Associate, Special Events - New York, United States - The Solomon R. Guggenheim Museum

The Solomon R. Guggenheim Museum
The Solomon R. Guggenheim Museum
Verified Company
New York, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

SUMMARY OF POSITION

The Solomon R. Guggenheim Foundation is looking for an Associate, Special Events who will play a key role in supporting special events such as fundraisers, exhibition openings, and cultivation events. This position involves managing event bookings, collaborating with different departments, and ensuring seamless event execution.

SKILL & EXPERIENCE REQUIREMENTS

  • 1-2 years of experience in Special Events or event production, preferably in the arts field.
  • Ability to maintain confidentiality.
  • Strong organizational and time management skills.
  • Flexibility to work onsite with varying hours.
  • Excellent communication skills.
  • Detail-oriented with the capacity to handle multiple projects.
  • Proactive and independent with decision-making abilities.

KEY RESPONSIBILITIES

  • Manage the museum's event calendar, both on-site and digital, in coordination with various departments.
  • Lead meetings to plan short-term and long-term event schedules.
  • Develop electronic invitations for internal events.
  • Handle invitation lists and data processes for events.
  • Coordinate onsite event logistics and manage ticketing.
  • Track event budgets, process invoices, and compile post-event data.
  • Support key fundraising and exhibition opening events.
  • Liaise with internal and external stakeholders for event preparation.

WORK DEMANDS & ENVIRONMENT

  • Travel within the metropolitan area may be required.
  • Ability to work flexible hours, including evenings, overnights, and weekends.
  • Capable of lifting at least 20 lbs.

EDUCATIONAL

BA/BS or equivalent experience

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