A/P Specialist - Windsor

Description · ABOUT US · Black Label Services (BLS) originally started in the Oil & Gas market, building a strong presence by providing full automation systems to well-site locations and becoming a competitive parts distributor. Within a few years, we emerged as a leader in well- ...

Job description

Description

ABOUT US

Black Label Services (BLS) originally started in the Oil & Gas market, building a strong presence by providing full automation systems to well-site locations and becoming a competitive parts distributor. Within a few years, we emerged as a leader in well-site automation, and as we added talent to our roster, we expanded our market base beyond Oil & Gas providing superior turn-key solutions. Today, BLS continues to lead the oil and gas industry while also excelling in Renewable Natural Gas (RNG), biogas, and water treatment facility markets. We deliver exceptional solutions through innovative electrical engineering, UL508 panel fabrication, advanced SCADA programming, and custom power distribution systems. Our expertise in automation, controls, and power distribution ensures optimal performance, while our commitment to safety and quality sets us apart as a trusted partner. With a proven track record of success, we provide reliable, efficient, and sustainable systems that meet the unique demands of RNG and biogas facilities, driving the renewable energy industry forward.

JOB SUMMARY

The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of vendor invoices, purchase orders, and payments while maintaining compliance with company financial policies and procedures. This role requires exceptional attention to detail, strong organizational skills, and a high degree of professionalism. The Accounts Payable Specialist also assists with front-office administrative functions, vendor communication, and cross-departmental coordination to support smooth accounting operations across the company.

Requirements

ROLE AND RESPONSIBILITIES

• Process invoices, expense reports, and purchase orders in compliance with company policies and procedures.
• Verify invoice accuracy, proper documentation, and necessary approvals before processing payments.
• Maintain vendor records, respond to inquiries, and resolve discrepancies promptly.
• Prepare and execute payments via checks, ACH, wire transfers, and other methods.
• Reconcile accounts payable transactions and monitor outstanding balances.
• Ensure compliance with financial policies, tax regulations, and internal controls.
• Collaborate with internal departments and external vendors to address payment-related issues.
• Support audits and provide necessary documentation as requested.
• Manage special projects that have functional or company-wide impact.
• Perform other duties or projects as assigned.

QUALIFICATIONS AND SKILLS

COMPETENCIES

• Demonstrates strong understanding of invoice processing, 3-way matching, and payment scheduling.
• Maintains precision in data entry, reconciliations, and general ledger coding.
• Understands and adheres to tax, 1099, and audit requirements.
• Skilled in accounting systems (QuickBooks, SAP, NetSuite, or equivalent) and Microsoft Office Suite, particularly Excel.
• Organizes and maintains digital and physical records with strong attention to retention and audit readiness.
• Identifies discrepancies, investigates variances, and recommends corrective actions.
• Prioritizes multiple tasks and meets deadlines in a fast-paced environment.
• Communicates clearly and professionally with vendors and internal teams.
• Works effectively with accounting, procurement, and project teams to ensure process alignment.
• Handles sensitive vendor and financial information with professionalism and discretion.
• Adjusts quickly to changes in processes, priorities, or workload demands.
• Demonstrates initiative in identifying issues and developing efficient solutions.
• Seeks opportunities to streamline workflows and improve accuracy and efficiency in payables operations.

EDUCATION, EXPERIENCE, CERTIFICATIONS

• Associate or Bachelor's degree in Accounting, Finance, or a related field preferred; however, equivalent hands-on experience in accounting or finance will be given full consideration in lieu of a degree.
• 2 years of experience in accounts payable or general accounting.
• Proficiency in accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail and high level of accuracy in data entry and financial transactions.
• Excellent organizational and time-management skills.
• Strong problem-solving abilities and analytical skills.
• Effective communication and interpersonal skills.
• Ability to handle confidential information with integrity and professionalism.

BENEFITS

• Medical, Dental, and Vision Insurance
• Life Insurance Fully Covered by the Company
• Employee Assistance Programs (EAP)
• Insurance for Accidents, Hospitalizations, and Critical Illness
• 401k with company match
• Accrued Paid Time Off (PTO)
• Paid Holidays

EQUAL EMPLOYMENT OPPORTUNITY

Black Label Services is committed to creating a diverse, inclusive, and equitable environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, military or veteran status.

Candidates must successfully complete a pre-employment background check and drug screening.

Applications will be accepted until the position is filled.