Operations Administrative Assistant - Boston - Lewis Tree

Description

Join a Company That Grows People:

At Lewis, we're not just trimming trees we're building a future. As the second-largest utility vegetation management company in North America and a proud employee-owned business, we believe every person on our team matters. When you join Lewis, you're not just taking a job you're investing in your future.

Why You'll Love It Here:

Experience the great outdoors while working in nature, not stuck behind a desk

Elevate your career with us we prioritize training and internal promotions

Join a vibrant team that champions safety, values your feedback, and fosters a strong sense of camaraderie

Shape your future with us through our fantastic Employee Stock Ownership Plan (ESOP)

What You'll Do as a Operational Administration Assistant:

Cross-Functional Corporate Liaison: Serve as the primary administrative bridge between Operations and corporate shared services to ensure organizational alignment. Facilitate seamless communication and workflow coordination between Operations and departments including Fleet, HR, Risk Management, Supply Chain, IT, Payroll, and Accounts Payable to resolve issues and submit necessary requests

Yard & Asset Inventory Management: Manage the database of local yard equipment inventories to ensure real-time accuracy. Audit equipment recorded in the database against monthly field reports to verify possession and integrity and review monthly mobile-device reports to process necessary changes.

Compliance Management: Oversee corporate and driver compliance databases to ensure all employee certifications, training, and documentation are accurate and current. Proactively identify upcoming expirations via weekly queries and partner with Operations Leaders to immediately rectify deficiencies.

Operational Reporting & Analysis: Prepare, format, and distribute critical data visualizations, including weekly operations summaries, utility forecast reports, and cost analyses to support leadership decision-making. Produce and disseminate recurring weekly, monthly, and quarterly reports to relevant stakeholders.

Executive Administrative Support: Orchestrate regional and divisional meetings to optimize leadership time and resources. Draft and disseminate official notifications, requests, and internal communications on behalf of Regional and Division leadership.

Process Optimization: Collaborate with other Operations Administrative Assistants within the region to standardize administrative workflows, balance workload distribution, and drive continuous improvement.

Safety Support: Assist management with the coordination and execution of quarterly Drug & Alcohol random testing protocols.

General Administration: Serve as the liaison between the corporate office and division leaders to ensure timely information flow and perform additional projects or tasks as assigned by Divisional and Regional Management.

What You Bring:

Required Qualifications:

• Education: Must possess a high school diploma or equivalent.
• Licensure: Must possess a valid driver's license.
• Technical Proficiency: Demonstrated expertise in Microsoft Office applications, specifically Word, Excel, and PowerPoint.
• Physical Capabilities: Ability to bend and lift up to 25 lbs to support operational needs.
• Core Competencies: Strong organizational skills with the ability to handle confidential information and coordinate multiple tasks through to completion. Must communicate effectively, both verbally and in writing.

Preferred Qualifications:

• Industry Experience: Prior experience in utility vegetation management, construction, or fleet operations is highly desirable.
• Database Management: Familiarity with compliance databases, HRIS systems, or similar enterprise software for tracking employee certifications and equipment inventory.
• Analytical Skills: Experience performing cost analyses, forecasting, and creating data visualizations in Excel (e.g., pivot tables, VLOOKUP).
• Cross-Functional Leadership: Proven track record of acting as a liaison between field operations and corporate support functions like Supply Chain, HR, or Finance.

Physical Demands:

Ability to: Sit at a desk for extended periods, use hands/fingers for repetitive keystrokes

Ability to: Occasionally lift up to 25 lbs

Continuously: Sitting, communicating, using computers Frequently: Reaching, keying, handling files Occasionally: Lifting, bending, moving boxes Never: Field work, confined spaces

Environmental Conditions:

Regularly: Office environment

Rarely: Outdoor exposure or travel

Noise level is usually moderate. Reasonable accommodation may be made for individuals with disabilities.

What We Offer:

Non-Union Benefits

• Competitive pay ($ /hour)
• Employee Stock Ownership Plan (ESOP)
• Paid training and industry certifications
• Health, dental, vision & HSA options
• 401(k) +
• Paid time off and Employee Assistance Program (EAP)

Our People Promise:

Our commitment to Our People is key to the success of our business. We respect the differences between us, and we leverage those differences to create an environment where all employees feel welcome and fairly treated. We seek the best solutions possible by attracting and engaging a diverse workforce where all perspectives are sought out and valued.

Lewis Tree Service is an equal employment opportunity employer committed to providing equal opportunity for both applicants and employees. Lewis Tree Service prohibits unlawful discrimination or harassment of employees and applicants based on race, creed, color, national origin, sex, age (40+), religion, disability, marital status, sexual orientation, genetic information, citizenship status, veteran status, or any other legally protected characteristic, all employment decisions, including but not limited to recruitment, hiring, compensation, training, apprenticeship, promotion, demotion, transfer, lay-off and termination, and all other terms and conditions of employment. Lewis Tree Service's practices and policies are administered under applicable federal, state, and local laws.