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- Maintain calendars, databases, confidential records and systems
- Coordinate office operations, delegate work and provide input on performance evaluations
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- Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope
- Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
- Coordinate the collection and compilation of data and materials for reports, records and other administrative documents.
- Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator
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Executive Assistant II - Moscow, United States - University of Idaho
Description
Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards.
The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors.
The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Duties may include:
Administrative and operational support:
Project and initiative support:
Information gathering and reporting: