- Manage Dweck Accounts Payable function using Yardi P2P, Yardi Full Service, Yardi BillPay, and Yardi VendorShield.
- Ensure payment processing is completed timely and accurately while adhering to departmental guidelines.
- Maintain Check Run files in the AP folder, using prescribed file naming convention.
- Ensure that all AP-related issues, requests, and questions, including VendorShield issues are addressed within 48 hours of receipt.
- Maintain Accounts Payable email inbox ) by responding to open items, flagging items that require additional time for resolution and moving emails that have been resolved to the appropriate folders.
- Ensure that all Accounts payable related issues/questions/resolutions are communicated via for consistency, transparency and tracking.
- Manage/maintain Yardi P2P
- Review invoice workflows to ensure that all invoices are processed/paid on time.
- Run the pending approval report on a weekly basis to ensure that invoices are approved in a timely manner ("Approver Overdue Days" should not exceed seven(7) days.)
- Review the preliminary workflow in P2P daily to ensure that we do not have old invoices from prior month(s). Review and clear any zero-dollar items. Work with the site teams to ensure that they process all invoices with "preliminary" Expense Type. Send email to the site teams and CM for all invoices that are past 30 days and CC the department heads.
- Review "Exception Queue" daily to:
- Research, analyze, and determine which exceptions need an action plan.
- Move invoices into the correct workflow and clear duplicate invoices.
- Review Statements and research outstanding balances.
- Manage COI's and W9's by uploading to appropriate folders.
- Communicate with site/CM teams about invoices that are past 30 days and CC the department heads.
- Review the P2P Dashboard for No Workflow Attached, Workflow in Progress, Preliminary and Approved, but not paid.
- Review your Workflow Dashboard for "Wrong Property" and correct/follow-up daily.
- Review/Maintain/Monitor Yardi BillPay
- Monitor the BillPay Dashboard daily for any failed payments and make the necessary corrections and reprocess them.
- Monitor returned payments, resolve, and correct immediately.
- Void and reissue payments to vendors and residents adhering to company policy and guidelines.
- Understand/Manage/Maintain Vendor Compliance using Yardi VendorShield
- Must understand company requirements of vendors including but not limited to W-9, COIs, liability insurance requirements.
- Understand and adhere to company policy regarding vendor approval process.
- Understand reasons/circumstances when vendors may be exempt from full VendorShield requirements. Prepare list of vendors to request "Override" with supporting exceptions and reasons for override request to present to compliance officer.
- Review un-synced vendors and inactive vendors regularly to ensure all active vendors on included on the Vendorshield dashboard.
- Work with at least ten vendors per week to ensure that they are approved in VendorShield.
- Maintain vendor compliance by reviewing at least five (5) vendors daily and requesting from site teams or vendors and missing or expired documents. Compile a report weekly to report on the status of the twenty-five (25) vendors reviewed. Reports should be submitted at the end of each workweek.
- Confirm the Dweck Task Order Service Agreement is completed when a vendor requests a separate Vendor Agreement. Save all task orders/agreements in the Vendor Ledger and upload to VendorShield. Confirm Vendor Agreement field marked "No" in VendorShield.
- Manage non VendorShield vendors by obtaining and updating COIs as needed.
- Add new non VendorShield vendors manually in the system using an approved Vendor Request Form.
- Provide excellent customer service to internal and external customers in accordance with our service and communication guidance (C.A.R.E.)
- Perform other tasks as assigned.
- Minimum of 3 years of experience in Accounts Payable field of work.
- Experience in multi-family and Yardi P2P preferred.
- Hybrid position requiring 2-3 days in office.
-
Accounts Payable Specialist
1 week ago
Mary's Center Washington, United StatesThe Accounts Payable Specialist role is primarily responsible for all aspects of accounts payable, entering invoices with correct codes, distributing invoices to managers for authorization, paying bills and invoices after approvals, reconciling assig Accounts Payable, Specialist, ...
-
Accounts Payable Specialist
3 weeks ago
Randstad North America, Inc. Washington, United StatesAre you looking for a new accounts payable position? Do you have experience with month end close, general ledger and journal entries? High volume invoice processing? Do you live near DC and are comfortable with a hybrid work schedule? If you naswered Accounts Payable, Specialist, ...
-
Accounts Payable Specialist
1 week ago
PM Hotel Group Washington, United StatesPM Hotel Group is a Top-15 hotel management company with a diverse portfolio that includes luxury, full and select service hotels across the country. Celebrating a culture committed to respect, teamwork and entrepreneurial spirit, at PM Hotel Group w Accounts Payable, Hotel, Supp ...
-
Accounts Payable Specialist
2 weeks ago
Thrivas Staffing Agency Washington, United StatesAn established corporation is hiring an Accounts Payable Specialist in Columbia, The position offers full time hours and is a temporary project expected to last 3 months. Pay is up to $26.00/hhr and based on AP experience. · About the position: The Accounts Payable Clerk is resp ...
-
Accounts Payable Specialist
6 days ago
Family Health Centers Washington, United StatesFamily Health Centers · Accounts Payable Specialist · Okanogan , · Washington · Apply Now · The Accounts Payable Specialist processes payments to vendors. Matches purchase orders and packing slips to invoices, prepares and updates blanket purchase orders. Reviews general led ...
-
Accounts Payable Specialist
2 weeks ago
Thrivas Staffing Agency Washington, United StatesAn established corporation is hiring an Accounts Payable Specialist in Columbia, The position offers full time hours and is a temporary project expected to last 3 months. Pay is up to $26.00/hhr and based on AP experience. · About the position: The Accounts Payable Clerk is resp ...
-
Accounts Payable Specialist
1 week ago
Mary's Center Washington, United StatesMary's Center is committed to promoting diversity, equity and inclusion (DEI) within our organization and the communities we serve. We embrace diversity of experiences, ideas, and individuals, and seek to bring a diverse group of candidates to the table. · Important Note: Mary's ...
-
Accounts Payable Specialist
3 weeks ago
Mary's Center Washington, United States· Mary's Center is committed to promoting diversity, equity and inclusion (DEI) within our organization and the communities we serve. We embrace diversity of experiences, ideas, and individuals, and seek to bring a diverse group of candidates to the table. · Important Note: Mar ...
-
Accounts Payable Specialist
1 week ago
Crowell & Moring Washington, United StatesCompany Description · Job Description · Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporat ...
-
Accounts Payable Specialist
2 weeks ago
Mary's Center Washington, United StatesMary's Center is committed to promoting diversity, equity and inclusion (DEI) within our organization and the communities we serve. We embrace diversity of experiences, ideas, and individuals, and seek to bring a diverse group of candidates to the table. · Important Note: Mary's ...
-
Accounts Payable Specialist
1 week ago
Global Fishing Watch Washington, United StatesBackground: · Global Fishing Watch is an international, non-profit organization committed to advancing ocean governance through increased transparency. We create and publicly share knowledge about human activity at sea to enable fair and sustainable use of our ocean. Founded in ...
-
Accounts Payable Specialist
2 weeks ago
Global Fishing Watch Washington, United StatesBackground: Global Fishing Watch is an international, non-profit organization committed to advancing ocean governance through increased transparency. We create and publicly share knowledge about human activity at sea to enable fair and sustainable use of our ocean. Founded in 201 ...
-
Accounts Payable Specialist
1 week ago
NextGen Climate Washington, United StatesTHE ROLE: · NextGen America is seeking a dynamic, detail-oriented and self-starting Accounts Payable Specialist to be an integral part of the Finance and Operations team. This role will support the finance, accounting, and operations groups through payment processing, expense tr ...
-
Accounts Payable Specialist
2 weeks ago
The Odom Corporation Washington, United States11400 SE 8th Street · Suite 300 · Bellevue, WA 98004, USA · Description · This position under the general direction of the Accounts Payable Supervisor will perform a variety of clerical and accounting duties to process all invoices and to manage and maintain all records of paym ...
-
Accounts Payable Specialist
1 week ago
Beacon Hill Washington, United StatesTo Apply for this Job Click Here · Beacon Hill Financial is teaming back up with a great repeat client of ours looking for an AP Specialist to join their team. This position will be doing manual invoices processing and working with employee expense reports. Below is the job des ...
-
Accounts Payable Specialist
2 weeks ago
PM Hotel Group Washington, United StatesPM Hotel Group is a Top-15 hotel management company with a diverse portfolio that includes luxury, full and select service hotels across the country. Celebrating a culture committed to respect, teamwork and entrepreneurial spirit, at PM Hotel Group we encourage all our associates ...
-
Accounts payable specialist
6 days ago
Randstad Washington, United StatesAre you looking for a new accounts payable position? Do you have experience with month end close, general ledger and journal entries? High volume invoice processing? Do you live near DC and are comfortable with a hybrid work schedule? If you naswered yes to theses questions, then ...
-
Senior Accounts Payable Specialist
2 weeks ago
Addison Group Washington, United StatesRole: Senior Accounts Payable Specialist · Location: Hybrid Washington, DC · Pay Rate: $35 - $40 / hour · Internal Job ID: · Are you looking for a growth opportunity for a reputable company with a positive work environment? Our client is looking for an AP Specialist to join thei ...
-
Accounts Payable Specialist, Finance
3 weeks ago
Humentum Washington, United StatesSolidarity Center seeks a highly organized, detail-oriented Accounts Payable Specialist to join a diverse team working internationally to advance worker rights worldwide. · Description · Location: · Washington, DC * · Application Deadline: · When filled · *Please Note: · Soli ...
-
Accounts Payable Specialist II
3 weeks ago
AMP Limited Washington, United StatesThe Accounts Payable Specialist II · position involves providing financial, clerical and review support to the AMP Services team and our clients. The role is to review recorded expenses by processing payments, verifying, and reconciling invoices, and taking a more involved role ...
Accounts Payable Specialist - Washington, United States - Dweck Properties
3 weeks ago
Description
Responsibilities:$70-80k
