Office Assistant III - Lincoln, United States - Nebraska State College System - Chadron, Peru, and Wayne State

Nebraska State College System - Chadron, Peru, and Wayne State Lincoln, United States

4 weeks ago

Description

Posting Details
Position Information

Job Title
Office Assistant III

Nature of Work

Peru State College is seeking a professional, positive, and welcoming individual to serve as an Office Assistant III in the Admissions department.

Members of the Admissions team contribute to the overall recruitment efforts of the college as well as plan and implement programs for attracting and matriculating students at Peru State College.

This position will focus on processing applications, electronic file management, supporting students and the Admissions team.

Will perform specialized clerical work of an administrative nature of varied scope and complexity requiring a broad knowledge of standardized policies and procedures and confidentiality in the disposition of work matters with.

Work requires significant independent judgment, problem solving, and decision-making skills.

This position will ensure the successful processing of admissions applications, ensuring that all elements of applications are complete.

Will maintain the integrity of the electronic student admissions records, and assist with identifying data integrity issues, troubleshooting solutions, and coordinating data clean-up and record retention.

Will work with the college's student information system and CRM.

Also, this position will serve as a point of contact for Admissions, perform customer service, answer calls, manage all budget paperwork, and as requested, provide support for special Admission recruitment events.

Examples of Work Performed

Accesses various forms of information in order to compose, type and prepare routine correspondence, memoranda, student examinations, manuscripts, reports, forms and related materials; reviews and monitors operational forms for accuracy and compliance with established guidelines seeking corrections from appropriate personnel as needed; produces reports and documents from rough draft, dictation or verbal instruction; records, transcribes and distributes meeting minutes.

Answers general and operational requests for information either person or over the telephone; greets and directs visitors, students and staff; receives and routes correspondence and messages; opens, sorts and distributes mail.

Maintains office files, records and inventory of supplies; prepares and records payroll documents for student workers or employees; records expenditures and maintains budgetary and financial records.

Compiles and summarizes information and prepares standard forms and routine reports; maintains individual and departmental calendars; coordinates staff/faculty appointments, meetings and travel arrangements.

May train, schedule and guide the work of other clerical personnel; monitors office operations and staff work flow.
Performs other duties assigned within the scope of this classification.

Required Qualifications

High school diploma or equivalent, college coursework in Business Administration or related field, and 2 years of clerical experience is required.

Exceptional attention to details, decision making, time management, and analytical skills, consistent with Peru State brand are also required.

Candidates with expert data entry skills and the ability to maintain high productivity throughout interruptions will find themselves well suited in this position.

Should possess demonstrated organizational and analytical skills as well as excellent keyboarding and strong computer skills. A commitment to serving students, strong interpersonal skills, and advanced problem-solving abilities are essential.

The successful applicant will possess effective verbal and written communication skills, a customer service philosophy, and a willingness to make quality improvement in the work operations and environment.

Should be able to successfully prioritize assigned tasks/workload, multitask and be detail oriented, have strong critical thinking, and resource skills, problem-solving abilities, and experience with consistent review and proofing of documents.

Preferred Qualifications
None

Physical Demands
None

License and Certification Requirements
None

Other Requirements
Offers depend on successful background check.

Salary Information
$3,048 per month

FTE
1

FLSA
Non-Exempt

Union Status

NAPE

Number of Vacancies
Posting Detail Information

Posting Number
PS1351P

Desired Start Date

Open Date

Close Date

Open Until Filled
Yes

Special Instructions to Applicants

General Information
PSC's "Campus of a Thousand Oaks," an arboretum campus, is nestled in historic southeast Nebraska.

The state's first college, Peru State provides students of all backgrounds access to engaging educational experiences to strengthen and enrich communities, Nebraska and the world.

PSC is a member institution of the Nebraska State College System. For more information, visit
or call

EEO Statement

The Nebraska State Colleges are equal opportunity institutions and do not discriminate against any student, employee, or applicant on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, religion, or age in employment and education opportunities.

Each College has designated an individual to coordinate the Colleges' non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act.

Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.

Veteran Statement
This position is subject to Veterans Preference.

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