Operations Specialist - Chicago, United States - U.S. District Court, Northern District of Illinois

U.S. District Court, Northern District of Illinois
U.S. District Court, Northern District of Illinois
Verified Company
Chicago, United States

12 hours ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Salary
- $48, $78,824.00 Annually
Location

  • 219 S. Dearborn Street Chicago, IL
    Job Type
  • Fulltime
    Job Number

Department

  • Operations
    Opening Date
  • 05/06/2024
    Position Overview, Position Duties and Responsibilities:

POSITION OVERVIEW

POSITION DUTIES AND RESPONSIBILITIES

At the CL-24 Level

  • Receives payments from customers in the form of cash/checks for bonds, fines, and fees, and daily balancing of monies collected, deposits funds collected pursuant to the Court's Policy and Procedures.
  • Reconciles and deposits money received by the Court. Complies with Internal Controls.
  • Works in mailroom picking up, sorting, delivering and metering mail.
  • Verifies that attorneys are admitted to practice before the court, provides files or copies of documents upon request.
  • Assigns new civil and criminal cases.
  • Processes requests for certified copies, assigns case numbers and judges, indictments, prisoner correspondence, responds to attorney certificate requests, scans documents to be placed on the record.

At the CL-25 Level

  • Prepares and issues to appropriate parties such items as summons/writs, notices, judgments and orders; makes summary entries of pleadings, petitions, motions, complaints, minute orders, and proceedings on the Case Management/Electronic Case Files (CM/ECF) docket.
  • Answering inquiries about the status of cases; assisting the public by answering case related inquiries and providing electronic filing assistance in a customer friendly manner.
  • Places documents received correctly on the record and audits documents placed by others (attorneys, court staff) on the record to ensure they conform with all court guidelines and requirements. Assuring all filings and motions conform to federal and local rules of practice; filing documents; scanning documents, opening cases upon receipt of initiating documents, such as complaints, indictments, or petitions.
  • Closing cases upon receipt of terminating documents, such as judgments and closing orders.
  • Auditing electronic filings and providing feedback to customers; auditing internal documents and ensuring necessary followup; and assigning judges to cases.
  • Processes sealed materials and sealed access as required.

At the CL-26 Level

  • Assists with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, managing exhibits and taking notes of proceedings, rulings, and preparing minute entries.
  • On a limited and specified basis, maintains the control of cases assigned to the judge.
  • Maintains record of the cases assigned to the judge as they are filed and examines all papers filed in an action assigned to the judge to determine whether they conform to the rules of practice.
  • Periodically calendars and regulates the movement of cases by fixing (or by resetting when necessary) dates and times for hearings on motions, pretrial hearings and trials, notifying counsel accordingly, and follows the cases through until conclusion.
  • Periodically performs courtroom functions required by a judicial officer.
  • Confers with attorneys, acting as liaison between the judge and counsel.
  • Acts as a source of information to attorneys on the special procedures of the judge, answers procedural questions, and assists with compliance. Maintains contact with attorneys regarding the status of cases.
  • Processes criminal and civil legal documents, both sealed and unsealed, and makes summary entries of pleadings, petitions, motions, complaints, orders, and proceedings on the docket.

At All Levels

  • Performs other duties as assigned.

Job Requirements and Qualifications:


JOB REQUIREMENTS AND QUALIFICATIONS

Compensation:


COMPENSATION

Specialized experience is:


Notice to Applicants:


NOTICE TO APPLICANT


All new employees must be fully vaccinated (i.e., at least 2 weeks after last dose) for COVID-19 and, prior to the starting with the Clerk's Office, present proof of vaccination or submit a request in writing for an exemption to this requirement based on a sincerely held religious belief or medical condition.

Diversity is important to the Judiciary.

It is an essential component of services that the Judiciary is charged with providing to maintain justice, equality, fairness, respect, and dignity in society.

To fulfill its duties, the Judiciary must include all members of society—not just regardless, but also inclusive of race, gender, disability, and the many other variables that make up the citizens of our nation.

The Judiciary has a duty to promote a fair, just, and sustainable model of inclusive democracy and social justice that surpasses any governmental entity in the history of this nation or of any other nation.

To be eligible for employment, applicants must meet one of the following requirements:

  • U.S. citizen;
  • Person who owes allegiance to the U.S. (i.e., nationals of American Samoa, Sw
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