Executive Assistant - Sonoma - Career Group

    Career Group
    Career Group Sonoma

    1 day ago

    Transportation / Logistics
    Description

    A highly reputable venture capital firm is seeking an Executive Assistant to support a General Partner. This role offers the opportunity to work closely with a senior Executive, providing high-level support across calendars, travel, and firm-wide coordination. We are seeking an experienced, tech-savvy, and diplomatic professional eager to join a collaborative and mission-driven environment with outstanding compensation and benefits.

    ***This is a hybrid role (in-office 3 days per week in San Francisco; remote 2 days per week, with some flexibility as needed).

    Responsibilities

    • Manage complex scheduling and heavy calendars, ensuring accuracy and organization at all times.
    • Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries.
    • Process expenses and manage reimbursements in a timely manner.
    • Attend meetings, manage logistics, and track action items to completion.
    • Partner closely with the General Partner to ensure seamless communication and execution across priorities.
    • Liaise with other Executive Assistants and internal partners to maintain calendar alignment and operational flow.
    • Plan and execute executive dinners and events, leveraging strong relationships with restaurants, chefs, and hospitality contacts in the Bay Area. Stay current on top venues to support relationship-building.
    • Assist in planning and executing firm gatherings, conferences, and special events.
    • Serve as a trusted problem solver, helping the Executive prioritize, plan, and operate effectively amidst competing demands.

    Requirements

    • 5–10 years of experience as an Executive Assistant supporting senior executives in fast-paced, high-performance environments.
    • Experience in venture capital, finance, private equity, or tech strongly preferred.
    • Proven ability to manage multiple priorities with discretion, diplomacy, and sound judgment.
    • Highly tech-savvy; comfortable learning and leveraging tools such as Notion, Asana, G-Suite, Slack, and emerging AI tools.
    • Exceptional organizational and time-management skills with strong attention to detail.
    • Excellent written and verbal communication skills; confident interacting with senior stakeholders.
    • Proactive, self-directed, and solutions-oriented with a strong sense of ownership.
    • Team-oriented mindset with the ability to operate independently when needed.

    Compensation & Benefits

    • Salary: $140,000–$160,000
    • Bonus and profit share eligible
    • Outstanding benefits package

    We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

    Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

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