University

Description

Position Title:
Director, Compliance


Position Type:
Regular


Hiring Range:
$69,600 - $81,850 annually (commensurate with experience)


Pay Frequency:
Annual

A. POSITION PURPOSE

The Director of Compliance will oversee and report to the NCAA in the areas of eligibility, CARA, recruiting, amateurism, waivers, rule education for the athletics department.

In addition, the position assists with additional compliance operations of the Santa Clara athletic department to ensure adherence with University, West Coast Conference and NCAA Division I rules and regulations.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

• Liaison to NCAA Eligibility Center
• Prepare initial eligibility transcript reviews for all sports, with a focus on assisting men's basketball.
• Track, monitor and communicate information related to the NCAA Eligibility Center.
• Monitor all Countable Athletically-Related Activities (CARA).
• Liaison to coaching staffs with all Season Declarations.
• Ensure coaches stay within their approved practice time limitations.
• Review and approve all CARA logs.
• Investigate and resolve any inconsistencies in CARA logs.
• Monitor all recruiting activities.
• Review and approve recruiting expense reports.
• Ensure all countable coaches are certified to recruit off-campus.
• Approve and monitor all official and unofficial visits.
• Approve all camps and clinics.
• Monitor student-athlete amateurism.
• Review and approve student-athlete employment, internships, and paid lessons.
• Review and approve all outside competition.
• Review and approve all Name, Image, and Likeness (NIL) activities.
• NCAA Reporting
• Research, investigate, and report all violations to the NCAA.
• Ensure implementation of all required WCC/NCAA penalties related to violations.
• Prepare and submit all NCAA/WCC waivers on behalf of Santa Clara Athletics.
• Research, prepare and submit all medical hardship and medical absence waivers to the WCC.
• Research, prepare and submit all NCAA waivers via RSRO.
• Primary contact for and liaison to the compliance software TPA (currently ARMS).
• Ensure all coaches and staff have appropriate access to software.
• Answer Coach/staff questions related to compliance software.
• Responsible for all communication with software provider.
• Responsible for all rules education regarding NCAA Bylaws 11, 12, 13, 14, and 17 for coaches, staff and student-athletes.
• Research, create, and implement a department-wide rules education program for coaches, staff, student-athletes, boosters, donors, and others across multiple platforms and formats.
• Provide interpretations of NCAA and WCC bylaws to coaches, staff and student-athletes
• Review and approval of all sports programs' coaching staffs.
• Ensure all Staff Declarations are accurate an on-file with the Compliance Office.
• Assist coaches with documenting staff changes.
• Ensure all countable coaches are certified to recruit off-campus.
• Responsible for all Financial Aid related to two sports programs (TBD).
• Monitor program scholarships to ensure compliance with NCAA scholarship limits and department budgetary requirements.
• Create NLI's and athletic aid agreements for prospective student-athletes.
• Manage scholarship changes, including increases, reductions, cancellations, and renewals/non-renewals.
• Serve as a representative on various committees (Campus Compliance Committee, Eligibility Certification Team, etc.).
• Manage department compliance internship program.
• Hire, supervise, and develop interns with the goal of placing them in full-time compliance positions within the industry at the end of their internships.
• Other duties as assigned.

C. PROVIDES WORK DIRECTION

Will manage department compliance interns.

This includes hiring, managing, developing all compliance interns with the goal of getting them into full-time compliance positions at the end of their internships.

D. GENERAL GUIDELINES

• Recommends initiatives and implements changes to improve quality and services.
• Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
• Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
• Researches and develops resources that create timely and efficient workflow.
• Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
• Prepares and submits reports as requested and required.

E. QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

• Knowledge
• Working knowledge of NCAA compliance related software systems (LSDBi, etc.)
• Skills
• Demonstrated skills in oral and written communication.
• Proven organizational skills with the ability to handle multiple tasks.
• Strong computer skills including familiarity with Word and Excel
• Abilities
• Ability to work in a fast paced, competitive environment.
• Ability to interpret rules and regulations.
• Education
• Bachelor's degree required, Master's Degree preferred
• Years of Experience
• 5-7 years related to athletic department required/NCAA compliance experience preferred.

F. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities.

A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal.
• May be required to travel to other buildings on the campus.
• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
• May be required to occasionally travel to outside customers, venders or suppliers.

G. WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment.
• Mostly indoor office environment.
• Offices with equipment noise.
• Offices with frequent interruptions.

COVID-19 Statement

The health and safety of the university community is a top priority.

All Santa Clara University students, and employees are required to be vaccinated against COVID-19 or request a medical or religious exemption.

Please visit our COVID-19 webpage for additional information.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action.

Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally.

Information about Title IX can be found at Information about Section 504 and the ADA Coordinator can be found at , , Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

To view the Santa Clara University report, please go to the Campus Safety Services website .

To request a paper copy please call Campus Safety at The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act.

All applicants desiring an accommodation should contact the Department of Human Resources, and and request to speak to Indu Ahluwalia by phone at or by email at