Construction Contract Coordinator - Atlanta, United States - T5 Data Centers

T5 Data Centers Atlanta, United States

1 week ago

Description

Job Description

Job DescriptionCompany Description

Forever On From the start in 2008, T5 has been focused on supporting enterprise and hyperscale customers with customized data center solutions. Today, we remain dedicated to an unrivaled level of quality that extends across the lifecycle of the core data center ranging from customized turnkey development, facilities management and data center operations to customized construction needs worldwide

The world's biggest companies trust T5 with their data center operations.

At T5, our success is fueled by our team. With over 400 engineers, technicians and professional staff, we're proud to foster an inclusive culture of excellence and progression that's dedicated to serving our customers.

Commitment to Diversity & Military Veterans
Battle-Tested Leadership Experience
100% Data Center Focused
Owner-Operator Mindset

Job Description

The Construction Contract Coordinator will be responsible for providing a comprehensive and flexible contract administration service to the customer, maintaining concise records of all construction contract transactions and to liaise regularly with the client and onsite construction team.

RESPONSIBILITIES

To assist with the control of all financial and commercial aspects of construction related contracts
To assist in the production of supporting financial information for T5CS related projects
To maintain and update both manual and computer records relating to T5CS contracts
To prepare and issue predefined reports, which form part of the contract and customer requirement
Liaise closely with the Project Manager, ensuring accurate processing of quotations and purchase orders, invoices, time sheets and PTO records
To undertake general office duties involving T5CS related contracts, to include:
Correspondence and filing
Minutes of meetings
Preparation of reports and documentation
Updating of electronic records
Material ordering and administration
Vendor administration
Raising purchase orders and ensuring that purchase orders are updated when changes required.
Production of valuations and presentations of results
Contract renewal documentation
Quote logging and processing
Process of timesheets from engineers, chasing and checking quality of data
Contract set up (PPM/ System support)
Application of Billing preparation
Contract escalation process and updates
To manage the Accounts Payable process for the contract which includes:
Upload, index and code A/P invoices and work with Managers to facilitate timely A/P workflow approvals within Yardi Payscan module
Set up executed purchase orders in Yardi for accurate application and tracking of contract operating and capital expenditures
Interface with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues
Respond to vendor inquiries and reconcile vendor statements
Maintain accurate A/P records and files to ensure compliance with IRS rules
To enable full auditable trails with, for example but not limited to, invoices, timesheets, material orders and goods received note
To be responsible for the commercial support on the contract through to the final account
All other work as assigned by T5CS executive leadership

Qualifications

EDUCATION AND EXPERIENCE

3+ years in a Contract Administration role or related experience, required
Construction, Real Estate, or Property/Facilities Management Accounting experience, required
Accounts payable and job costing experience, required
Data Center experience, preferred

KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES

Strong proficiency in the use of spreadsheets and Windows, required
Handle confidential information in a sensitive and professional manner, required
Excellent verbal, written, and interpersonal communication skills, required
Ability to manage multiple tasks under strict deadlines while working independently, required
Ability to interact professionally with all levels of the organization, required
Exceptional organizational, quantitative and problem-solving skills, required
Exceptional attention to detail, required
Ability to approach problems both logically and creatively, required
A drive to exceed expectations and be part of a dynamic growing organization, required
An energetic self-starter with a "can-do / whatever it takes" attitude who can perform under pressure, work successfully on tight deadlines, and identify and resolve problems as they arise, required

Additional Information

All your information will be kept confidential according to EEO guidelines.

T5 Data Centers is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

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