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    Operations Specialist - Chicago, United States - The Provant Group

    The Provant Group
    The Provant Group Chicago, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    Operations Specialist

    Why Provant?

    How often do you wish you had the ability to make a lasting impact on a team or organization? Don't miss your chance. The Provant Group is a boutique insurance brokerage and consulting firm providing the experience and resources of a large broker while maintaining the personal attention clients deserve. It's an exciting time at Provant as we quickly grow and make our mark in both the industry and community – and we are seeking organized, motivated professionals to join our team.

    Vision

    We embrace the challenge of protecting our clients today to help them succeed tomorrow.

    Mission

    We are committed to creating meaningful relationships with individuals, families, and businesses by providing innovative tools and industry expertise to support and protect their ever-changing needs. We are dedicated to providing our employees with an opportunity for professional growth, personal satisfaction, and financial security while bringing enrichment to our communities.

    Compensation and Benefits

    Provant is committed to providing a robust, competitive benefits package for our growing team and its diverse needs. We offer a wide range of health, welfare and financial benefits including medical, wellness, dental, vision, 401(k), health savings accounts, disability, and life insurance. We also offer a very generous paid time off policy and holiday time, in addition to the flexibility of working remote as desired.

    Rewards and Recognition

    We believe taking care of our clients start with taking care of our own. We are laying the foundation for our team to not just view this as another job but being a part of something greater. With our Performance Plus Bonus Program, we reward those all of our non-sales team members by providing an opportunity to participate in the overall success of the organization.

    Community Engagement

    It is imperative that we look beyond our day-to-day responsibilities to make sure we engage our team to make a difference in the community. Our recently founded charitable committee has organized, participated in, and made an immediate impact for those in need. We are looking for people who have the same deep belief to expand our reach and engagement with our community.

    RESPONSIBILITIES

    We are seeking an Operations Specialist to support Provant's business operations and ensure efficient day-to-day functioning of the organization, process innovation, and continuous improvement initiatives reporting directly to the Chief Operating Officer. The essential functions of this role include the following:

    • Serve as subject matter expert for questions related to systems, procedures, workflows, and resources.
    • Develop, maintain, and monitor adherence to procedures, standards, and workflows.
    • Monitor and optimize key performance indicators (KPIs) across various departments.
    • Collaborate with cross-functional teams to streamline processes and reduce costs.
    • Conduct regular audits of existing processes and systems to identify opportunities for optimization.
    • Identify areas in need of improvement within the organization, develop proposals for changes, and manage implementation efforts.
    • Train and onboard new employees on company policies, procedures, and systems.
    • Identify line of business challenges, provide support, and follow through to resolution.
    • Manage applicable regulatory requirements including agency licensing and surplus lines tax filings.
    • Support the finance team as needed on posting direct bill commissions or agency bill invoicing.
    • Remain abreast of current trends in insurance client service operations, standards, applications, workflows, and tools to support creation of an evolving and future focused delivery of client service.
    • Ensure E&O exposures are eliminated.
    • Maintain regular, pro-active communication with service team members.
    • Assume other job responsibilities as assigned.

    Work Experience Requirements:

    · Minimum 5 years of insurance brokerage experience.

    · Bachelor's degree (BS/BA) is preferred, or equivalent combination of education and insurance experience.

    · Applied Epic experience preferred.

    · Strong analytical skills with the ability to analyze complex data sets and metrics.

    · Excellent communication skills with the ability to collaborate effectively across multiple departments.

    · Detail-oriented with excellent problem-solving skills.

    · Proficient with Microsoft Office applications including Microsoft Excel and Word

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