A/P Specialist - Windsor
1 day ago
Job description
Position Summary
The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of vendor invoices, purchase orders, and payments while maintaining compliance with company financial policies and procedures.
The Accounts Payable Specialist also assists with front-office administrative functions, vendor communication, and cross-departmental coordination to support smooth accounting operations across the company.
Essential Duties And ResponsibilitiesProcess invoices, expense reports, and purchase orders in compliance with company policies and procedures.
Verify invoice accuracy, proper documentation, and necessary approvals before processing payments.
Maintain vendor records, respond to inquiries, and resolve discrepancies promptly.
Prepare and execute payments via checks, ACH, wire transfers, and other methods.
Reconcile accounts payable transactions and monitor outstanding balances.
Ensure compliance with financial policies, tax regulations, and internal controls.
Collaborate with internal departments and external vendors to address payment-related issues.
Support audits and provide necessary documentation as requested.
Manage special projects that have functional or company-wide impact.
Perform other duties or projects as assigned.
Knowledge, Skills and Abilities
Demonstrates strong understanding of invoice processing, 3-way matching, and payment scheduling.
Maintains precision in data entry, reconciliations, and general ledger coding.
Understands and adheres to tax, 1099, and audit requirements.
Skilled in accounting systems (QuickBooks, SAP, NetSuite, or equivalent) and Microsoft Office Suite, particularly Excel.
Organizes and maintains digital and physical records with strong attention to retention and audit readiness.
Identifies discrepancies, investigates variances, and recommends corrective actions.
Prioritizes multiple tasks and meets deadlines in a fast-paced environment.
Communicates clearly and professionally with vendors and internal teams.
Works effectively with accounting, procurement, and project teams to ensure process alignment.
Handles sensitive vendor and financial information with professionalism and discretion.
Adjusts quickly to changes in processes, priorities, or workload demands.
Demonstrates initiative in identifying issues and developing efficient solutions.
Seeks opportunities to streamline workflows and improve accuracy and efficiency in payables operations.
Education & Experience
Associate or bachelor's degree in accounting, Finance, or a related field preferred; however, equivalent hands-on experience in accounting or finance will be given full consideration in lieu of a degree.
Proficiency in accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Office Suite (Excel, Word, Outlook).
Strong attention to detail and high level of accuracy in data entry and financial transactions.
Excellent organizational and time-management skills.
Strong problem-solving abilities and analytical skills.
Effective communication and interpersonal skills.
Ability to handle confidential information with integrity and professionalism.
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