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Wood Dale

    Payroll/Benefits Specialist - Wood Dale, United States - Wood Dale School District 7

    Wood Dale School District 7
    Wood Dale School District 7 Wood Dale, United States

    3 weeks ago

    Default job background
    Full time
    Description
    For job consideration, we request all candidates to complete our application at:

    REPORTS TO: Business Manager.

    JOB GOALS: To assist in the administration of the district's business affairs so as to provide the maximum educational services for the financial resources available.

    QUALIFICATIONS:
    • High school diploma including courses in bookkeeping, accounting, business English, and mathematics.
    • Two years experience in accounting or bookkeeping or demonstrated competence in the tasks assigned.
    • Demonstrated competence in the use of business machines and financial accounting software.
    Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
    PERFORMANCE RESPONSIBILITIES:
    • Receives and computes all payrolls, making deductions for income tax, retirement, health and medical insurance, and other appropriate deductions.
    • Maintains records covering all employee deductions and benefits.
    • Maintains and updates records for salary contracts, substitute pay tracking, and fixed stipend positions.
    • Manages Frontline Time and Attendance (Electronic Timesheet Submission) records and imports them into payroll.
    • Prepares withholding, social security, tax returns, and all other tax forms relating to payroll matters.
    • Prepares and submits payroll reports to TRS and IMRF on a timely basis.
    • Responsible for proper delivery of payroll funds to employees each pay period.
    • Completes online transmission of funds and data to TSA and retirement companies each pay period.
    • Assists employees with supplemental retirement accounts, such as 403(b), TRS SSP, and IMRF VAC plans.
    • Runs payroll reports requested by the CSBO to check the accuracy of payroll
    • Mails checks to those employees who are absent during summer months.
    • Verifies all amounts before and after checks are machine processed.
    • Prepares employee W-2's for delivery to employees and federal submission.
    • Oversees the Open Enrollment Process for employee benefits and is the liaison between the benefit managers and the district. Also, performs health, life, and dental insurance form processing.
    • Oversees and organizes wellness initiatives for district employees.
    • Maintains current records of employee benefits and deductions.
    • Performs Audit of Affordable Care Act records of employees.
    • Assures compliance with healthcare regulations of employee benefits.
    • Assists employees with questions and provides appropriate forms.
    • Manages general supplies of the district for schools and staff.
    • Invoices groups for custodial overtime and building use fees for facility use.
    • Monitors postage meter; replenishes as necessary.
    • Prepares bank deposits and delivers them to the bank.
    • Manages compliance with Mandated Training modules assigned by the district.
    • Keeps records of tuition reimbursement and post-graduate course credit approvals for teaching staff.
    • Performs secretarial duties for the District Office. Includes answering phones, assisting with document management, and helping customers of the district.
    • Performs other duties assigned by the Chief School Business Official or designee.
    TERMS OF EMPLOYMENT: Twelve months per year.
    SALARY RANGE: $55,000-$62,000 DOQ.
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