- Process all AP invoices Create draft purchase orders (POs) during the fourth week of each month as a control measure to track and ensure the receipt of all expected invoices.
- Convert approved purchase orders to AP bills
- Process check requests, wire transfers and ACH payments
- Maintain AP vendor files (address, W-9, etc.)
- Create profiles in Intacct
- Ensure receipt of tax forms
- Setup payment platform
- Create timesheet templates when needed
- Prepare monthly analysis of AP accounts
- Record credit card expenses
- Review and reconcile corporate credit cards on a monthly basis and ensure proper coding and uploads to Intacct
- Prepare monthly credit card charge payoff
- Correspond with vendors/employees and respond to inquiries
- Compile 1099 forms and assist with other year-end closing activities
- Conduct quarterly reviews of 1099 vendors to verify accuracy and update information as needed
- Assist team with month-end, year-end closing, and audit activities
- Assist Director, Finance and Finance Officer on ad hoc basis
- At least 3 years of relevant accounts payable experience in accordance with US GAAPs
- Excellent written and verbal communication skills
- Excellent prioritization and task ownership skills
- Exceptional attention to details
- Experience with Microsoft Office (Excel and Word)
- Highly organized, analytical, detail oriented and self-motivated
- Ability to work quickly and efficiently to a very high standard of detail.
- Ability to take ownership of projects and communicate project updates to stakeholders in a transparent and proactive manner.
- Ability to manage multiple priorities under tight deadlines while performing in a fast-paced, collaborative environment.
- Experience with Intacct
- Experience with other finance software and products such as Brex/RAMP, Expensify, BTerrel
- Experience with international currency invoices
- Understanding of global collaboration dynamics in a matrix and remote organization
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Accounts Payable Specialist - Washington, United States - Global Fishing Watch
2 weeks ago
Description
Background: Global Fishing Watch is an international, non-profit organization committed to advancing ocean governance through increased transparency. We create and publicly share knowledge about human activity at sea to enable fair and sustainable use of our ocean. Founded in 2015 through a collaboration between Oceana, SkyTruth, and Google, GFW became an independent non-profit organization in June 2017. Using cutting-edge technology, we create and publicly share map visualizations, data and analysis tools to enable scientific research and drive a transformation in how we manage our ocean. Our major focus is on commercial fishing because it is the most widespread human activity at sea, the most impactful on ocean health, and the most crucial for global livelihoods and food security. By 2030, we aim to monitor and visualize the impact of ocean-going vessels, both industrial and small-scale, that are responsible for the vast majority of the global seafood catch. We believe human activity at sea should be common knowledge in order to safeguard the global ocean commons for the common good of all.The Position
Reporting to the Director of Finance, the AP Specialist will be responsible for overseeing all aspects of the weekly accounts payable functions and monthly credit card reconciliations, in addition to providing support for financial reporting, month-end activities, and year-end close processes.
Principal Duties and Responsibilities
Required
Please submit a CV with your relevant experiences and a cover letter conveying your interest in the position and how your previous experiences would support you to be successful in this role. We look forward to getting to know more about you
Additional Information
Reporting to: Director, FInance
Manages: n/a
Location: remote with a preference for US time zones
Term: Open ended[Open ended or Specify duration if fixed-term contract]
FT/PT: Full time, although we will consider part-time requests (no less than 30h/week)
Recruiting process
Select candidates will be invited for a first screening call to confirm adequacy between their skills and the needs of the role. This will be followed by an administrative call when compensation information will be provided. A short list of candidates will then be invited to a longer interview with 2 team members.Successful candidates will have a final interview with the Director.
Applications must be received by January 26, 2024
Working Hours: Global Fishing Watch supports flexible working, so the pattern of hours may vary according to operational and personal needs. The position will be part of a global team spanning many different time zones and so the candidate must be able to accommodate regular early/late meetings to be able to work effectively. Weekend work may be required on occasion. The post holder may be required to undertake regional and international travel. No overtime is payable.
Compensation: A compensation range for this position is US$ 50,000-70,000 for US-based employees - For applicants located outside of the US, the pay range will be adjusted to the country of hire. Compensation is commensurate with experience and will vary depending on the hired candidate's country of residence, in accordance with local laws and regulations. GFW offers pension/retirement, health and other benefits commensurate with similar level GFW employees in the country of employment. The position may be a GFW employee or consultant, depending on the country of residence
Equal opportunities: Global Fishing Watch is an equal opportunities employer. We believe that our mission is best advanced when welcoming the contributions of people of diverse backgrounds, beliefs, and cultures and are committed to providing an inclusive and welcoming environment for all employees of Global Fishing Watch and our partners, vendors, suppliers, and contractors. We welcome the application of all qualified professionals and especially encourage those that have been historically marginalized or underrepresented because of their actual or perceived race, color, religion, sex, sexual orientation, gender, national origin, age, disability, or any other characteristic protected by applicable law.
