Legal Secretary II - Salinas, United States - County of Monterey, CA

Description

Salary : $4, $5,848.27 Monthly

Location : CA 93901, CA

Job Type: Regular Full-Time

Job Number: 24/80B22/04SA

Department: District Attorney

Opening Date: 04/30/2024

Closing Date: 5/31/2024 11:59 PM Pacific

Position Description

Final Filling Date: 5/31/2024

Exam #: 24/80B22/04SA

The District Attorney's Office is responsible for attending court and conducting all local criminal prosecutions. The District Attorney is a State Constitutional Officer when prosecuting crimes defined under State Law. Additionally, the Office provides legal advice to all law enforcement agencies and provides training programs for their personnel; thus, increasing the probability of successful prosecutions.

The mission of the Office is to promote justice, ensure that the rights of victims are upheld by treating them with dignity, respect and compassion, and aggressively and fairly prosecute those who violate the law.

The Monterey County District Attorneys' Office is accepting applications to fill a full time Legal Secretary II position. The ideal candidate will have a proven track record demonstrating knowledge of English grammar, spelling, written format and punctuation, procedures, terminology, and legal office work. Further, the ideal candidate will demonstrate skill and ability to understand and follow complex oral and written instructions, operate office equipment, work independently, and safeguard confidential materials.

The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority.
Examples of Duties

• May perform various support tasks for attorneys, including completing requests which may include obtaining police reports from law enforcement agencies, requesting certified prior conviction packets from prisons or courts, running criminal histories on defendant, victims, or witnesses maintaining lists of assignments and status report of cases, and obtaining reference materials.
• May operate a magnetic card or other processing machine in preparing case histories, reports, briefs, specifications, and correspondence.
• Types correspondence, opinions, contracts, orders, motions, complaints, warrants, subpoenas, commitments indictments, extraditions, briefs, and other legal documents in proper legal form from outlined instructions or establishes procedure.
• Has legal documents recorded by contacting appropriate court department, notifies appropriate personnel in other offices, and files legal papers with proper court.
• Maintains municipal, superior, justice and juvenile court calendars for attorney's use.
• Inserts and extracts materials from subject matter files, classifies and cross-references material by nature of subject matter and creates new electronic cases as needed; maintains correspondence digital files.
• Reviews and processes misdemeanor and felony complaints, information, indictments, and search warrants.
• Maintains files, logs and/or indexes recording pleas, trial convictions, acquittals, sentences, and other dispositions of cases.
• Screens office and telephone callers by providing information requested within level of competency, referring to appropriate staff or other agency where callers could be better serves.

To view the complete classification description, please visit the County of Monterey website:

THE SUCCESSFUL CANDIDATE
Will have a proven track record demonstrating the following knowledge, skills and abilities:

Working Knowledge of:

• English grammar, spelling, written format and punctuation.
• Legal office work, procedures and terminology.
• General legal forms and documents.

Skill and Ability to:

• Understand and follow complex oral and written instructions.
• Operate a variety of office equipment such as typewriter, Dictaphone, calculator, and personal computers.
• Work independently and with a minimum of direct supervision.
• Safeguard confidential materials.
• Establish and maintain effective working relationships with those contacted in the course of work.

Examples of Experience/Education/Training

Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is:

Experience:
Two years of clerical experience in a legal office or court.
Additional Information

CONDITIONS OF EMPLOYMENT
The required conditions of employment include, but are not limited to the following:

• Possess a valid California Class C driver license at the time of appointment and possess and maintain a satisfactory driving record or provide evidence of suitable transportation which is approved by the appointing authority.
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency; travel out of County to attend meetings.
• Successfully pass a background check to include (DOJ) fingerprinting.

BENEFITS:
The County of Monterey offers an excellent benefits package. Please visit our website to view the This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

NOTES:
As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.

Application and Selection Procedures

Apply On-Line at

by Friday, May 31, 2024, 11:59 PM(PST)

or

Hard copy applications may be obtained from and submitted during normal business hours,

Monday - Friday, 8:00 AM - 5:00 PM by contacting:

County of Monterey

Attn: Stephanie Ahumada, Associate Personnel Analyst

168 W. Alisal Street, 3rd Floor

Salinas, CA 93901

Phone: Fax:

The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

• A completed County of Monterey Employment Application
• Responses to the Supplemental Questions

Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.

EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION
Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Stephanie Ahumada, Human Resources Analyst, at , or

01

Please answer the following questions. Completion of the following supplemental questions is REQUIRED and is an integral part of the evaluation process. Your responses to the questions will be reviewed and scored in a Qualifications Appraisal evaluation process based on pre-determined rating criteria. Your answers should be as complete as possible, as this information will be critical in the competitive assessment to identify those candidates to be invited to continue in the examination process. A response of "see resume" or "see application" will deem your responses to the supplemental questions as incomplete. Note: All application materials submitted will be reviewed along with your supplemental questions and County of Monterey application.

• I have read and understand these instructions.

02

Candidates who are selected for hire may be required to successfully pass an extensive law enforcement background investigation.

• I understand that if I am considered for hire that I may be required to submit the documentation required for the background investigation and that successful passing of the background investigation is required prior to appointment.

03

Please describe your experience, education and/or training that demonstrates your knowledge, skill and ability to perform specialized secretarial and administrative support such as maintaining files, indexing/recording pleas, trial convictions, acquittals, sentences and other similar dispositions of cases.

04

Please describe your experience, education and/or training that demonstrates your knowledge, skill and ability to utilize software applications to prepare legal documents, reports and projects.

05

Please describe your experience, education and/or training that demonstrates your knowledge, skill and ability to utilize legal terminology in a legal office as well as following the functions and procedures used in a legal office.

Required Question