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    Office Coordinator - Irvine, United States - Insight Global

    Insight Global
    Insight Global Irvine, United States

    3 weeks ago

    Insight Global background
    Description
    Insight Global is seeking a Office Coordinator to join a large Mortgage company in Irvine, CA. This is an temp assignment sitting 5 days onsite in the Irvine office (7:30am - 4:30pm).

    As a Office Coordinator, you'll play a vital role in ensuring the smooth operation of our Irvine office while supporting various departments with your administrative skills.


    Role & Responsibilities:

    • Oversee the administration of the Irvine office, ensuring smooth daily operations.
    • Order and restock office and kitchen supplies from various suppliers.
    • Manage the shipping and receiving needs through designated courier services.
    • Submit work orders or supply orders for printers as required.
    • Coordinate and order team lunches as on a weekly basis.
    • Handle printing and preparation for meetings.
    • Assist with projects across departments as required.
    • Monitor and respond to customer reviews across several platforms.
    • Maintain and populate reports as needed.
    • Manage access control systems and provide access to employees and visitors.
    • Act as a liaison between the company and building management, submitting, and escalating work orders as needed.
    • Liaise with cleaning vendors, submitting work orders as necessary.
    • Facilitate communication between departments, escalating issues as needed.
    • Set up workstations for new hires.
    • Manage email distribution lists and update employee lists as needed.
    • Assist with accounting.
    • Collaborate with accounting personnel to track expenses, reconcile accounts, and maintain financial records.
    • Support the hiring team with candidate communication and interview scheduling.
    • Additional responsibilities as required.


    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day.

    We are an equal opportunity/affirmative action employer that believes everyone matters.

    Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

    If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to .

    To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
    .

    Required Skills & Experience


    • 2+ years of experience with office administration or coordination role.
    • Strong organizational and multitasking abilities.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
    • Ability to work independently and prioritize tasks effectively.
    • Experience with vendor management and customer service.
    • Familiarity with basic accounting procedures is a plus.
    • Previous experience with vendor management and basic accounting tasks is a plus.


    Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching.

    Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

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