- Greets incoming guests/vendors and answers phones during normal business hours.
- Ensures cleanliness of all office areas (outside of janitorial services).
- Communication with, and coordination of, office cleaning service and repairs.
- Package pickup and delivery.
- Sorts and distributes incoming mail and prepare outgoing mail and packages.
- Orders, check ins, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.).
- General typing, copying, printing, binding.
- Scans and sends documents to clients, sub-consultants, and other Garver offices.
- Scans documents to electronic files.
- Basic data entry in information systems and databases.
- Services office fleet vehicles as needed and maintain vehicle logs.
- Assists with fleet vehicle tag renewals.
- Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.).
- Assists with travel arrangements.
- Coordinates meetings and lunch and learns (meals, venue, AV, etc.).
- Assists with agendas and meeting minutes, and attend meetings as needed.
- Codes, routes, tracks, and records office related invoices/expenses.
- Prepares expense reports.
- Generates simple documents such as letters, memos, spreadsheets, and presentations.
- Drive and champion Garver culture initiatives/Garver Ambassador.
- Other duties as assigned.
- Basic IT experience.
- Standard office equipment
- Microsoft Office
- Word processing, spreadsheets, presentations, and document creation
- Organizational and prioritization skills
- Communication and teamwork
- Data entry/keyboarding
- Customer service
- Capability to become trainer within the office support track
- Operate standard office equipment (printing, scanning, faxing, copying, etc.)
- Problem-solve and assist team(s) as needed
- Ability to sit for long periods of time.
- Lifting or carrying up to 30 pounds.
- Pushing or pulling.
- Keyboarding.
- Driving.
- Stooping, crouching, or kneeling.
- Ability to hear, understand, and distinguish speech to communicate in-person and on the telephone.
- Visual acuity to read printed materials and screens.
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