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Minneapolis

    Absentee Voting Team Member - Minneapolis, United States - City of Minneapolis

    City of Minneapolis
    City of Minneapolis Minneapolis, United States

    3 weeks ago

    Default job background
    Regular, Full time
    Description

    Position Description

    Minneapolis Elections & Voter Services is a division of the Office of the City Clerk whose purpose is to support access to local government. We administer local, state, and federal elections for Minneapolis voters.

    Absentee Voting Team Member (up to 12 positions)
    The City Clerk's Office is looking to fill up to twelve (12) temporary Absentee Voting Team Member (Seasonal Elections Support Specialist) positions to: provide customer service, assist voters, provide election information to the public, prepare election materials, process applications for absentee ballots, process voted absentee ballots, enter and look up data in the Statewide Voter Registration System (SVRS), answer phones, and perform associated clerical work as needed.

    These are full-time hours per week), temporary positions scheduled for June 17, 2024, to November 15, 2024, covering two scheduled elections:

    • August 13, 2024, State Primary Election
    • November 5, 2024, General Election
    There is on scheduled unpaid break between elections:
    • A three-week break between the State Primary and General elections
    Hours may fluctuate based on operational needs. Will involve evening and weekend hours, as needed, especially in the final weeks leading up to each Election Day.

    There is the opportunity to work from June 17 through August 16 for applicants who cannot commit to also working during the General Election.

    Work Location
    This position currently works on-site only.

    The City of Minneapolis does not sponsor applicants for work visas.
    Job Duties and Responsibilities
    • Perform election functions in an assigned program area.
    • Absentee voting (in-person): Check-in, register, assist, and provide voting materials to voters.
    • Absentee voting (mail): Process requests for absentee ballots and prepare ballots to go out in the mail, process ballots returned in the mail according to Minnesota law and prepare mail ballots for tabulation.
    • Order supplies and keep inventory.
    • Process a high volume of time sensitive election material.
    • Perform data entry where details and accuracy are essential.
    • Learn and effectively utilize new software systems.
    • Provide quality customer service in-person, via phone, and via written communication.
    • Work cooperatively as a member of a diverse team.
    • Follow statute, law, City code, policy, procedure, and guidelines.
    • Inventory, prepare, and categorize election equipment and supplies.
    • May be assigned to assist in other programs within elections or within the City Clerk's office as needed.
    WORKING CONDITIONS: Normal office setting with occasional field work; may involve assignments at various Minneapolis sites, including outdoor and/or warehouse-related activities.
    Required Qualifications

    Minimum Education:
    High school diploma or equivalent; or currently attending high school

    Meet Minnesota State Election Judge qualifications; Must

    • be a U.S. citizen;
    • Must be at least 18 years of age;
    • Able to read, write, and speak English;
    • Cannot be a candidate, or the spouse, parent, stepparent, child, stepchild, sibling or step- sibling of a candidate on the ballot;
    • Or domiciled, either permanently or temporarily, with any candidate on the ballot and; Cannot be a candidate in the election.
    OR meet Minnesota State Trainee Election Judge qualifications; Must
    • be a U.S. citizen;
    • Must be 16 or 17 years of age;
    • Able to read, write, and speak English;
    • Cannot be a candidate, or the spouse, parent, stepparent, child, stepchild, sibling or step- sibling of a candidate on the ballot;
    • Or domiciled, either permanently or temporarily, with any candidate on the ballot and; Cannot be a candidate in the election.
    Licenses/Certifications:
    Election Judge Training provided.

    Desired Qualifications:
    • Proficiency in Hmong, Somali, Spanish, or Oromo highly desirable to assist voters in translating elections materials.
      • Candidates selected for positions that make use of additional language skills may have the opportunity to pass a proficiency test to receive additional language pay.
    • Experience working in elections.
    • Experience working in customer service roles.
    Selection Process
    The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

    Background Check
    The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

    Union Representation
    This position is not represented by a bargaining unit.

    Interview Selection
    The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
    Knowledge, Skills and Abilities
    • Knowledge of the election process.
    • Knowledge of accepted business English usage, punctuation, spelling and math.
    • Knowledge of office practices, policies, and procedures as they relate to the assigned program.
    • Proficiency on computers, to include word processing, spreadsheets, and database programs.
    • Ability to make decisions in accordance with laws, regulations and established departmental policies and apply judgment in interpreting and applying procedures.
    • Ability to handle customer concerns and complaints respectfully.
    • Ability to establish and maintain effective working relationships with others.
    • Ability to communicate effectively by phone, in person, and in writing.
    • Ability to organize and prioritize daily work tasks while experiencing multiple interruptions.
    • Ability to follow written and verbal instructions.
    • Ability to remain politically neutral and provide an inclusive, positive voting experience to persons of diverse backgrounds.

    As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

    The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.


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