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Payroll Specialist - Los Angeles, United States - Mantell Associates
Description
Mantell Associates is partnered with a publicly listed clinical-stage biopharmaceutical company dedicated to the discovery, development and commercialization of next-generation, bispecific and multifunctional biotherapeutics, initially focused on the treatment of cancer.
Payroll Specialist - Responsibilities:
Manages full scope of payroll process across all North American entities
Process semi-monthly Canadian/US payroll, ensuring all deadlines are met, including preparing payroll input, and ensuring accuracy, authorization, and compliance and act as back-up for Global payroll processing
Accurately prepare, review, and enter pay related items within Payroll systems
Perform complex payroll calculations (e.g. retroactive payments, maternity/parental leaves, payroll adjustments) and update related systems as needed
Process pay reversals and payroll adjustments to maintain accuracy and completeness of employee payroll records
Responsible for payroll tax activities and research laws and regulations regarding taxes and payroll withholding procedures
Oversee the reconciliation of all government remittances and year-end filings including T4, T2200, ROE, WCB, EHT, W-2, W-2C, ACA, Form 941 and 940, RRSP and 401K
Manages Workers Compensation remittances for all states and provinces and applies for insurance in new states/provinces, as required
Engage with employees to respond to their queries and external agencies on matters relating to payroll, in a timely manner
Investigate payroll issues, identifying causes, and formulating recommendations for resolution and assists in the resolution and in making the final determination on these
Issue Records of Employment; and complete Service Canada requests for Payroll information
Amend ROE's and process YTD adjustments as needed of employee data
Assists finance team and internal and external auditors with quarterly reviews, year-end audits, and Sarbanes-Oxley ("SOX") audits of procedures and controls as needed
Act as main point of payroll contact for internal/external stakeholders
Work closely with Human Resources team to ensure timely and accurate data transition to payroll
Set up employee pay profiles including pay, deductions, and time entry processes
Reconcile month-end duties such as vacation accrual, payroll clearing, journal entries, etc.
Identifies and implements payroll process improvements that will scale with corporate growth
Ensure data integrity, accuracy of information and reconciliation of data across all systems
Payroll set up including state registrations and new entities, working closely with the legal team to ensure compliance
Other ad-hoc analysis as required from time to time
Review payroll documentation for accuracy through audit reports; making necessary adjustments and obtaining necessary approvals
Documents processes and contributes to documentation and procedures
May perform other related and ancillary duties as assigned (special projects and initiatives)
Payroll Specialist - Requirements:
Strong understanding and knowledge of Payroll legislation and procedures
Cross border (Canada / US) or global payroll processing experience strongly preferred
A minimum of 3 years of experience in payroll
Experiences with ADP Workforce is preferred
PCP payroll designation or US FPC/CPP designation is strongly preferred
Working knowledge of Canadian and US payroll rules/legislation and employment legislation required
Working knowledge of practices and procedures related to payroll
Detail-oriented, accurate, organized, and self-motivated with the ability to prioritize workload
Resourceful and proactive in finding solutions and driving continuous improvement and efficiency
Ability to work in a team environment and foster effective working relationships with managers, employees, vendor providers and other external and internal stakeholders
Ability to maintain confidentiality of information and use discretion
Ability to communicate effectively both verbally and in writing
Ability to function under pressure and meet multiple service demands
Proficient with Office 365 (Word, Excel etc.)
Mantell Associates is a specialist Pharmaceutical and Life Science headhunting firm. For more information on this opportunity, contact us at
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