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    Special Events - New York, United States - The Spence School

    The Spence School
    The Spence School New York, United States

    1 week ago

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    Description
    Job Details

    Job Location
    91 - New York, NY

    Position Type
    Full Time

    Education Level
    Bachelor's Degree

    Salary Range
    $75, $80,000.00 Salary

    Description

    Special Events & Parent Relations Manager

    The Spence School, founded in 1892, is an independent school for girls and young women with an enrollment of 750 students in Grades K - 12. We are seeking a Special Events & Parent Relations Manager to join our collaborative team to provide important logistical support for our events and Development-related functions within the office. The Spence Development Office consists of 8 full-time employees who are responsible for advancing Spence's mission through fundraising, alumnae relations, and key school events. This full-time position serves as a central hub for the office and reports to the Director of Development.

    Qualifications

    Qualifications
    • Bachelor's degree and a minimum of three years of professional experience in events management; knowledge of Development-related work and events preferred
    • Exceptionally well-organized, accurate, and attentive to detail on a consistent basis
    • Strengths lie in the ability to work in a fast-paced environment; manage multiple projects, tasks, and concurrent priorities simultaneously; and bring them to completion in a timely and thorough manner
    • Ability to plan long-term, anticipate and implement next steps and meet deadlines
    • Maintain a professional demeanor and possess a high level of interpersonal, verbal and communications skills in person, on the phone, via email and in written correspondence
    • Must possess client services skillset and a customer service ethic with the ability to create a warm and welcoming environment
    • Adept at problem-solving and using independent judgment in situations requiring initiative, diplomacy, and tact
    • Discretion in handling confidential information
    • Proven ability to manage budgets and teams, particularly as it relates to volunteer leaders
    • Excellent command of office technology tools including Microsoft office suite and database software; Raiser's Edge experience preferred
    • Must be flexible, forward-thinking, and willing to take on new responsibilities and initiatives and, when appropriate, suggest and deploy new systems for managing tasks
    • Ability to work above and beyond regular hours, including evenings and weekends, as events require
    • This position may require regional travel
    • Moderate level of physical activity required
    Responsibilities

    Development Event Management
    • Develop, plan and coordinate, in conjunction with appropriate colleagues, exceptional, high-level fundraising- and stewardship-related events, such as receptions, dinners, lectures, and committee meetings
    • The position is responsible for FMX reservations, managing lists, RSVPs and nametags, securing and managing venues and vendors, reviewing contracts, managing production of creative materials, catering, a/v, and the creation of aesthetic event environments for positive guest experiences
    • Collaborate with the Alumnae Relations Manager in planning and executing Reunion weekend. Support other alumnae events as required
    • Coordinate and manage all event logistics for The School's Commencement; serve as Lead member of Commencement Committee
    Parent Association Management
    • Serve as primary internal contact for the Parents' Association, lead and inspire our parent volunteers
    • Attend all PA meetings and sub-committee meetings as needed
    • Facilitate events and activities on behalf of and in partnership with the PA
    • Strategize around key volunteer roles and assist in the management, recruitment and retention of volunteers throughout the PA
    • Oversee the PA budget, with the PA President, including accounts billable, contract management, negotiation and reconciliation
    • Serve as liaison with the Parents' Association for its bi-annual Benefit
    Other
    • Establish and maintain working relationships with service providers within and outside of the School, particularly the Head of School's office, the Spence Kitchen, Facilities, IT, florists, caterers, and printers
    • Other duties as assigned
    Spence is committed to an equitable and inclusive program and a diverse faculty, staff and student body. Candidates from diverse backgrounds are therefore especially encouraged to apply.

    Salary Range: $75,000 - $80,000
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